Secretary Specialist

State of Maine

Augusta, Maine

Apply

JOB DETAILS

SALARY

$20.72–$29.78 Per Month

SKILLS

Administrative Skills, Analysis Skills, Business Practices, Business Skills, Customer Support/Service, Human Resources, Information/Data Security (InfoSec), Operations Planning, Organizational Development/Management, Organizational Skills, Policy Implementation, Presentation/Verbal Skills, Project/Program Management, Public/Media/Press/Analyst Relations, Reporting Skills, Research Skills, Security Protocols, Technical Editing, Training/Teaching

LOCATION

Augusta, Maine

POSTED

4 days ago

If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State's career page and indicate on the application that they have previously worked for the State.
.

Education in the Unorganized Territory

Opening Date: June 29, 2026

Closing Date: July 14, 2026

Grade / Admin Unit: 20 / Administrative

Job Class Code: 6562

Salary: $20.72 - $29.78/Hourly

Position Number: 014001301

Position Type: Full Time

Location: Augusta

Currently, this position is not eligible for visa sponsorship or STEM OPT extensions.

Great opportunity to join a small but dedicated staff working to support students residing in the Unorganized Territory of Maine. The position is available to those seeking to exercise a variety of skills in a supportive work environment. Education in the Unorganized Territory provides educational opportunity for over 800 students residing in the EUT.

DESCRIPTION:
This is a classification in the Secretarial Administration Job Family which provides secretarial support requiring knowledge of office processes, business practices, and clerical functions requiring attention to administrative and business details, liaison work, and public relations. This job family is distinguished by its assistive role in meeting the administrative needs of an individual(s). Paraprofessional work in supporting an individual(s) with 1) advanced administrative support responsibilities that require in-depth knowledge of accompanying processes and procedures, and 2) assistance in the development, implementation, and/or management of programs and policies at the statewide level for a department, board, or commission. Work consists of advanced secretarial and paraprofessional support services requiring a proficient knowledge of office processes and administrative functions. Responsibilities require the use of independent judgment, initiative, and decision-making on complex administrative matters.

REPRESENTATIVE TASKS:
Complies with the requirements of State policies, including those concerning human resource components of security protocols of agency information security and confidentiality policies for state business purposes. Develop, recommend, and implement new systems, procedures, or organizational changes to improve organizational efficiency and effectiveness. Interpret and implement the policies and decisions of superiors. Administer and/or oversee scheduling system. Conduct research on sensitive issues and prepare special reports and/or briefing papers. Respond independently to questions and inquiries from public and private sources concerning high-level and/or sensitive issues and activities. Independently compose, review, edit, and/or approve correspondence. Liaise between supervisor and internal and external sources on key matters. Apply to non-routine individual cases an explanation and interpretation of applicable rules, regulations, and policies. Transmit orders and decisions to proper persons with explanations as necessary; and follow up for compliance, completeness, and timeliness. Represent supervisor/program at public meetings, including explaining organizational, program, and/ or project goals.

KNOWLEDGES, SKILLS, AND ABILITIES REQUIRED:
Knowledge of the principles of organization. Ability to compose, review, and edit complex and/or technical business correspondence. Ability to effectively present information to individuals/groups. Ability to analyze solutions, reach logical conclusions, and make sound recommendations. Ability to apply to non-routine individual cases an explanation and interpretation of applicable rules, regulations, and policies. Ability to understand and promote management goals as they affect day-to-day and long term operations. Ability to effectively plan and adjust work operations to meet planned and unexpected change. Ability to effectively represent the organization at internal and external meetings. Ability to administer and/or oversee scheduling systems. Representative Tasks & KSA's are cumulative across the Secretarial Administration Job Family. All positions in this classification assume the qualifications of: Secretary and Secretary Associate.

MINIMUM QUALIFICATIONS:

Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a proficient knowledge of the principles and practices of office processes and administrative functions to perform advanced secretarial tasks in assisting management with statewide programs and polices, and 2) the ability to use independen

About the Company

State of Maine

Resume Resources

Free Resume Templates Free Resume Builder