Secretary to the Director of Student Support Services and Educational Services
Deadline: August 30, 2026
District/Organization: Richmond Community Schools - Richmond, MI
Position/Type: Central Office - 1st Line Admin, part time
Salary: Pursuant to Secretary Union Contract
Position Details
The Secretary to the Director of Student Support Services and Educational Services serves in a dual administrative and customer service role within the Central Office. This position has three primary functions:
- Provide comprehensive administrative support to the Director of Student Support Services by coordinating departmental operations, maintaining confidential records, supporting special education compliance requirements, managing budgets and purchasing, and assisting with state and federal reporting.
- Serve as the Central Office Receptionist, welcoming visitors, answering and directing phone calls, managing visitor sign-in procedures, and providing professional, courteous customer service to students, families, staff, and community members.
- Provide general administrative support to the Central Office team by assisting district administrators and office staff with clerical tasks, correspondence, mail distribution, scheduling, records management, district events, and other office functions that contribute to the efficient operation of the Central Office.
Reports To: Director of Student Support Services
Salary: Pursuant to Secretary Unit Contract
Work Location: Central Office
Essential Duties and Responsibilities
Administrative Support - Student Support Services
- Coordinate and process special education documentation, including IEPs, REEDs, METs, parent notifications, and compliance-related correspondence.
- Maintain special education records and student data.
- Monitor compliance timelines.
- Assist with MSDS, Medicaid claiming, Count Day, state reporting.
- Maintain department budgets, time sheets, invoices, etc.
- Support Child Find, non-public consultation, threat assessment records.
- Maintain confidential files and required documentation.
- Support curriculum initiatives, assessments, certifications, and district software.
- Manage state assessment and accommodation data (WIDA, Mi-Access and M-Step).
- Coordinate transportation documentation for students attending MISD programs.
- Serve as a liaison with Macomb Intermediate School District, attending meetings and communicating updates with the Director of Student Support Services.
- Support English Language Learner program and reporting.
- Participate in regular meetings to help facilitate district growth.
Central Office Reception
- Serve as the first point of contact for all visitors to the Central Office.
- Answer and direct incoming telephone calls.
- Welcome guests and maintain visitor sign-in procedures.
- Respond to routine inquiries and direct stakeholders to the appropriate staff member.
- Maintain a professional, welcoming reception area.
Central Office Administrative Support
- Sort and distribute district mail.
- Assist Central Office administrators and departments with clerical and administrative tasks.
- Prepare correspondence, forms, reports, and meeting materials.
- Assist with district-wide events and projects.
- Maintain office supplies and support the day-to-day operation of the Central Office.
- Perform other duties as assigned by the Director of Student Support Services and Superintendent.
Qualifications:
- High school diploma required; associate degree or advanced administrative training preferred.
- Experience in school setting, special education support services, or educational office management preferred.
- Strong knowledge of office procedures, recordkeeping, and data management systems.
- Proficiency with Microsoft Office, PowerSchool, and other educational software platforms preferred.
- Ability to maintain strict confidentiality regarding student and employee information.
- Strong organizational, communication, technology and multitasking skills.
- Ability to work independently while managing multiple deadlines and compliance requirements.
Evaluation: completed by the Director of Student Support Services
Application Process: Applications will be accepted until the position is filled.
Questions: Jamie Clausen, Director of Student Support Services, jclausen@richmond.k12.mi.us
Non-Discrimination Statement
In compliance with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of Rehabilitation Act of 1973, the Age Discrimination Act of 1975, Title II of the Americans with Disability Act of 1990, and Elliott-Larsen Civil Rights Act of 1977, it is the policy of the Richmond Community School District that no person shall, on the basis of race, color, religion, military status, national origin or ancestry, sex (including sexual orientation), disability, age (except as authorized by law,) height, weight, or marital status be excluded from participation in, be denied the benefits of, or be subjected to, discrimination during any program, activity, service or in employment. Should you need to contact someone about discrimination of any kind in the school district, contact the Superintendent at 35276 Division, Richmond, MI 48062.
E-mail: jclausen@richmond.k12.mi.us
Website: Link
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