Secretary V - 003308

Posting Details

Position Information

Position Number 003308 Position Title Secretary V - 003308 Division Academic Affairs Department 421300 - Mathematics and Statistics Minimum Qualifications

High school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education and experience may be considered.

Preferred Qualifications Job Description Summary

The University of South Alabamas Mathematics and Statistics department is seeking to hire a Secretary V. Interested candidates should apply to be considered.

Essential Functions

These are the job duties required of the position.

Essential Functions

• Serves as assistant to the Chair and provides administrative support to the entire Mathematics and Statistics department.
• Supervises and trains lower-level secretaries to including assigning duties and checking work.
• Prepares letters, correspondence, requisitions, purchase orders, and other documents using a PC.
• Utilizes Banner, Banner Finance, and Concur to access faculty and student information.
• Makes travel and hotel arrangements and prepares travel reimbursements forms.
• Approves faculty travel requests and expense reports using Concur.
• Maintains departmental files and databases.
• Assists student with enrollment and processes student and graduate assistant employment paperwork.
• Takes minutes at meetings and prepares for final distribution as needed.
• Assists with contract administration as needed to include obtaining signatures, scanning, and electronic filing.
• Prepares contract letters for part-time faculty.
• Submits Electronic Personnel Action Forms (EPAFs) for student assistants, graduate assistants and part-time faculty.
• Prepares and submits new faculty paperwork.
• Prepares guest speaker contracts and invoices to submit reimbursements.
• Assists with preparing monthly budget for the department and creates expense reports.
• Submits maintenance requests as needed.
• Completes textbook orders.
• Answers telephones and directs calls.
• Orders supplies.
• Regular and prompt attendance.
• Ability to work schedule as defined and overtime as required.
• Related duties as required.

Posting Information

Number of Vacancies 1 Position End Date (if temporary) Job Open Date 05/14/2026 Job Close Date Open Until Filled Yes Special Instructions to Applicants Working Days Monday - Friday Working Hours 8:00 a.m. - 5:00 p.m. Job Location Main Campus Full-time or Part-Time Full Time Regular or Temporary Regular

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Are you at least 18 years of age?

• Yes

• No

• • Do you have a legal right to work in the United States?

• Yes

• No

• • The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?

• Yes

• No

• • What is the highest level of education you have completed?

• Less than High School

• High School Diploma or equivalent

• Associates Degree

• Bachelors Degree (or will obtain within 6 months)

• Masters Degree (or will obtain within 6 months)

• Terminal Degree (or will obtain within 6 months)

• • How many years of related experience do you have?

• Less than 1 year

• Between 1 - 3 years

• Between 3 - 5 years

• Between 5 - 7 years

• More than 7 years

• • How did you hear about this position?

• USA website

• LinkedIn

• Zip Recruiter

• Indeed

• HigherEd Jobs

• Alabama Career Center / Alabama Works

• Facebook

• Word of mouth

• Other

Applicant Documents

Required Documents

Optional Documents

• Resume
• Cover Letter