Academic Affairs, Budgeting, Calendar Management, Career Counseling, Conference Management, Conferences, Educational Administration, Furniture, Meeting Minutes, Office Equipment, Prepare Correspondence, Purchasing/Procurement, Schedule Development, Telephone Skills
Posting Details
Position Information
Position Number 003388 Position Title Secretary V - 003388 Division Academic Affairs Department 460400 - Management Minimum Qualifications
High school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education and experience may be considered.
Preferred Qualifications Job Description Summary
The University of South Alabama's Mitchell College of Business Management department is seeking to hire a Secretary V. Interested candidates should apply to be considered.
Essential Functions
These are the job duties required of the position.
Essential Functions
- Prepares correspondence, reports and other documents using a PC.
- Utilizes Banner and other university systems to access departmental and college records, enters departmental and college course offerings each semester, schedules meeting space for events, etc.
- Works with the Dean's Office regarding budgetary issues including the purchase of office equipment, furniture, supplies, etc.
- Assists with contracts and appointments of part-time faculty.
- Supports and assists with departmental and college events, as needed.
- Participates in varying degrees in organizational and program matters, utilizing an extensive knowledge of the college's jurisdiction, policies, and views.
- Interacts with faculty, staff, students and guests via telephone, email, letter and face-to-face.
- Promotes a welcoming, inclusive environment.
- Maintains departmental and some college files.
- Plans, initiates, and carries to completion secretarial, clerical, and administrative activities.
- Makes arrangements for conferences including space, time, and place.
- Serves as recording secretary at council and committee meetings or conferences taking official minutes.
- Prepares minutes of meetings in final form for distribution.
- Independently researches and prepares highly technical, confidential, or complex reports for the supervisor's review and information.
- Supports departmental and college faculty (both full-time and part-time).
- Answers telephone and directs calls.
- Regular and prompt attendance.
- Ability to work schedule as defined and overtime as required.
- Related duties as required.
Posting Information
Number of Vacancies 1 Position End Date (if temporary) Job Open Date 06/01/2026 Job Close Date Open Until Filled Yes Special Instructions to Applicants Working Days Monday - Friday Working Hours 8:00 a.m. - 5:00 p.m. Job Location Main Campus Full-time or Part-Time Full Time Regular or Temporary Regular
Supplemental Questions
Required fields are indicated with an asterisk (*).
- Are you at least 18 years of age?
Yes
No
- Do you have a legal right to work in the United States?
Yes
No
- The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
Yes
No
- What is the highest level of education you have completed?
Less than High School
High School Diploma or equivalent
Associates Degree
Bachelors Degree (or will obtain within 6 months)
Masters Degree (or will obtain within 6 months)
Terminal Degree (or will obtain within 6 months)
- How many years of related experience do you have?
Less than 1 year
Between 1 - 3 years
Between 3 - 5 years
Between 5 - 7 years
More than 7 years
- How did you hear about this position?
USA website
LinkedIn
Zip Recruiter
Indeed
HigherEd Jobs
Alabama Career Center / Alabama Works
Facebook
Word of mouth
Other
Applicant Documents
Required Documents
Optional Documents
U
University of South Alabama