Administrative Skills, Audiovisual, Career Counseling, File Maintenance, Financial Operations, Financial Services, Inventory Management, Office Equipment, Order Supplies, Organizational Skills, Production Schedule, Purchasing/Procurement, Registrar, Student Admissions, Systems Engineering, Systems Maintenance, Telephone Skills, Time Management, University/School Policies
Posting Details
Position Information
Position Number 006590 Position Title Secretary V - 006590 Division Academic Affairs Department 450100 - Dean-Engineering Minimum Qualifications
High school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education and experience may be considered.
Preferred Qualifications Job Description Summary
The University of South Alabama's College of Engineering is seeking to hire a Secretary V. Interested candidates should apply to be considered.
Essential Functions
These are the job duties required of the position.
Essential Functions
- Serves as receptionist for the office.
- Answers telephone and directs visitors as appropriate.
- Maintains office filing system.
- Coordinates class schedule production and makes classroom assignments.
- Handles reservations for conference room and other classrooms as needed.
- Coordinates student evaluation of faculty and prepares summaries.
- Maintains responsibility for audio-visual equipment and office keys.
- Receives completed grade sheets from faculty, reviews for correctness and delivers to Register.
- Answers questions about university and college policies including inquiries concerning policies and procedures relating to add/drop, complete withdrawals, transient student approval, change of major procedures, etc.
- Maintains inventory and orders office supplies as needed.
- Compiles information for college equipment and supply purchases including bids, prices and vendors.
- Makes certain merchandise is received and that payment is authorized in a timely manner.
- Interviews and supervises student assistants (work-study students) and schedules their work hours and assignments and maintains their timesheets.
- Serves as secretary to the Graduate Coordinator and maintains files for the graduate program.
- Provides service to the systems engineering programs.
- Serves as resource person for departmental secretaries and liaison between the college and the University Registrar, Office of Enrollment Services and Admissions for student related matters.
- Prepares textbook orders and coordinates with the Bookstore.
- Coordinates bulletin changes with the departments and transmits them to Enrollment Services in a timely manner.
- Aids Financial Operations Specialist with financial tasks of the college.
- Reports to and supports the Dean's Administrative Assistant.
- Fills in for the Dean's Administrative Assistant and departmental secretaries during periods of absence.
- Provides secretarial support for the Associate/Assistant Dean (types routine correspondence, memos, forms, etc.)
- Regular and prompt attendance.
- Ability to work hours as assigned and overtime as required.
- Related duties as required.
Posting Information
Number of Vacancies 1 Position End Date (if temporary) Job Open Date 04/04/2026 Job Close Date Open Until Filled Yes Special Instructions to Applicants Working Days Monday - Friday Working Hours 8:00 a.m. - 5:00 p.m. Job Location Main Campus Full-time or Part-Time Full Time Regular or Temporary Regular
Supplemental Questions
Required fields are indicated with an asterisk (*).
- Are you at least 18 years of age?
Yes
No
- Do you have a legal right to work in the United States?
Yes
No
- The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
Yes
No
- What is the highest level of education you have completed?
Less than High School
High School Diploma or equivalent
Associates Degree
Bachelors Degree (or will obtain within 6 months)
Masters Degree (or will obtain within 6 months)
Terminal Degree (or will obtain within 6 months)
- How many years of related experience do you have?
Less than 1 year
Between 1 - 3 years
Between 3 - 5 years
Between 5 - 7 years
More than 7 years
- How did you hear about this position?
USA website
LinkedIn
Zip Recruiter
Indeed
HigherEd Jobs
Alabama Career Center / Alabama Works
Facebook
Word of mouth
Other
Applicant Documents
Required Documents
Optional Documents
U
University of South Alabama