Senior Accounting Assistant

Senior Accounting Assistant

Salary

$49,716.00 - $66,624.00 Annually

Location

Rialto, CA

Job Type

Full-Time

Job Number

26-013

Department

FINANCE ACCOUNTS PAYABLE

Opening Date

06/16/2026

Closing Date

6/23/2026 11:59 PM Pacific

Max Number of Applicants

100

• Description
• Benefits
• Questions

Classification Definition

• THIS JOB ACCOUNCEMENT WILL CLOSE ONCE THE FIRST 100 APPLICATIONS ARE RECEIVED*

DEFINITION

To perform journey level clerical tasks in support of finance, accounting and treasury programs; to maintain files and records; to process employee payroll, deposits, billings, accounts payable and accounts receivable transactions; to conduct various financial reconciliations; and to perform a variety of clerical tasks relative to assigned area.

DISTINGUISH CHARACTERISTICS

This is the full journey level class within the Accounting Assistant series. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. This class is distinguished from the Senior Accounting Assistant in that the latter performs the most complex and difficult duties assigned to the class and may provide lead work direction and training over lower-level clerical staff.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from higher level management or supervisory staff.

Essential Duties and Responsiblities

Essential Functions:

1. Performs journey level clerical tasks in support of finance, accounting, treasury and other programs.

2. Assembles, audits and verifies purchase orders for correct coding and totals; sorts and distributes invoices to appropriate departments; issues checks for payment.

3. As assigned, participates in utility or usage fee billing functions; resolves customer complaints; sends collection letters and submits to appropriate collection agency; initiates new service accounts; closes old accounts as appropriate.

4. Prepares or checks invoices, requisitions, purchase orders and other similar documents; expedites orders as necessary; contacts vendors as needed to resolve discrepancies.

5. Inputs financial data into the computer in small batches; calculates and compares batch total with computer total for accuracy; resolves discrepancies.

6. Verifies, balances and adjusts accounts; maintains journal entries; balances, checks and corrects irregularities.

7. Batches stubs and checks; runs tapes; encodes and endorses checks; prepares and makes bank deposits; balances cash drawers.

8. According to area of assignment, processes employee time sheets; verifies and returns incomplete time sheets to employees to correct; reconciles discrepancies; enters payroll data into automated system; conducts regular quality control reviews.

9. Responds to public and employee inquiries in a courteous manner; provides information within the area of assignment; resolves complaints in an efficient and timely manner.

10. Assist with Accounts Receivable functions such as creating AR billings, printing AR invoices, mailing out AR invoices, communicating with departments, and answering any questions related to Accounts Receivable.

Minimum Qualifications

EXPERIENCE AND TRAINING GUIDELINES Minimum requirements as a condition of hire:

Experience:

One year of clerical accounting experience.

Training:

High school diploma or equivalent.

Knowledge of:

• Operations, services and activities of assigned accounting program area.
• Principles, procedures and methods of clerical accounting.
• Principles and practices of payroll processing, utility billing, delinquent account collection and lien processing as assigned.
• Proper English usage, spelling, grammar and punctuation.
• Principles and practices of data collection and report preparation.
• Modern office procedures, methods and equipment including computers and supporting word processing and spreadsheet applications.
• Principles and procedures of financial record keeping.
• Methods and techniques of data processing and computer input.
• Pertinent Federal, State and local laws, codes and regulations.

Ability to:

• Perform journey level clerical accounting duties in assigned program area.
• Apply bookkeeping and financial record keeping principles in the maintenance of accounting records.
• Maintain financial and accounting records.
• Prepare and analyze data for computer input.
• Type at a speed necessary for successful job performance.
• Understand and follow oral and written instructions.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Communicate clearly and concisely, both orally and in writing.
• Maintain effective working relationships with others.
• Operate assigned equipment.
• Maintain physical condition appropriate to the performance of assigned duties and responsibilities.

Supplemental Information

Application Procedure:

A City application form and supplemental questionnaire (if applicable) MUST be submitted and received by the closing date. Please apply online at www.yourrialto.com. All other employment inquiries can be directed to The City of Rialto, Human Resources Department. 246 S. Willow, Rialto, CA 92376. Telephone: (909) 820-2540.

Selection Process:

Candidates must clearly demonstrate through their application material that they meet the employment standards outlined above. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process. Examinations for the positions may consist of any combination of written, performance, and oral exams to evaluate the applicants skills, training, and experience for the position. Successful applicants will be placed on an eligibility list. The City may also merge lists. The selected candidate(s) must successfully complete pre-employment clearances which may include a physical, drug screen, and fingerprinting.

Veterans Preference Credit Eligibility:

Veterans of the armed forces, who have been discharged or released from active duty under conditions other than dishonorable (Government Code: 18540.4), shall receive an additional five (5) points to their final examination score for ranking purposes only. This preference will apply only to the first appointment to any regular full-time City appointment. A copy of your valid DD214 must be submitted on or before the final filing date in order to be eligible for Veterans Preference Credit. For more information, please see the Citys Veterans Preference Policy.

E-Verify:

The City of Rialto is an E-Verify employer. E-Verify is an internet based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that allows participating employers to electronically verify the employment eligibility of newly hired employees in the United States.

This benefits overview is a summary and is not to be considered all-inclusive or applicable to all employees.

THE PROVISIONS OF THIS BULLETIN DO NOT CONSTITUTE AN EXPRESSED OR IMPLIED CONTRACT. ANY PROVISION IN THIS BULLETIN MAY BE MODIFIED OR REVOKED WITHOUT NOTICE.

RETIREMENT

The California Public Employees Pension Reform Act (PEPRA), which took effect in January 2013, changes the way CalPERS retirement and health benefits are applied, and places compensation limits on members. The greatest impact is felt by new CalPERS members.

As defined by the PEPRA, a new member includes:

• A member who joined CalPERS prior to January 1, 2013, who, on or after January 1, 2013, is hired by a different CalPERS employer following a break in service of more than six months.
• A new hire who joined CalPERS for the first time on or after January 1, 2013, and who has no prior membership in another California public retirement system.
• A new hire who joins CalPERS for the first time on or after January 1, 2013, and who was a member of another California public retirement system prior to that date, but who is not subject to reciprocity upon joining CalPERS.

All members who dont fall into the definitions above are considered classic members. Classic members will retain the existing benefit enrollment levels for future service with the same employer.

According to the Rialto City Employees Association (RCEA) Memorandum of Understanding, in addition to the monthly salary, the City offers:

CAFETERIA PLAN The Citys Contribution to the Cafeteria Plan to go towards the employees contributions for health, vision, and dental insurance premiums will be one thousand eight hundred dollars ($1,800) per month. Employees hired on or after 11/14/2018 shall be provided one thousand eight hundred dollars ($1,800) per month, but there shall be no cash back to the employee for any amount not used. Opt out for new hire employees (on or after 11/14/2018) shall be limited to a $200 per month for not electing City medical insurance.

LIFE INSURANCE provides a $75,000 double indemnity policy for employee plus dependent coverage ($10,000 for spouse and $5,000 dependent children).

MERIT RAISES may be received in the form of salary increases seven times within or in six years with the attainment of satisfactory work performance.

BILINGUAL PAY is paid at the rate of $100 per period for employees who successfully pass the bilingual proficiency examination for Spanish.

EDUCATIONAL INCENTIVE An employee who has completed the probationary period and has attained college degrees will receive an increase to their pay as follows:

Associates Degree: Three percent (3%) of base salary

Bachelors Degree: Five percent (5%) of base salary

Masters Degree: Seven point five percent (7.5%) of base salary

Please note, these educational incentives are not cumulative.

TUITION REIMBURSEMENT Employees can receive up to $2,500 per fiscal year.

VACATION is earned at the biweekly rate of six (6) hours for the first through fourth years.

SICK LEAVE is accumulated at the rate of 4.62 hours per period (120 hours per year) with no maximum amount of accumulation.

SPORTS CENTER Employees, employees spouses, retirees, and retirees spouses shall be allowed free use of the Rialto Fitness Center during normal operating hours as long as the City has managerial control of the facility. Employees, employees spouses, retirees, and retirees spouses shall adhere to the same regulations regarding reservations and the use and care of the facilities as the general public.

DEFERRED COMPENSATION is available to those employees who wish to supplement their retirement income. Money may be deducted from their checks and placed in a security plan without paying taxes on the amount until it is withdrawn. Employees with 5-9 years of City service the City contributes $300/month on the employees behalf. Employees with 10+ years of City service the City contributes $600/month on the employees behalf.

Current Benefits/Incentives: Rialto City Employees Association

EMERGENCY SERVICE: All City employees are required to perform assigned Emergency Service duties in the event of an emergency or disaster.

01

How many years of clerical experience do you have?

• I have no clerical experience
• Less than 1 year experience
• 1 to 2 years experience
• 3 or more years experience

02

Which of the following best describes your highest level of education?

• None
• High School or Equivalent (GED)
• Some college coursework, no degree received
• AS/AA (Associates Degree)
• BS/BA (Bachelors Degree)
• MS/MA (Masters Degree)

03

Do you have experience working in a public sector or government agency?

• No, I do not have any experience working in the public sector or a government agency.
• Yes, less than 1 year
• Yes, 1 than 3 years
• Yes, more than 3 years

Required Question

Employer City of Rialto

Address 150 S. Palm Avenue

Rialto, California, 92376

Phone (909) 820-2528

Website http://www.yourrialto.com