SUMMARY
The Senior Accounts Payable Lead is responsible for supporting the accuracy, timeliness, and overall performance of Accounts Payable operations across multiple companies. This position reviews and analyzes Accounts Payable activity, monitors performance against established key performance indicators and operational goals, identifies issues impacting results, and communicates findings and recommended actions to management. The Senior Accounts Payable Lead also supports recurring invoice tracking, invoice coding assistance, internal inquiry resolution, 1099 reporting support, supplier account oversight, and month-end accrual reporting while ensuring compliance with organizational standards.
RESPONSIBILITIES
- Distribute incoming supplier invoices and payment requests to appropriate parties for timely processing
- Perform routine reviews of the ticketing system and OCR to support timely processing of invoices and payment requests
- Monitor Accounts Payable performance against established key performance indicators and operational goals, analyze variances or issues impacting results, and communicate findings and recommended follow-up actions to management
- Track recurring invoices, identify missing or delayed invoices, and support timely and accurate month-end accrual reporting
- Verify supplier accounts by reconciling monthly statements and related transactions
- Assist with invoice coding by reviewing supporting documentation, identifying appropriate coding, and coordinating with internal stakeholders as needed
- Respond to inquiries related to reporting, invoice status, coding, accrual support, recurring invoices, and supplier account activity
- Review new supplier setups to ensure compliance with business policies, perform routine supplier audits, and gather required documentation in preparation for year-end 1099 reporting
- Support process improvement efforts, special projects, and cross-functional initiatives related to Accounts Payable reporting, controls, and operational effectiveness
- Perform additional duties as requested by management
REQUIREMENTS AND EXPERIENCE
- High school diploma or equivalent required; Associate's or Bachelor's degree in Business, Finance, Accounting, or related field preferred
- Five (5) or more years of progressive Accounts Payable experience, preferably in a high-volume, multi-company, or shared services environment
- Strong analytical, organizational, and problem-solving skills, with the ability to review AP data, identify trends, research variances, and communicate findings
- Advanced Microsoft Excel skills, including large data set review, formulas, pivot tables, lookups, reconciliations, and recurring reporting
- Working knowledge of month-end AP processes, accrual support, recurring invoice tracking, KPI monitoring, and 1099 reporting preferred
- Experience with supplier account maintenance, supplier setup review, or vendor master data processes preferred.
- Experience with financial systems or ERP tools, including the ability to extract and interpret data for review and reporting; Workday experience preferred
- Strong attention to detail, sound judgment, and ability to manage competing deadlines in a fast-paced environment
- Strong interpersonal and communication skills with the ability to collaborate effectively with internal teams, suppliers, and management
PHYSICAL DEMANDS AND WORK ENVIRONMENT
- This position primarily operates in a professional office environment and requires prolonged periods of sitting and working at a computer.
- Regular use of standard office equipment, including computers, keyboards, phones, printers, and scanners is required.
- The employee must be able to communicate effectively with internal staff and suppliers via phone and email.
- Occasional standing, walking, bending and lifting of office materials up to 15 pounds may be required.
- The work environment is generally quiet to moderate noise levels and fast-paced during peak processing periods.
RESERVATION OF RIGHTS
This job description is intended to describe the general nature and level of work performed by employees assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications required. Management reserves the right to modify, assign, or remove duties and responsibilities as business needs change.
Compensation Range
$22.12 - $27.12
Benefits include: health, dental, vision, FSA/HSA, company-paid life insurance, 401K with discretionary match, paid time off, paid parental leave, and tuition reimbursement.
Job will remain open until position is filled.