Senior Admin Support

Benefits

• 11 Paid Holidays
• 401(k)
• 401(k) matching
• AD&D insurance
• Dental insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Paid training
• Referral program
• Vision insurance

Job type

• Full-time.

Location

• This is an in-office opportunity located at 20 Parker Lane Perry, NY 14530

Number of openings for this position

• 2

Pay

•  $18.00 per hour plus $630 to be paid towards medical health insurance per month.

Schedule

• Monday to Friday 8am-5pm

Job Summary

The Sr. Administrative Support position follows clearly detailed specific procedures in completing several repetitive clerical steps performed in prescribed or slightly varied sequence, such as coding and filing documents in an extensive alphabetical file; could involve simple posting to individual accounts, opening mail, calculating and posting charges to departmental accounts, operating basic  office equipment, e.g., photocopier, facsimile, multi-line phone/voicemail systems, mailing machines, and minimal computer programs.  Little or no subject-matter knowledge is required, but the clerk uses his or her own judgment in choosing the proper procedure for each task.   This is a highly supervised position. The Sr. Administrative Support position works closely with their manager and assists with additional delegated duties revolving around training and learning managerial tasks.

Job Duties and Responsibilities

Leadership

Proactively manage the activities of assigned administrative support employees by ensuring the following functions are efficiently performed in a quality-oriented environment reflecting company values.

Administrative Functions

• Prepare and submit wage garnishment documents and gather legal documentation
• Prepare and submit administrative resolution documents and gather legal documentation to be submitted to the client
• Prepare and submit Department of Justice litigation documents and gather legal documentation
• Work independently in the absence of immediate supervision
• Confirm payment arrangements
• Notify debtors of payments returned due to insufficient funds
• Prepare legal referral documents
• Communicate with employers regarding employment verifications and garnishment orders
• Communicate with debtors regarding requested documents
• Process payments including but not limited to: checks, misdirected payments, debit cards, 
• Review accounts and schedule contact dates for follow-up calls
• Knowledge of collection practices
• Knowledge of collection software/databases
• Proper telephone etiquette
• Modern office procedures, methods, and computer equipment
• Demonstrates knowledge of FDCPA and CFPB regulations
• Follow up with places of employment for garnishment payments.
• Additional duties as assigned 

Security

Information and Physical Security is the responsibility of every employee.  In your position you are required to safeguard the computer systems by following proper username and password management which includes selecting challenging passwords and committing them to memory, they should not be written down or stored where others can freely have access.  This also includes securing your desk and workstation when you are not there. This includes locking your session and putting sensitive paperwork away when not physically at your desk.  You are not to share your username or password with anyone. The physical security of our offices of are equal importance, never shadow or let someone shadow your entry into a Coast Professional, Inc. facility. If this occurs quickly report this action immediately.  You are required to follow all Information Technology policies and procedures regarding the management of your system accounts and equipment. If you witness any security violation you should immediately report it to management.

Qualifications

Education

• High school diploma or GED required

Experience

• Experience in collections or related profession required. Supervisory experience preferred. 

Knowledge, Skills and Abilities

• Working knowledge of modern office procedures, methods, and computer equipment
• Excellent communication skills 
• Principles and practices of customer service
• Establish a good working relationship with team members and internal contacts in order to maintain and continuously strive to improve the level of overall service being provided
• Assist in the training and development of new and current collection support representatives
• Good organizational skills and attention to detail
• Ability to comply with rules, regulations, laws and methods as related to debt collection
• Work independently in the absence of immediate supervision
• Ability to handle and resolve recurring problems. 
• May be required to undergo and pass applicable background checks
• Knowledge of collection practices
• Knowledge of collection software/databases
• Proper telephone etiquette
• Modern office procedures, methods, and computer equipment
• Demonstrates knowledge of FDCPA regulations

Clearance 

As a federal contractor, this position requires U.S. citizenship and security clearance granting access to classified information. The background investigation is conducted by the Office of Personnel Management (OPM) and is an evaluation of the whole person to determine suitability. The suitability review begins after a conditional offer of employment has been accepted and will include a review of your employment, education, residences, references, criminal history and credit, as an example.  Some of the most important factors in an investigation are the individual’s honesty, candor, and thoroughness in the completion of their security forms. In rare instances, non-U.S. citizens with highly specialized skills and experience may also be considered for the security clearance process.

Licensing 

This position requires you are eligible to be licensed as a collector in certain states. Coast will submit and maintain all required individual collector licensing on your behalf. 

Working Conditions

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this position, the physical presence in the workplace is essential. The employee is regularly required to talk or hear. The noise level in the work environment is usually moderate. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus. The employee frequently is required to use hands or finger, handle, or feel objects, tools or controls. The employee is occasionally required to stand; walk; sit; reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. 

Disclaimer

This job description reflects management’s assignment of essential job functions but is not intended to be a comprehensive list of all activities, duties and responsibilities required by the job incumbent. Nothing in the herein restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.

Coast Professional, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, protected veteran status, genetic information or any other categories protected by applicable law.