Senior Administrative Assistant 1

Haley & Aldrich

Grand Rapids, MI

Apply

JOB DETAILS

SKILLS

Administrative Skills, Communication Skills, Construction, Construction Support, Corporate Policies, Data Collection, Data Quality, Detail Oriented, Documentation Standards, Establish Priorities, Event Management, Interpersonal Skills, Marketing, Marketing/Sales Collateral, Plan Meetings, Presentation/Verbal Skills, Product Documentation, Project Development, Purchase Orders, Purchasing/Procurement, Telephone Skills, Time Management, Travel Planning, Vendor/Supplier Selection, Writing Skills

LOCATION

Grand Rapids, MI

POSTED

2 days ago

Senior Administrative Assistant 1
Grand Rapids, MI, United States | req2090
Find your path and enjoy the journey at Haley & Aldrich. With us, you'll tackle clients' most meaningful challenges in the built and natural environments -- and, in turn, build stronger communities. You'll work with teams of passionate colleagues, driven by a commitment to technical excellence and continuous learning.
As a company, we aim to build a world where communities go beyond resilience, embracing change as an opportunity to enhance safety, well-being, and quality of life. Join us to accelerate this vision and your professional development.
Come join a diverse and talented teamhere at Haley & Aldrich as a Senior Administrative Assistant 1 withinour Construction Services group. Take advantage of the opportunity to bepart of an exciting, growing office and be a valued member of a nationwideadministrative team across the country. We are a dynamic company with manydifferent service areas, and we value and support internal growth anddevelopment. This is a full-time position in our Rockford,MI office.
DUTIES/RESPONSIBILITIES
*In this position, you will:*
- Work independently with a high level of self-direction as well as in partnership and in cooperation with project teams and corporate groups.
- Supports Construction Services staff and project teams with purchase orders, work authorizations, travel arrangements, vendor accounts, procurement of field equipment and supplies, permits and other tasks, as assigned.
- Proactively develops project specific work agreements and sends for modifications or approvals in a timely manner.
- Cross trains with procurement staff to provide backup support.
- Attends project meetings as requested and may be responsible for taking notes and maintaining action item lists.
- Communicates with agencies and authorities to collect information and data for projects.
- Validates data to ensure accuracy and identifies and corrects errors.
- Assists in the preparation of qualifications packages, resumes, and other marketing materials. Maintains and updates marketing collateral.
- Manages complex, detailed tasks including meeting and event coordination/planning, conference calls, calendars/schedules, travel arrangements and correspondence.
- Provides backup support to other administrative staff as necessary.
- Provides timely responses to requests for administrative assistance and completes assigned work in a timely manner.
- Acts as a positive and effective representative for administrative services.
- Performs self-checking of work product for accuracy in meeting the assigned task and for adherence to company standards, and to minimize rework.
- Remains current on company policies and procedures and articulates them clearly to staff as needed.
- Perform other tasks as requested.
SKILLS/EXPERIENCE
*Minimum Skills and Requirements:*
4+ years of corporate work experience.
Strong attention to detail to deliver high quality work products that meet document standards.
Able to respond promptly and effectively to external and internal clients and efficiently manage time to prioritize tasks.
Excellent verbal and written (grammar, punctuation, etc.) communication skills and exceptional interpersonal

About the Company

Haley & Aldrich

Resume Resources

Free Resume Templates Free Resume Builder