At ZOLL, we're passionate about improving patient outcomes and helping save lives. We provide innovative technologies that make a meaningful difference in people's lives. Our medical devices, software and related services are used worldwide to diagnose and treat patients suffering from serious cardiopulmonary and respiratory conditions.
The Acute Care Technology division of ZOLL Medical Corporation develops and delivers innovative lifesaving products and software solutions to EMS, hospital, public safety, and military customers globally. Products include AEDs, trauma kits, ventilators, temperature management solutions, and more. Our dedicated employees take pride in their commitment to improving patient outcomes while delivering world-class customer service.
At ZOLL, you won’t just have a job. You'll have a career—and a purpose.
Join our team. It’s a great time to be a part of ZOLL!
Job Summary
Provide administrative support for Vice President/General Manager and Leaders of our Public Safety business unit. Proven ability to interact with staff at all levels in a fast-paced environment with a high level of professionalism and confidentiality.
Essential Functions
Provide administrative support to business units leadership.
Schedule travel arrangements (work with Travel Agency or use Cliqbook to schedule flights, hotels and ground transportation.
Submit and reconcile expense reports.
Compose, maintain and/or reply to routine correspondence, invitations and programs for department Leadership.
Schedule meetings and appointments, including catering and special requirements such as teleconference and/or WebEx set-up.
Develop PowerPoint presentations.
Maintain departmental organizational charts and department address lists.
Maintain and order office supplies as necessary.
Establish good rapport with outside vendors to obtain quotes for office equipment and all departmental purchasing requirements.
Work with copy center to provide printing needs for the departments.
Independently process invoices for payment - prepare requisitions and checks requests.
Process invoices for independent Contractors and Business Partners.
Provide support for all department monthly/quarterly reporting.
Take a pro-active approach to issues that arise and need immediate attention.
Make photo copies, scan, email, fax and distribute information.
Point of contact for receiving monthly/quarterly reports for department meetings.
Coordinate off-site meetings and team-building events.
Assist in coordination of company and department functions.
Perform special administrative projects as assigned.
Required/Preferred Education and Experience
2 years College Degree
3-5 years relevant experience supporting Senior Leadership required
Knowledge, Skills and Abilities
Excellent organizational, oral and written communication skills.
Ability to work independently, with little supervision and within a team.
Proven internal and external customer interface skills.
Detail orientated.
Capable of prioritizing activities and performing multiple tasks while interacting with all levels of employees.
Energetic, creative, goal-oriented team player.
Ability to work with frequent interruptions and manage high volumes of work.
Ability to work independently and in a team atmosphere.
ERP systems experience, preferably Oracle.
CRM experience, preferably Salesforce.
Proficient with computer software applications; MS Office including Outlook, Word, Excel, PowerPoint, Access, etc., Microsoft Visio, and Microsoft Project.
Heightened sense of personal responsibility including punctuality, attendance and commitment.
ZOLL is a fast-growing company that operates in more than 140 countries around the world. Our employees are inspired by a commitment to make a difference in patients' lives, and our culture values innovation, self-motivation and an entrepreneurial spirit. Join us in our efforts to improve outcomes for underserved patients suffering from critical cardiopulmonary conditions and help save more lives.
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The hourly pay rate for this position is:
$27.00 to $38.00Factors which may affect this rate include shift, geography, skills, education, experience, and other qualifications of the successful candidate. Details of ZOLL's comprehensive benefits plans can be found at www.zollbenefits.com.
Applications will be accepted on an ongoing basis until this position is filled. For fully remote positions, compensation will comply with all applicable federal, state, and local wage laws, including minimum wage requirements, based on the employee’s primary work location.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, disability, or status as a protected veteran.
ADA: The employer will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.
ZOLL Medical Corporation, an Asahi Kasei Group company, develops and markets medical devices and software solutions that help advance emergency care and save lives, while increasing clinical and operational efficiencies. With products for defibrillation and monitoring, circulation and CPR feedback, data management, fluid resuscitation, and therapeutic temperature management, ZOLL provides a comprehensive set of technologies that help clinicians, EMS and fire professionals, and lay rescuers treat victims in need of resuscitation and critical care.
The Asahi Kasei Group is a diversified group of companies led by holding company Asahi Kasei Corp., with operations in the chemicals and fibers, homes and construction materials, electronics, and health care business sectors. Its health care operations include devices and systems for critical care, dialysis, therapeutic apheresis, transfusion, and manufacture of biotherapeutics, as well as pharmaceuticals, diagnostic reagents, and nutritional products. With more than 25,000 employees around the world, the Asahi Kasei Group serves customers in more than 100 countries. For more information, visit www.asahi-kasei.co.jp/asahi/en/.