Primary Job Title: Senior Administrative Assistant
Alternate/Related Job Titles:
Executive Administrative Assistant
Senior Executive Assistant
Administrative Business Partner
Corporate Administrative Assistant
HR Administrative Coordinator
Location: Framingham, MA
Onsite Flexibility: Hybrid
Contract Details (Contract roles only):
Job Summary:
The Executive Administrative Assistant will support a VP and two AVPs for Global Talent Management in a hybrid work environment aligned with team schedules. This role provides advanced administrative support requiring a comprehensive understanding of company policies, procedures, and practices. The position ensures office systems and divisional procedures are effectively administered while interfacing with internal and external stakeholders requiring tact, diplomacy, and confidentiality.
Key Responsibilities:
Schedules and maintains multiple calendars of appointments and meetings
Supports and monitors the on-going administration of HR and Talent program processes to ensure consistent and timely execution
Coordinates travel itineraries and processes expenses
Responds to questions, requests, and research information while interfacing with customers on complex or confidential issues
Involves appropriate Associates from other departments or divisions to resolve issues
May provide functional guidance and training to other Associates within department and across Corporate functions, as needed
Analyses operating practices and creates/revises systems and procedures as necessary
Organizes and maintains files, record keeping systems, and office layout
Oversees and monitors administrative projects and performs other duties as required or directed
Organizes meetings (catering, booking rooms, follow-up, etc.)
Manages and administers department payroll and timekeeping
Provides back-up support to other administrative staff
Manages and administers various documents and spreadsheets
Acts as proxy for certain systems as needed
Supports meetings, training, and conferences with preparation and logistics
Plans and participates in department initiatives such as summits, all-hands meetings, leadership offsites, and team-building events
Communicates pertinent information among appropriate departments
Required Experience:
7+ years of administrative experience with emphasis on executive-level support
Administrative experience in a corporate setting
Superior organizational and administrative skills with strong attention to detail in a fast-paced environment
Strong Microsoft Office experience, specifically PowerPoint, Excel, Outlook, and Word
Excellent written and verbal communication skills with a customer service focus
Ability to manage confidential and sensitive information
Ability to thrive in a high-volume, fast-paced environment
Proven ability to multitask, prioritize, and shift focus as needed
Willingness to learn, take direction, and work collaboratively as part of a team
Experience scheduling meetings, managing multiple calendars, arranging travel, and processing expenses
Nice-to-Have Experience:
Interest or experience in Human Resources
Strong relationship-building and collaboration skills
Resourcefulness and problem-solving ability
Experience supporting department initiatives and large-scale meetings or events
Required Skills:
Calendar & Executive Support Management
Microsoft Office Suite (PowerPoint, Excel, Outlook, Word)
Communication & Confidential Information Handling
Preferred Skills:
HR Program Coordination
Event Planning & Logistics
Payroll & Timekeeping Administration
Process Improvement & Systems Management
Cross-Functional Collaboration
Additional Skills:
Travel coordination and expense processing
Document and spreadsheet management
Meeting planning and execution
Administrative project oversight
Proxy system management
Office systems and recordkeeping management
Benefits:
About the Client:
Off-Price Apparel and Home Retailer. A Fortune 500 company and the leading off-price apparel and home fashion retailer in the U.S. and worldwide. With over 4,500 stores in nine countries and four e-commerce sites, the company offers a wide range of products at competitive prices and is committed to creating an inclusive workplace and being a responsible corporate citizen.
About GTT:
GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. We highly value diverse and inclusive workplaces and support Fortune 500 organizations across banking, financial services, technology, life sciences, biotech, utilities, and retail sectors throughout the U.S. and Canada.
Job Number: 26-02698
Hashtags: #gttic #gttjobs