Senior Administrative Assistant - IT

Senior Administrative Assistant - IT

Salary

$49,836.80 - $77,272.00 Annually

Location

Greenville, NC

Job Type

Regular Full-Time

Job Number

1969B

Department

Information Technology

Opening Date

06/23/2026

Closing Date

7/19/2026 11:59 PM Eastern

• Description
• Benefits
• Questions

Job Summary

The purpose of this position is to provide highly skilled administrative support to the IT Department by performing a variety of complex administrative and general office management duties. This is accomplished by assisting the IT Department with overseeing and administering fiscal control policies and processes within the department and performing related work as required.

FLSA exemption status: Non-Exempt

Examples of Duties

• Provides administrative support to the IT leadership;
• Manages departmental expenditures and purchasing, ensuring budgetary compliance;
• Manages and oversees ITs interdepartmental expenses, verifying computer related purchases, and software maintenance agreements;
• Provides the correct expense account when charging purchases interdepartmentally;
• Manages the organization's copier program, including evaluating lease options, assessing departmental needs, coordinating with vendors for contract renewals and equipment maintenance/replacement, and processing invoices;
• Oversees the departments personnel activities by managing payroll changes, keeping accurate records, and supporting recruitment efforts;
• Prepares and compiles reports as requested;
• Assists and supports IT budgeting: compiling reports, tracking expenditures, and assisting with annual budget preparation and maintenance;
• Manages departmental travel requests; and
• Performs other assigned duties as required.

Minimum Qualifications

Education and Experience:

• Associates degree or higher in public or business administration, office management, or a related field; and
• Over three (3) years of experience in providing office and administrative support to management staff; with five (5) to ten (10) years of experience preferred.
• Notary Public certification preferred but not required.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of:

• standard administrative and clerical procedures.
• budgeting, financial, and purchasing procedures.
• contract review and renewals.
• copier lease agreements.
• vendor correspondence, oral and written.

Skill in:

• verbal and written communication.

Ability to:

• provide varied, responsible, and often confidential secretarial and office administrative assistance to department.

• operate assigned equipment, including computer equipment and various software packages including:

• Outlook: Manage complex calendars, shared mailboxes, scheduling, and email organization.

• Word: Create and format professional documents, use track changes, templates, and styles.

• Excel: Build and maintain spreadsheets using formulas, charts, and pivot tables.

• PowerPoint: Develop clear, visually organized presentations for technical and leadership audiences.

• Teams: Coordinate virtual meetings, manage channels, share files, and support collaboration.

• SharePoint/OneDrive: Organize departmental files, manage permissions, and maintain document libraries.

• Power BI: Create and maintain dashboards and reports, connect to data sources, perform basic data modeling, and present insights clearly for IT and departmental decision-making.

• work in a fast-paced, high-volume environment, organize work, set priorities, meet critical deadlines, and follow-up on assignments with minimal direction.

• work cooperatively with City officials, other employees, and the general public.

• demonstrate utilizing tact when dealing with confidential and sensitive matters.

• work safely without presenting a direct threat to self or others.

Special Requirements

Valid N.C. Drivers License

Equal Opportunity / Affirmative Action Employer

The City of Greenville offers a comprehensive benefits package to all regular full-time employees including vacation, holiday, and sick leave as well as medical, dental, vision, life and short-term disability insurance. Employees in designated part-time positions may participate in some of the benefit programs offered to regular full-time employees.

Visit the City of Greenville Human Resources Website for a more in depth summary of our benefits.

01

What is your highest level of education?

• Less than high school
• High school diploma or GED
• Some college; no degree
• Associates degree
• Bachelors degree
• Masters degree or higher

02

How many years of secretarial/administrative support experience do you have?

• Less than 3 years
• 3 to 4 years experience
• 5 to 6 years experience
• 7 to 8 years experience
• 8 plus years experience

03

This position requires proficiency with Microsoft Word. Which best describes your level of proficiency with Microsoft Word?

• No experience
• Beginner (ex: create/format/print documents, spell check)
• Intermediate (ex: create tables, charts, headers/footers)
• Advanced (ex: create forms, templates, mail merge, macros)

04

This position requires proficiency with Microsoft Excel. Which best describes your level of proficiency with Microsoft Excel?

• No experience
• Beginner (ex: create basic spreadsheets and formulas)
• Intermediate (ex: create/manage multiple spreadsheets, create formulas using functions)
• Advanced (ex: create/edit macros, create PivotTable and PivotChart)

05

Are you a N.C. Notary Public? (preferred but not required)

• Yes
• No

06

Briefly describe your experience proofreading and editing material.

07

Briefly describe your experience preparing and/or monitoring a departmental or divisional budget.

08

Do you have a valid drivers license issued by N.C. or another state? (Note: a valid drivers license is a current drivers license that is not revoked, suspended, or subject to limited restoration or conditional operation privileges.)

• Yes
• No

Required Question

Employer City of Greenville

Address 200 W. Fifth Street

Greenville, North Carolina, 27858

Phone 252.329.4492

Website http://www.greenvillenc.gov