Senior Administrative Assistant

Rodale Institute

Kutztown, PA, PA

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JOB DETAILS

JOB TYPE

Full-time

SKILLS

Administrative Skills, Adobe Acrobat, Calendar Management, Detail Oriented, Establish Priorities, Executive Assistant Skills , Financial Administration, Fleet Management, Leadership, Marketing Communications, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft SharePoint, Microsoft Word, Multitasking, Nonprofit, Operational Support, Operations Management, Organizational Skills, Performance Management, Presentation/Verbal Skills, Project Management Software, Social Media, Team Player, Time Management, Travel Planning, Vehicle Fleets, Writing Skills

LOCATION

Kutztown, PA, PA

POSTED

30+ days ago

The Senior Administrative Assistant will provide administrative support to the Marketing & Communications team and the Development team with meeting scheduling and event support. This position will also support the Operations team by managing the vehicle fleet, submitting the annual state registrations for Development and providing confidential support to the Executive team as requested.

Responsibilities:

Schedule meetings as requested for supporting departments.
Support Senior Executive Assistant and Senior Operations Manager in support of CEO, assisting in managing the calendar, corresponding with meeting attendees, providing agendas and travel plans as requested.
Utilize Docusign to obtain signatures needed on necessary documents
Complete annual state registrations for development team
Assist in managing fleet vehicles
Handle special mailings as requested
Other projects as assigned by COO and Senior Operations Manager

Requirements:

Bachelor’s degree or equivalent experience
4+ years’ experience supporting leadership preferably in a non-profit organization
Proficient in Microsoft Office (Outlook, Word, Excel, Power Point, SharePoint), Adobe Acrobat, Docusign, Social Media platforms, Asana (or other project management apps)
Strong written and verbal communication, financial, administrative, and organizational skills
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Highly resourceful team-player, with the ability to also be extremely effective independently
Must be able to work under pressure at times to handle a wide variety of activities
Adaptable to various competing demands and flexible with changing job responsibilities
Ability to exercise good judgment in a variety of situations
Ability to achieve high performance goals and meet deadlines in a fast-paced environment
Proven ability to handle confidential information with discretion
Must enjoy working within an entrepreneurial environment that is mission-driven, results-driven, and community oriented

All qualified applicants will receive consideration for employment without regard to race, color, religious creed, ancestry, national origin, age, sex, sexual orientation, sexual identity or handicap.

About the Company

Rodale Institute

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