Senior Administrative Assistant

The Steely Group

Hybrid, Woburn, MA

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JOB DETAILS

SKILLS

Administrative Skills, Analysis Skills, Analytical Development, Calendar Management, Communication Skills, Detail Oriented, Documentation Format, Establish Priorities, Event Management, Expense Reports, Interpersonal Skills, Leadership, Manage Agenda, Meeting Minutes, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Office Management, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Printing, Process Development, Project Tracking, Proofreading, Reimbursement, Telephone Skills, Travel Planning, Word Processing, Writing Skills

LOCATION

Hybrid, Woburn, MA

POSTED

1 day ago

The Senior Administrative Assistant will provide overall administrative support to the Global CMC Development leadership team based in the Woburn or Bedford, MA office.

Responsibilities will include (not limited to) office management, calendar management, travel & expense reporting and meetings/event planning for 1 SVP, 2 VPs, and 2 Exec Dirs. Administrative analysis, tracking and special projects as determined by the leadership team.

Responsibilities include, but are not limited to:

Day-to-day administrative support for department heads of Technical Development, Analytical Development, Process Development and other senior staff
Perform administrative functions (office management, and limited office support)
Proactively manage calendar, appointments and meeting requests through MS Outlook
Manage travel coordination including booking flights, hotels, and meeting requirements as well expense reporting
Responsible for coordinating conference calls and meetings at industry events
Word processing including formatting templates, documents and presentations, proofing, printing, copying
Maintaining departmental distribution lists and select Smartsheet trackers
Prepare and complete expense reports for processing
Attending Staff Meetings and Leadership meetings, maintaining agenda and taking minutes
Communicating with senior leadership, external partners and organization to schedule and set-up critical meetings

Requirements:

Minimum of 5 years of administrative support experience, specifically in a fast-paced technology environment
Excellent oral and written communication skills, and proven ability to work autonomously and prioritize workload
Proficiency in MS Office Suite: Outlook, Word, Excel, PowerPoint.
High attention to detail, excellent organizational skills and the ability to deliver quality work on multiple projects.
Excellent interpersonal and verbal communications skills and the ability to work effectively with a variety of personnel both internal and external to the company.
Must be a self-starter and have a positive and flexible attitude

About the Company

The Steely Group

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