Senior Administrative Assistant

Senior Administrative Assistant

Location: Marlborough, MA

Onsite Flexibility: Hybrid

Contract Details

• Position Type: Contract
• Contract Duration: 4 months (with potential for extension; contract-to-hire potential)
• Start: June 5, 2026
• Pay Rate: $24.10 $34.50 / Hour (USD)
• Schedule: 3 days per week fully remote; 2 days in office (Tuesday and Wednesday/Thursday)
• Work Authorization: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Job Summary

This position is hybrid in office and requires office days that align with the team. This individual provides advanced administrative support requiring a broad and comprehensive knowledge of company policies, procedures, and practices. Independently ensures office systems and divisional procedures, policies and practices are administered effectively. Interfaces with a variety of internal and external Associates and customers who work on a variety of issues which require tact, diplomacy and confidentiality.

Key Responsibilities

• Schedules and maintains multiple Executive calendars in regards to appointments and meetings
• Coordinates travel itineraries and process expenses
• Responds to questions, requests, and research information. Interfaces with a variety of customers on issues which are complex or of a confidential nature
• Collaboration across cross-function departments or divisions to resolve issues
• Analyses operating practices and creates/revises systems and procedures as necessary
• Organizes and maintains files, record keeping systems, and office layout
• Oversees and monitors administrative projects. Performs other duties as required or directed
• Organizes meetings (Catering, Booking Rooms, Follow up, etc.)
• Manage and administer department payroll and timekeeping
• Back-up Support to other Admins
• Manages and administers various documents and spreadsheets
• Acts as Proxy for certain systems as needed
• Support meetings, training and conferences with prep and logistics needs
• Plans and participates in department initiatives such as department summits, all hands meetings, leadership offsites, and team building events
• Communicates pertinent information among appropriate departments

Required Skills

• 10 plus years Administrative experience in a corporate setting
• Capable and experienced in capturing meeting minutes and note taking real-time for post-meeting distribution
• Ability to manage multiple Executive calendars
• Superior organizational and administrative skills and the ability to multitask and maintain strong attention to detail in a fast-paced environment
• Strong Microsoft Office experience required, specifically PowerPoint, Excel, Outlook, and Word
• Excellent communication manner, solid written and verbal communication skills and be customer service oriented
• Able to effectively manage confidential and sensitive information
• Must thrive in a very busy atmosphere
• Proven success of juggling many things at one time and ability to shift gears and prioritize
• Willingness to learn, take direction well and be a team player
• Ability to focus and get the job done while avoiding distractions
• Former experience scheduling meetings, managing multiple calendars, arranging travel schedules and processing expenses critical
• Strong ability to build relationships and collaborate with team members and other admins
• Great at being resourceful and leveraging relationships to problem solve

Preferred Skills

• Oracle (expense version) experience
• Workday experience

Benefits

• Medical, Vision, and Dental Insurance Plans
• 401k Retirement Fund

About the Client

Off-Price Apparel and Home Retailer A Fortune 500 company and the leading off-price apparel and home fashion retailer in the U.S. and worldwide. With over 4,500 stores in nine countries and four e-commerce sites, our client offers various products at unbeatable prices. The company is committed to creating an inclusive workplace and being a responsible corporate citizen.

About GTT

GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. We highly value diverse and inclusive workplaces and support Fortune 500 organizations across banking, financial services, technology, life sciences, biotech, utilities, and retail sectors throughout the U.S. and Canada.

Job Number: 26-06738 Industry: Administrative & Support

#gttic #LI-GTT #LI-Hybrid