Senior Administrative Assistant

Position Details

Position Information

Recruitment/Posting Title Senior Administrative Assistant Job Category URA-AFT Administrative Department Rutgers Police Newark Overview

The Division of Institutional Planning & Operations (IP&O) employs a workforce of approximately 2,700 staff, represented by 15 collective negotiations agreements, and is responsible for institutional strategic initiatives and operations, which encompasses an expansive range of comprehensive service and business operations across the State of New Jersey. These include planning and construction, facilities, public safety and emergency operations, environmental health and safety, transportation, housing, and auxiliary/retail operations.

Posting Summary

Rutgers, The State University of New Jersey, is seeking a Senior Administrative Assistant for the Division of Institutional Planning & Operations (IP&O. Reporting directly to the Director of Public Safety Administration, this position provides administrative support to University Public Safety.

Among the key duties of this position are the following:

• Provides direct executive level administrative support to RUPD-Newark division's Campus Chief and Captain of University Police.
• Under the general supervision of the Director of Public Safety Administration, this position works within established parameters to achieve efficient and effective unit administrative operations.
• Administers programs and projects that align with the goals established by the VP of Public Safety/Chief of RUPD.
• Always maintains confidentiality.
• Responsible for purchasing process, coordination of special events and other related duties as assigned.

FLSA Nonexempt Grade 05 Salary Details Minimum Salary 68278.480 Mid Range Salary 84393.980 Maximum Salary 100509.480 Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status Full Time Working Hours Standard Hours 37.50 Daily Work Shift Work Arrangement Union Description URA-AFT Administrative Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

• Bachelor's degree or/an equivalent combination of education and experience that demonstrates knowledge and understanding of office administration, work organization, coordination, and facilitation.
• A minimum of two years' relevant experience in an administrative function, preferably in a higher education and/or public safety setting.

Certifications/Licenses Required Knowledge, Skills, and Abilities

• Must be proficient in Microsoft Outlook, PowerPoint, Excel, and Word.
• Must have good written and verbal communication skills.

Preferred Qualifications

• Experience in a public safety environment agency is preferred.
• Master's degree in a relevant field is preferred.

Equipment Utilized Physical Demands and Work Environment Special Conditions

Posting Details

Posting Number 26ST1480 Posting Open Date 07/15/2026 Special Instructions to Applicants Regional Campus Rutgers University-Newark Home Location Campus Rutgers University-Newark City Newark State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Are you a current member of URA-AFT?

• Yes

• No

• • Do you have a Bachelor's degree or/an equivalent combination of education and experience that demonstrates knowledge and understanding of office administration, work organization, coordination, and facilitation?

• Yes

• No

• • Do you have a minimum of two years' relevant experience in an administrative function, preferably in a higher education and/or public safety setting?

• Yes

• No

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter/Letter of Application

Optional Documents

• List of Professional References (contact Info)