Senior Administrative Assistant

Summary:

• Location: Newark, NJ
• Duration: 12 Month
• Work Mode: Hybrid (3 days/week at Newark, NJ or other locations when needed)

Responsibilities:

• Perform a wide variety of administrative and secretarial services that are diverse and at times sensitive or confidential in nature.
• Support a Vice President, requiring a broad knowledge of corporate functions and key personnel/external stakeholders.
• Work independently on assignments using judgment and initiative to research sensitive/confidential issues.
• Perform clerical duties that include typing and filing.
• Screen, direct, and prioritize incoming correspondence and phone calls to appropriate parties.
• Maintain and coordinate leadership calendars.
• Provide direction and expertise to other team members on departmental and company processes.
• Support the onboarding and offboarding of employees and contractors, including establishing access and accounts and assisting with ordering technology equipment.
• Assist with departmental financial processes, including purchase requests, travel requests, purchase orders, P-Card payments, invoice processing, POs, coordination with Procurement, and general budget management activities.
• Perform administrative functions necessary to support assigned work groups, including maintaining departmental files, updating project and budget information, tracking departmental deadlines, organizing conferences and meetings, processing expense reports, and ensuring timely responses and closeouts for information and data requests.
• Assist with vendor establishment and coordination with the SAP vendor team.

Requirements:

• High school diploma or GED.
• Minimum 5 years of experience performing office support and administrative work within a medium- to large-sized organization.
• Advanced capabilities with Microsoft Word, Excel, and PowerPoint.
• Willingness to learn new processes, procedures, and software applications.
• Superior communication skills and demonstrated ability to work well with individuals at all levels of the organization, as well as with senior-level individuals in federal and state government and private companies.
• Ability to interact effectively with executives and senior management.
• Excellent organizational skills and ability to work independently, using judgment and initiative to effectively handle multiple tasks simultaneously under pressure, with close attention to detail and in a thorough, accurate, and timely manner.
• Strong customer/client focus and teamwork skills.

Preferred Skills:

• Prior demonstrated use of SAP, Concur, and other company platforms.

Core Competencies:

• Safety and Security
• Communicates and Influences Effectively
• Customer-Centric Collaboration
• Drives Results and Ensures Accountability
• Values and Leverages Differences