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Senior Administrative Assistant

Embry-Riddle Aeronautical University

Prescott, AZ

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JOB DETAILS
SKILLS
Administrative Skills, Aerospace and Defense, Aviation Industry, Board Meeting, Calendar Management, Communication Skills, Detail Oriented, Employee Orientation, Establish Priorities, Financial Aid, Financial Policies, Genetics, Leadership, Legal, Logistics, Manage Agenda, Mentoring, Organizational Skills, Performance Analysis, Performance Metrics, Plan Meetings, Presentation/Verbal Skills, Property Maintenance, Purchasing/Procurement, Recruiting/Staffing Agency, Reporting Skills, Schedule Development, Servant leadership, Strategic Planning, Team Lead/Manager, Team Player, Time Management, Travel Planning, University/School Policies, Writing Skills
LOCATION
Prescott, AZ
POSTED
Today
Job Description

Embry-Riddle: Celebrating 100 Years of Leadership in Aviation and Aerospace

As Embry-Riddle Aeronautical University marks its Centennial, we proudly celebrate 100 years of advancing the future of flight and aerospace education. With vibrant residential campuses in Daytona Beach, FL, and Prescott, AZ - and a Worldwide network spanning nearly 120 global locations - Embry-Riddle stands as the world's largest aviation and aerospace university.

For a century, we have led innovation in STEM education, serving more than 30,000 students around the globe. Our cutting-edge programs in Applied Science, Aviation, Business, Technology, Engineering, Safety, Security, and Space empower the next generation of leaders to shape the future of flight, exploration, and discovery.

As we launch our next century, we remain committed to excellence, innovation, and preparing graduates who will transform industries and redefine what is possible.

The Opportunity

The Senior Administrative Assistant to the Dean supports the Dean of the College of Aviation at the Prescott campus. The College of Aviation currently serves approximately 1,400 students and is continuing to experience enrollment growth and increased research activity. In this context, the Senior Administrative Assistant to the Dean plays a critical role in advancing the mission of the College and creating an environment where students, staff, and faculty can be successful. This is a position of significant responsibility and impact, with core leadership, organizational, and team-building components.

Primary Job Functions, Duties, and Accountabilities
  • Provide comprehensive administrative support to the Dean, including managing schedules, appointments, travel arrangements, tours, and reimbursements.
  • Serve as a primary liaison on behalf of the Dean, interfacing with internal stakeholders and external constituencies such as industry partners, advisory boards, VIP visitors, and university leadership.
  • Support strategic initiatives by tracking key performance indicators, maintaining data, and preparing reports for College and departmental leadership.
  • Coordinate College leadership meetings, including scheduling, agenda development, and hosting (including meals and logistics).
  • Manage communications on behalf of the Dean, ensuring professionalism, accuracy, and timeliness.
  • Oversee purchasing and operational logistics for the Dean's office and organize technology tools and electronic data systems for leadership use.
  • Provide mentorship and guidance to administrative staff across the College, promoting consistency, collaboration, and professional development.
  • Serve as the first point of contact for external engagement with the College of Aviation. Act as liaison with Facilities and other departments regarding the Dean's suite, shared spaces, and broader College needs.
  • Support collaboration across the College by working closely with the Provost's office and peer colleges, and by fostering a culture of teamwork and shared goals through servant leadership.
  • Coordinate resources and training opportunities to support administrative staff across the College.
  • Lead coordination and communication for the College's advisory boards:
    • Serve as primary liaison to the Aviation Advisory Board (AAB) and Industry Advisory Board (IAB)
    • Coordinate schedules, agendas, and meetings
    • Host and manage all aspects of advisory board meetings
    • Maintain member profiles, contact lists, and related web content
    • Manage MS Teams and other platforms used for communication and data sharing
  • May provide oversight to student employees within the College office, as applicable.
Perks Await You at Embry-Riddle!
  • Health Benefits: Experience comprehensive medical, dental, and vision coverage, along with wellness programs that include preventive care and fitness memberships. Our flexible spending and health savings accounts simplify managing healthcare costs. Join a workplace that prioritizes your health-because your journey to wellness should be rewarding! Buckle up for a healthier, happier you!
  • Tuition Coverage: Get 100% tuition coverage for yourself for one undergraduate and one graduate degree, and discounted rates for your spouse and dependent children up to age 26.
  • Retirement Contributions: ERAU contributes an annual 6% gift of your base salary to your retirement plan and offers a 4% matching contribution, with no vesting period.
  • Generous Time Off: Generous Time Off: Relax with 18 days of personal leave in your first year. Enjoy 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year's Day.
Qualifications

Required Education and Qualifications:
  • High school diploma or GED required
  • 1-3 years of administrative or related experience
Required Skills, Knowledge, and Abilities
  • Demonstrates sound judgment, discretion, and the ability to maintain confidentiality while building trust with internal and external stakeholders.
  • Works independently with a high level of professionalism and maturity, making effective decisions and knowing when to seek guidance or escalate issues.
  • Exceptional written and verbal communication skills, with the ability to produce clear, concise, error-free, and professional communications.
  • Highly organized with strong attention to detail and a commitment to accuracy and excellence.
  • Dependable, proactive, and conscientious, with a consistent professional demeanor.
  • Strong proficiency in technology and office tools, with the ability to quickly learn and adapt to new systems and platforms.
Application process/requirements

To submit your application for this opportunity, please visit the Embry-Riddle Career Site and search for requisition number R311313. Please attach all relevant materials to your application when you apply online. Complete submissions include:
  • Cover letter
  • Full Resume
  • Contact information for at least three professional references (please note that references may be contacted as part of the interview/screening process)


Current Embry-Riddle employees: Please apply directly through the ERAU Employee Hub Central application within Workday.

Embry-Riddle is committed to fostering a workplace where all individuals are valued and respected. We strive to ensure that all faculty, staff, and students are treated fairly and provided equal opportunities for employment, advancement, compensation, training, and other benefits of employment. Embry-Riddle makes employment decisions - including hiring, promotions, compensation, and other terms of employment - based on individual merit, qualifications, and abilities. Embry Riddle is strongly opposed to discrimination and harassment, and such behavior is prohibited by university policy. Embry Riddle does not discriminate on the basis of race, color, national origin, sex, disability, veteran status, predisposing genetic characteristics, age, religion, or pregnancy status, or any other status protected by federal, state, or local law, in its employment, educational programs, admissions policies, financial aid, or other school-administered programs or activities. For further information, please visit our website.

Embry-Riddle is not seeking assistance from staffing or recruitment agencies. All agencies are directed to contact eraujobs@erau.edu and should not reach out to hiring managers or staff.

About the Company

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Embry-Riddle Aeronautical University

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