Senior Administrative Assistant

Overview

The Institute for Defense Analyses (IDA) in Princeton, NJ has an immediate opening for a Senior Administrative Specialist. This opening is located at IDA's Center for Communications Research in Princeton, New Jersey (CCR-P). IDA offers a competitive salary, an excellent benefits package and a superior professional working environment. To the right individual, IDA offers the opportunity to have a major impact on key national programs while providing administrative support on fascinating technical issues.

We are seeking a Senior Administrative Specialist, who under general supervision, performs a variety of routine and complex administrative tasks requiring an extensive working knowledge of the organization and its programs, practices, and procedures. Maintains a highly responsive relationship to staff members in regard to their day-to-day activities. Specific responsibilities and areas of support include facilitating special events, processing reimbursements, arranging travel, maintaining records, and assisting with Human Resources, property, facilities and security processing.

Responsibilities

• Provides administrative support of general administrative services for the staff at CCR-P. Prepares documents on a timely and accurate basis per prescribed procedures; provides forms and copies as needed; establishes and maintains records.
• Assists with all aspects of administrative processing, including copying, mailing, distributing and collecting forms.
• Assists staff by providing guidance with travel authorizations, reservations, processing authorized reimbursements, and applications for corporate credit cards.
• Provides support as needed for special events such as SCAMP, Program Management Meetings, and conference hosting.
• Provides backup for other administrative areas at CCR-P including travel, purchasing, accounts payable, property, and executive administrative assistant functions.
• Under general supervision, performs duties to include running errands, courtesy transport, assist with moving furniture, escorting vendors, stocking of supplies, break-room management and packaging & shipping of government property.
• Performs other duties as assigned.

Qualifications

• High school diploma or equivalent.
• Two or more years of progressively responsible experience in administrative functions.
• Demonstrated ability to operate effectively under deadlines with tact and diplomacy.
• Strong interpersonal skills with the ability to communicate effectively orally and in writing with all levels of staff.
• Experience in industry standard computer equipment and software specific to duties to include Microsoft Office and/or Linux.
• Possess a valid driver's license.
• US citizenship required.
• Successful completion of a criminal background check is required.
• Ability to obtain and maintain necessary security clearance is required.

Why work at IDA?

Competitive salary and benefits, including diverse health insurance options, generous 10% contribution to retirement, 6 weeks 100% paid parental leave and 20 days paid time off. Mission-oriented work at a non-profit that supports and protects our Nation's warfighters; as a non-profit, IDA employees are eligible for Public Service Loan Forgiveness (PSFL). Professional development including tuition reimbursement, internal and external trainings.

Compensation:

We support transparency, equity and fairness in our compensation program and provide a reasonable estimate of the salary range based on data-driven market analysis for each position. While it is not typical for an individual to be hired at or near the top of the range, a reasonable estimate of the salary range for this role is $46,000 - $74,000. Individual salary within this range will be commensurate with the incumbent''''s experience, unique skills and qualifications and other relevant factors.