Administrative Skills, Administrator Documentation, Aviation Industry, Billing, Conference Management, Equipment Maintenance/Repair, Event Management, Executive Assistant Skills , Expense Reports, Logistics, Mail Processing, Office Equipment, Organizational Skills, Plan Meetings, Proofreading, Travel Planning, Willing to Travel
- Handle confidential business, financial, personnel, personal, and family-related matters with the highest degree of discretion, sound judgment, and professionalism.
- Provide professional administrative support for ownership and family-related needs as directed, including travel arrangements, reservations, event coordination, and other assigned tasks.
- Coordinate internal and external meetings, including room reservations, virtual meeting setup, logistics, agendas, presentations, and supporting materials.
- Serve as a professional point of contact for callers, visitors, vendors, business partners, internal departments, and other external contacts.
- Draft, proofread, distribute, and manage routine correspondence, emails, reports, presentations, and other business communications.
- Coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, itineraries, dining reservations, aviation support, and related logistics.
- Assist with planning and coordinating meetings, conferences, family events, and company-related functions, ensuring all details are organized and communicated accurately.
- Maintain organized electronic and physical filing systems, records, and document retention activities.
- Coordinate office supplies, equipment maintenance, invoices, expense reports, and other general administrative documentation as assigned.
- Work closely with the Senior Executive Assistant and other administrative team members to ensure seamless support across the organization.
- Provide backup administrative support and assist with additional duties and special projects as assigned.
H
Hubbard Radio Cincinnati LLC