Job Description
Title: Senior Administrative Business Partner
Location: South San Francisco, CA
Duration: 03+ Months
Interview process: 1 phone (30 mins) 2. Virtual panel (30 mins)
Hybrid- 3 days onsite, Anchor day TUESDAY
Previous Genentech exp PLUS, Exp w/ MyBuy- Working with Marketing directors on contracts etc.
Leaning more on EXP than EDU
Position is open to cover a current FTE on leave
Extension is possible, depending on FTE returning, work performance, budget
Role Summary
We are seeking a Senior Administrative Business Partner to support our dynamic and fast paced Therapeutic Areas Squad within the Commercial organization. This role is critical to driving operational excellence and ensuring teams are positioned to achieve key business milestones.
Job Responsibilities
Functional Responsibilities
Required Skills & Qualifications
#ExecAssistant1
Location: South San Francisco, CA
Duration: 03+ Months
Interview process: 1 phone (30 mins) 2. Virtual panel (30 mins)
Hybrid- 3 days onsite, Anchor day TUESDAY
Previous Genentech exp PLUS, Exp w/ MyBuy- Working with Marketing directors on contracts etc.
Leaning more on EXP than EDU
Position is open to cover a current FTE on leave
Extension is possible, depending on FTE returning, work performance, budget
Role Summary
We are seeking a Senior Administrative Business Partner to support our dynamic and fast paced Therapeutic Areas Squad within the Commercial organization. This role is critical to driving operational excellence and ensuring teams are positioned to achieve key business milestones.
Job Responsibilities
- Expertly manage complex calendars and shared drives using Google Suite
- Navigate Genentech IT systems (e.g., cSuite, collaboration tools) with ease
- Maintain relationships with internal and external stakeholders with a high degree of confidentiality
- Plan and coordinate mid- to large-scale internal meetings and team offsites
- Support logistics for meetings with external partners, including preparation and follow-up
- Lead execution of internal events requiring virtual platforms and advanced tech setups
- Contribute to meeting materials, agendas, note-taking, and follow-up actions
- Draft communications on behalf of leaders and manage internal content platforms (gSites, Spaces, newsletters)
- Oversee logistics of office moves and space planning in collaboration with admin leads
- Support recruiting logistics, including candidate hosting, interview coordination, and onboarding
- Plan and manage team-building events, workshops, and training coordination
- Handle vendor and speaker engagements, including contracts and payments
- Maintain department org charts and assist in special projects as needed
Functional Responsibilities
- Provide direct administrative support to Senior Leadership
- Coordinate key meetings and events (e.g., planning sessions, field meetings)
- Support contracting processes and ensure timely agreement execution
- Assist with planning and logistics for team offsites and network calls
- Support onboarding of new team members
Required Skills & Qualifications
- Familiarity with Genentech preferred
- Experience with MyBuy and Genentech contracting
- 510 years of administrative, operations, or project management experience (pharma/biotech experience preferred)
- Strong track record supporting senior leaders
- Proactive, organized, and able to prioritize and execute tasks independently
- Collaborative mindset with experience working cross-functionally
- Trusted with confidential information and exercises sound judgment
- Detail-oriented with high standards for accuracy
- Skilled in Microsoft Office and cSuite tools (gMail, gCal, gSheets, Trello, Zoom, etc.)
- Bachelor s degree or equivalent experience preferred
#ExecAssistant1
Numbers & Facts
| Location | South San Francisco, CA |
| Industry | Staffing/Employment Agencies |
| Salary | $35–$35.22 Per Hour |
| Company Size | 5,000 to 9,999 employees |
| Year Founded | 2002 |
| Website | http://www.talentburst.com/ |
About Company
For over 20 years, TalentBurst Inc. has been an award-winning provider of cutting-edge Workforce Management Solutions. With a strong commitment to staying ahead in the tech landscape, we pioneer innovative approaches to talent acquisition. Our expertise spans Life Sciences, and Healthcare Staffing, Banking, Financial, IT, and Engineering, as well as Global Employer of Record (EOR), Agent of Record (AOR), State, Local Government and Education (SLED), and IC validation/compliance services. Additionally, our division, TalentProcure, leads the industry with offerings such as High Hazard Payroll, Managed Services, and Vendor on Premise (VOP) solutions.
Due to our prioritization of excellent standards, we are Joint Commission Certified and are a certified Minority Business Enterprise (MBE) in the USA and Canada. Supporting over 130 Fortune 500 companies globally, we excel in navigating the landscape of talent acquisition. In a world of constant change, we embrace developing people-centric solutions that address the unique demands of our clients. Stay connected by visiting our website and following us on social media!
Skills
- Administrative Skillsunmatched
- Biotech and Pharmaceuticalunmatched
- Budgetingunmatched
- Calendar Managementunmatched
- Channel Supportunmatched
- Content Managementunmatched
- Cross-Functionalunmatched
- Detail Orientedunmatched
- Establish Prioritiesunmatched
- Hardware Virtualizationunmatched
- Information Technology & Information Systemsunmatched
- Interviewing Skillsunmatched
- Leadershipunmatched
- Logisticsunmatched
- Marketingunmatched
- Microsoft Officeunmatched
- Newsletterunmatched
- Onboardingunmatched
- Organizational Skillsunmatched
- Plan Meetingsunmatched
- Project/Program Managementunmatched
- Team Lead/Managerunmatched
- Team Playerunmatched
- Time Managementunmatched
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