Senior Administrative Business Partner

Integrated Resources, Inc

South San Francisco, CA

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JOB DETAILS

JOB TYPE

Contractor

SKILLS

Administrative Skills, Alliance/Partner Management, Biotech and Pharmaceutical, Content Delivery/Distribution, Contract Creation, Customer Relations, Detail Oriented, Drug Development, Establish Priorities, Event Management, Expense Reports, Healthcare Quality, Information Technology & Information Systems, Interviewing Skills, Logistics, Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Microsoft Word, Multitasking, Newsletter, Operations Management, Organizational Skills, Payment Processing, Project/Program Management, Purchase Orders, Quality Control, Relationship Management, Slack, Team Building, Team Lead/Manager, Team Player, Training/Teaching

LOCATION

South San Francisco, CA

POSTED

30+ days ago

Job Title: Senior Administrative Business Partner Job Location: South San Francisco, CA Job Duration: 12 Months (possibility of extension) Payrate: $34/ hr. on w2 Work Model: Hybrid model (three days in office). Anchor days are Tuesdays & Thursdays. Job Summary: The Senior Administrative Business Partner (Sr. ABP) provides diverse expertise and highly skilled administrative support to Senior/Executive Management and staff in Early Clinical Development by anticipating, determining, and fulfilling business partners’ needs in a proactive, well-organized and customer-oriented manner. Interactions can involve matters of utmost sensitivity; partnering with supervisor and other staff to identify efficiencies across work groups. Duties and Responsibilities: Proactively manage and maintain business partners’ complex calendars and meetings. Coordinate and manage complex travel needs and logistics. Plan large mid-level, internal meetings (e.g. department meeting, large team/committee). Possess advanced knowledge of Client IT systems (ex: cSuite, virtual collaboration tools, etc.). Manage relationships with internal and external stakeholders, often with a high level of confidentiality required. Create contracts/purchase orders, and process payment and expense reports. Help coordinate candidate/interview process. Manage and plan team building events & workshops (depending on role and level). Independently lead the planning & execution of complex team offsites (involving multiple locations, days, activities, and/or travel needs). Draft email communications on behalf of manager, team, department, leader, etc. Manage departmental gSites, Slack, websites, newsletters, etc. (collect content, distribute information, oversee maintenance). Project Management support: Quality Compliance & Clinical Capabilities (QC3) projects & initiatives. Additional responsibilities assigned (based on business need). Education and Experience: An average of 5-7 years related administrative, operations or project management experience (experience Producted in pharmaceutical / biotechnology industry is preferred). BS/BA degree or equivalent industry experience. Key Skills and Abilities: Ability to multitask, prioritize and execute tasks independently. May assist in the coordination of work flow among team members. Collaborative, initiates and facilitates team development, ensures all relevant or useful information within the team is shared, works with different functions to achieve the best overall outcome. Ability to handle and exercise judgment and discretion concerning sensitive, confidential and proprietary information. Demonstrates accuracy and attention to detail of own and other's work, communicates and ensures standards for accuracy and detail within the team. Based on breadth of experience, skill and strategic context, makes decisions independently and with minimal need of external input/validation. Experience working with senior leaders/management. In depth knowledge of Microsoft Office (Power Point, Excel and Word), cSuite Tools (including gMail, gCal, gSheets, gSlides, Trello, Jamboard, gMeet, ZOOM) and able to provide instruction or training to others as needed. Additional Information: Relocation benefits are not available for this posting.

About the Company

Integrated Resources, Inc

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