Job Description
We are currently seeking a Senior Administrative Business Partner for a prominent client of ours. This position is located in South San Francisco, CA. Details for the position are as follows:
Job Description:
Qualifications:
Pre-Screen Questions:
If you are interested in hearing more about the position, please respond to this posting with your resume attached. Please forward this posting to any friends or colleagues as we do offer a Referral Bonus for any candidate hired.
By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at Privacy Policy
#LI-SM2
Job Description:
- Pay: $25 – 38.13/hr (W2)
- Hybrid role, minimum 3 days onsite per week in South San Francisco
- 2-year assignment with potential for extension based on performance and business need
- You will provide high-level executive and operational support to two senior leaders, managing complex calendars, scheduling, competing priorities, meetings, and communications across multiple time zones
- Coordinate domestic and international travel, including detailed itineraries and real-time travel support
- Prepare executives for meetings by coordinating agendas, presentations, briefing materials, and follow-up actions
- Support expense reports, purchase requests, invoices, contracts, SOWs, and other administrative transactions
- Coordinate leadership meetings, workshops, offsites, team events, and cross-functional meetings
- Support operational logistics, including space planning, equipment moves, and site services
Qualifications:
- 7+ years of relevant experience
- Significant experience providing executive administrative support to senior leaders
- Experience with complex calendar management, travel coordination, meetings, and events
- Proficiency with Google Workspace, Microsoft Office, Zoom, and other collaboration tools
- Experience in biotechnology, healthcare, or a global/matrixed organization preferred
- Familiarity with procurement, contracts, financial administration, SOWs, and vendor management preferred
- Experience using digital productivity or AI-enabled tools to improve administrative workflows preferred
Pre-Screen Questions:
- This role requires supporting two senior executives simultaneously, each with complex priorities and demanding schedules. Please describe your experience supporting multiple leaders and how you balance competing needs while ensuring each executive feels well supported.
- Tell us about a time when you were caught between competing priorities or conflicting expectations from stakeholders. How did you navigate the situation while maintaining trust, professionalism, and strong working relationships?
- Please describe an example of a complex operational project you led or coordinated, particularly one involving cross-functional initiatives, vendors, lab/office moves, or process improvements. What was your role and what was the outcome?
If you are interested in hearing more about the position, please respond to this posting with your resume attached. Please forward this posting to any friends or colleagues as we do offer a Referral Bonus for any candidate hired.
By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at Privacy Policy
#LI-SM2
Numbers & Facts
| Location | South San Francisco, CA |
| Industry | Staffing/Employment Agencies |
| Salary | $25–$38.13 Per Hour |
| Company Size | 500 to 999 employees |
| Website | https://www.thefountaingroup.com/ |
About Company
The Fountain Group provides Contingent Labor, Statement-of-Work, and Contingent-to-Permanent resources to clients with an internal/external Contingent Labor Managed Service Program or Clients without a program. The Fountain Group is committed to the belief that we all share in the responsibility to conduct our businesses in a socially and environmentally responsible manner. We base this on the premise that a company is much more than the products it offers. The effect a company has on the environment, the people and the communities it serves reflects the company’s dedication to being not only a good business, but to being a good corporate citizen. The Fountain Group believes the key to servicing a client is to identify the client demand precisely. Therefore, The Fountain Group focused its efforts on building and developing a process, which can identify an exact match for our client’s needs. Our process utilizes modern technology combined with 30+ years of Talent Acquisition experience to deliver Precision resources. Financial strength is prominent among The Fountain Group’s corporate values. The future of our business will be built on the innovation, compassion, outstanding services and technology, but a solid financial foundation is required to carry us forward to meet our business goal and support our long term vision.
Skills
- Artificial Intelligence (AI)unmatched
- Billingunmatched
- Biotech and Pharmaceuticalunmatched
- Calendar Managementunmatched
- Contract Managementunmatched
- Cross-Functionalunmatched
- Establish Prioritiesunmatched
- Executive Assistant Skills unmatched
- Expense Reportsunmatched
- Financial Administrationunmatched
- Healthcareunmatched
- Leadershipunmatched
- Logisticsunmatched
- Matrix Managementunmatched
- Microsoft Officeunmatched
- Operational Supportunmatched
- Plan Meetingsunmatched
- Presentation/Verbal Skillsunmatched
- Process Improvementunmatched
- Purchasing/Procurementunmatched
- Statement of Work (SOW)unmatched
- Travel Planningunmatched
- Vendor/Supplier Managementunmatched
- Willing to Travelunmatched
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