Work for the IMF. Work for the World.
The European Department (EUR) is seeking to hire a highly qualified and experienced Lead/Senior Administrative Coordinator to provide high-level administrative and operational support to the Director. Reporting directly to the Director, the selected candidate will serve as a trusted partner in managing the day-to-day operations of the Director's office while helping ensure the smooth functioning of administrative activities across the department.
The successful candidate will coordinate complex administrative processes, manage high-profile engagements and priorities, provide leadership and guidance to the department's coordinator community, and serve as a key resource on Fund policies, procedures, and administrative best practices. The role requires exceptional organizational skills, sound judgment, discretion, initiative, and the ability to manage multiple competing priorities in a fast-paced environment. Familiarity with EUR’s administrative and operational processes, as well as relevant Fund policies and procedures, would be an advantage.
In addition, the Lead/Senior Administrative Coordinator will contribute to departmental administrative initiatives, mentor and support coordinators, and work closely with management and Fund-wide partners to enhance EUR's operational effectiveness.
Major Duties and Responsibilities
- Provides direct administrative and operational support to the Director, managing priorities, schedules, meetings, travel, correspondence, and follow-up actions.
- Coordinates the workflow of the Director's office, ensuring the timely handling of review items, briefing materials, requests, and other priorities.
- Serves as a trusted advisor and senior administrative resource to the Director on administrative and operational matters.
- Provides leadership, guidance, and mentorship to administrative coordinators across the department, promoting consistency, best practices, and professional development.
- Supports management in implementing departmental administrative initiatives, operational improvements, and organizational changes.
- Develops and maintains effective working relationships with internal and external stakeholders, including senior Fund management, Executive Directors' offices, member country authorities, and other departments.
- Drafts, reviews, and edits correspondence, briefing materials, presentations, reports, and other documents for the Director, ensuring accuracy and adherence to Fund standards.
- Provides guidance and interpretation of Fund administrative policies, procedures, and systems to management and staff.
- Identifies opportunities to improve administrative processes, streamline workflows, and enhance operational efficiency across the department.
- Maintains records and information, including highly confidential and sensitive materials, exercising the highest level of discretion and professionalism.
- Represents EUR in Fund-wide administrative committees, working groups, and special initiatives, as appropriate.
- Serves as backup support for other Front Office functions to ensure continuity of operations.
Qualifications
Educational development, typically acquired by the completion of a high school diploma, or equivalent, supplemented by a minimum of eight (8) years of relevant experience, is required. Internal candidates must have met mobility requirements.
In addition to the qualifications above, the selected candidate must possess:
- Demonstrated ability to work effectively and professionally with senior management and high-level stakeholders.
- Experience in Front Office assignments and good understanding of area department work
- Experience supporting a department head, deputy director, or other senior staff in a complex and fast-paced environment.
- Proven leadership experience, including mentoring, coaching, and developing administrative staff.
- Ability to lead, adapt quickly, think critically, and demonstrate a strong work ethic.
- Excellent drafting, administrative, organizational, and project management skills.
- Experience organizing, coordinating, and managing high-impact activities and events.
- Ability to work well under pressure while managing competing priorities, short deadlines, and a demanding workload.
- Sound judgment and discretion in handling sensitive and confidential information.
- Excellent written and verbal communication skills, with the ability to interact effectively with stakeholders at all levels, both internal and external.
- Comprehensive knowledge of IMF administrative policies, procedures, and systems. Experience supporting senior management or working in a Front Office environment would be an advantage.
- Flexibility in working hours and willingness to work overtime on short notice when required.
- Strong interpersonal skills, emotional intelligence, and a collaborative approach to working with colleagues.
- Strong drive for results, innovation, and continuous improvement.
- Excellent knowledge of Microsoft Office applications, including Word, Excel, PowerPoint, collaboration tools, with the ability to leverage technology to enhance administrative efficiency and service delivery.
Department:
EURAI European Department Immediate Office
Hiring For:
A06, A07
The IMF is guided by the principle that the employment, classification, promotion, and assignment of staff shall be made without discrimination against any person. We welcome requests for reasonable accommodations for disabilities during the selection process. Information on how to request accommodations will be provided during the application process.