Senior Administrative Officer

Senior Administrative Officer

Job No.: 697459

Location: Clayton Campus

Employment Type: Full-time

Duration: 12-month fixed-term appointment

Remuneration: $100,155 - $108,106 pa HEW Level 06 (plus 17% employer superannuation)

• Amplify your impact at a world top 50 University
• Join our inclusive, collaborative community
• Be surrounded by extraordinary ideas - and the people who discover them

The Opportunity

As a key member of the Office of the Chief Operating Officer, the Senior Administrative Officer delivers high-level administrative and office management support to ensure the smooth, professional and efficient operation of the Office and its broader Portfolio. Working closely with the Chief of Staff and team members, this role prepares documentation, coordinates meetings and events, manages procurement processes and records, and provides timely, sound advice that enables seamless service to staff, clients and stakeholders.

Key Responsibilities include

• Plan, implement, and manage administrative support services to ensure smooth daily operations of the Office and the Portfolio.
• Handle calendar scheduling, meeting coordination and draft/edit complex documents and processing invoices, reconciling credit cards, coordinating events and travel, and maintaining accurate records and filing systems.
• Deliver responsive, high-quality client service while adhering to privacy and confidentiality standards.
• Build strong collaborative networks across diverse stakeholder groups to align administrative support with business needs.
• Identify and contribute to initiatives that streamline processes, enhance efficiency, and elevate service quality.

To be successful in this role you will have:

• Relevant qualifications or proven administrative experience within large, complex organisations.
• Track record of delivering accurate, high-quality and confidential support.
• Outstanding time management with the ability to balance autonomous work and collaborative teamwork.
• Strong analytical mindset to navigate complex tasks and solve operational challenges.
• Exceptional written and verbal skills, with the confidence to interact with diverse stakeholders.
• High proficiency in Microsoft Office and Google Workspace applications in dynamic, fast-paced environments.

Join a dynamic, fast-paced environment where your administrative expertise will directly drive operational success and shape high-impact initiatives across the University.

About Monash University

At Monash, work feels different. There’s a sense of belonging, from contributing to something groundbreaking – a place where great things happen.

We value difference and diversity. That’s why we champion an inclusive and respectful workplace culture where everyone is supported to succeed.

Some 20,000 staff work for Monash around the world. We have 95,000 students, four Australian campuses, and campuses in Malaysia and Indonesia. We also have a major presence in India and China, and a significant centre and research foundation in Italy.

In our short history, we have skyrocketed through global university rankings and established ourselves consistently among the world's best tertiary institutions. We rank in the world’s top-50 universities in rankings including the QS World University Rankings 2026.

Learn more about Monash.

Today, we have themomentum to create the future we need for generations to come. Accelerate your change here.

Monash supports flexible and hybrid working arrangements. We have a range of policies in place enabling staff to combine work and personal commitments. This includes supporting parents.

To Apply

Please submit your CV along with a cover letter (max 1-2 pages) that addresses your suitability for the role. For instructions on how to apply, please refer to 'How to apply for Monash Jobs'.

Diversity is one of our greatest strengths at Monash. We encourage applications from Aboriginal and Torres Strait Islander people, culturally and linguistically diverse people, people with disabilities, neurodivergent people, and people of all genders, sexualities, and age groups.

We are committed to fostering an inclusive and accessible recruitment process at Monash. If you need any reasonable adjustments, please contact us at

hr-recruitment@monash.edu

in an email titled 'Reasonable Adjustments Request' for a confidential discussion.

Your employment is contingent upon the satisfactory completion of all pre-employment and background checks required for the role, as determined by the University.

Enquiries: Leah Tassios, Senior Manager, Strategy, Projects and Portfolio Planning, Leah.Tassios@monash.edu, +61 3 9902  0376      

Position Description: Senior Administrative Officer

Applications Close: Wednesday 9th of September 2026, 11:55pm AEST

Supporting a diverse workforce