Senior Administrative Services Analyst

Senior Administrative Services Analyst

Salary

$97,240.00 - $118,185.60 Annually

Location

Woodland, CA

Job Type

Regular / Full Time

Job Number

2026-00142

Department

Sheriff-Coroner

Division

Detention

Opening Date

08/24/2026

Closing Date

9/6/2026 11:59 PM Pacific

Bargaining Unit

U

• Description
• Benefits
• Questions

DESCRIPTION

The County of Yolo is seeking to fill one (1) regular, full-time position in the class of Senior Administrative Services Analyst at the Yolo County Sheriffs Office.

The Position

The Yolo County Sheriff's Office is seeking an experienced Senior Administrative Services Analyst to oversee the County's correctional medical and behavioral health services contract. This position will monitor vendor performance, service delivery, staffing, data, and contract compliance to help ensure quality services are provided.

The ideal candidate will have experience in healthcare, behavioral health, correctional health, human services, or a related area and bring strong skills in contract administration, fiscal and data analysis, performance monitoring, and vendor accountability.

The successful candidate will be able to identify service or performance concerns, work with stakeholders to address deficiencies, and collaborate effectively with healthcare providers, contractors, custody staff, County departments, and leadership. While this is not a clinical position, the candidate must also be comfortable working professionally in a secure correctional environment.

Interested applicants should submit an online County of Yolo Employment Application and completed supplemental questionnaire by the closing date. Verification of education may be submitted at the time of filing or when requested by Human Resources.

For important and detailed information regarding the application and selection process for this recruitment, please see the APPLICATION AND SELECTION PROCESS section of this job announcement below.

Definition

Under general direction, performs very difficult and highly complex administrative and analytical duties that involve and/or emphasize the functional areas of: general and administrative support, fiscal and contract management, program analysis and compliance, and/or staff development and training; may supervise professional, technical, and clerical staff as an ancillary duty; and performs other related duties as required.

Distinguishing Characteristics

This is the advance level and supervisory classification in the Administrative Services Analyst series. Incumbents perform highly complex assignments and typically have broad responsibility for overseeing one or more administrative functions for an entire department. Incumbents typically oversee and administer segments of a departments operations, extensively develop and prepare a departmental budget, extensively oversee a large and complex program, independently administer a staff development and training program within a department, and/or perform other assignments that require an advanced level of knowledge and skill, as well as the use of highly independent judgment. Incumbents often work on specialized projects containing a high number of complex and difficult tasks and assignments. Due to the complex nature of the duties assigned to this class, positions at this level are typically found in large to medium size departments.

In addition to the preponderant advanced analytical role of positions in this class, an incumbent may be assigned to lead or supervise other professional, technical and clerical support staff as an ancillary responsibility of the position.

The duties of a Senior Administrative Services Analyst generally focus on one or more specialized functional area including general and administrative support, fiscal and contract management, program analysis and compliance, and/or staff development and training. Consequently, specialized recruitments may be held to attract applicants by functional area.

This class may be distinguished from the Administrative Services Analyst class because incumbents in the lower class provide journey level support usually within a division or segment of a department. Typically, the work of the Administrative Support Analyst has a narrow departmental impact compared to that of a Senior Administrative Services Analyst. Frequently, but not always, a department may have several Administrative Services Analysts performing similar work within a functional area. In contrast, a single position of Senior Administrative Services Analyst position is more appropriate when overall administration of the function is assigned.

ESSENTIAL FUNCTIONS

Assignments may include, but are not limited to, the duties listed below.

Typical duties related to general and administrative support functions:

• Gathers, compiles and analyzes data regarding complex department operations; reviews and analyzes organizational studies, policies, procedures, budgetary requirements, departmental personnel management practices, and other aspects of agency operations; prepares reports and makes recommendations on departmental policies, procedures, and operations.
• Reviews and analyzes complex legislation, state mandated regulations and procedures, and relevant court decisions to determine impact on departmental operations; makes recommendations for necessary actions.
• Handles highly specialized assignments with department-wide responsibilities such as acting as the departmental personnel or staff development officer, budget officer, or program administrative manager.
• Coordinates, monitors and directs the acquisition, allocation and use of equipment, supplies, telecommunication systems, office and facility space records storage and retrieval systems, and forms; conducts research and develops procedures to improve efficiency and cost-effectiveness; monitors expenditures.
• Represents the department in meetings with personnel from other departments and agencies; may lead and supervise other professional, technical and clerical staff.

Typical duties related to fiscal and contract management functions:

• Performs complex fiscal analyses; prepares recommendations regarding the status of various fund balance projections, fiscal transactions, and related financial activities for an assigned department; may direct and review the work of unit staff in performing fiscal analyses and preparing recommendations.
• Develops the most complex departmental budgets; may direct staff involved in the development of the budget or a portion of the budget, including the proper expenditure coding, document preparation, and other financial-related activities; monitors budgets for various units and projects.
• Assures fiscal accounting oversight, monitoring, management of contracts, grants, and other funding and expenditures sources.
• Prepares and writes requests for proposals, bids, quotes, and requests for information, contracts, reports, and correspondence.
• Oversees and participates in contract development, monitoring, interpretation, and resolution of contract disagreements.

Typical duties related to program analysis and compliance functions:

• Plans, identifies and analyzes complex program administration problems for a department and develops solutions; may direct staff providing program analysis and compliance duties.
• Reviews regulatory materials for program impact and possible review and revision of current systems and procedures.
• Coordinates multi-disciplinary groups for program systems review; develops program compliance procedures.
• Coordinates investigations related to civil rights issues in departmental programs and services, state hearings issues, and issues related to unethical and improper conduct; conducts and participates in training and education programs regarding such issues.

Typical duties related to staff development and training functions:

• Oversees and coordinates a departmental-wide staff development and training program; plans, coordinates, presents, and/or facilitates training, education, and staff development activities.
• Oversees and directs the preparation of training curricula and materials; assures that trainer and facilitators needs are met.
• Monitors training and assures their quality; develops training programs based on needs assessments; evaluates program effectiveness and resolves inadequacies.

MINIMUM QUALIFICATIONS

Any combination of the required experience and education listed below that provides the knowledge and abilities is acceptable. A typical way of gaining the knowledge and abilities is outlined below:

Education: Possession of a bachelors degree from an accredited college or university in business administration, public administration, accounting, finance, human resources, organizational development, social work, education, or a closely related field; and

Experience: One (1) year of experience as an Administrative Services Analyst in Yolo County; or three (3) years of professional journey level analytical, administrative, professional, managerial, or supervisor experience in any of the functional areas required by the position: general and administrative support, fiscal and contract management, program analysis and compliance, and/or staff development and training.

Substitution: Additional professional level experience in any of the functional areas noted above may be substituted for the required education on a year-for-year basis up to a maximum of two years.

License

Some positions in this classification may require incumbents to possess and maintain a valid California drivers license, Class C or higher, to carry out job related duties. Individuals who do not meet this requirement due to a physical or mental disability may request a reasonable accommodation.

Required for general and administrative support functions

Knowledge of: Advanced principles of public and business administration; agency organization and departmental relationships; departmental programs goals, requirements and operations; and community needs and resources; principles and practices of effective supervision and leadership.

Ability to: Handle highly difficult and sensitive issues and projects; analyze complex problems, select alternatives, determine consequences of proposed actions and implement recommendations in support of departmental objectives; understand, interpret, and apply complex laws, rules, and regulations as they relate to various areas of responsibility; collect, interpret and evaluate complex narrative and statistical data pertaining to fiscal and management matters; communicate effectively in writing in order to prepare a variety of complex reports, correspondence, and memoranda; establish and maintain effective a wide range of working relationships, including those with management and executive staff; provide leadership to task forces, committees, teams, and/or staff; supervises the work of subordinate support staff as assigned; analyze complex policies, procedures and programs and make effective recommendations; utilize computer hardware, software and peripherals to accomplish work objectives.

Required for fiscal and contract management functions

Knowledge of: Advanced methods and procedures of governmental budget preparation and control; professional accounting principles and practices; advanced statistical analysis methods; financial statement preparation; advance purchasing principles and practices; laws and regulations related to public contracting and purchasing.

Ability to: Perform complex budget, grant and contract analysis, preparation, and monitoring; analyze and make effective recommendations regarding financial and accounting procedures; read, understand, and interpret complex rules, regulations, and laws as they apply to purchasing and contracting.

Required for program analysis and compliance functions

Knowledge of: advanced principles, methods, and techniques of community organization and development, program planning and design, grant writing, program budget development, and program evaluation; advanced theories, principles, goals, and objectives of public social services; laws, rules, and regulations governing assigned social services areas.

Ability to: Apply complex social services planning principles and techniques to problems and issues; build coalitions among groups with differing needs and objectives; plan and evaluate social service programs.

Required for staff development and training function

Knowledge of: Advanced principles and practices of effective leadership; advanced principles and practices of training and staff development; effective communication, facilitation methods, and aids used for training programs and presentations.

Ability to: Develop departmental training goals, objectives, and plans; provide leadership over task forces, committees, teams and/or staff; speak effectively and convey ideas while facilitating group discussions and training sessions.

APPLICATION & SELECTION PROCESS

Application Process

It is highly recommended that you print this job bulletin for future reference.

Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the closing date. Application information must be current, concise, and related to the requirements in this job announcement. A resume should be included with your application; however, it will not substitute for the information requested on the application. In addition to a completed application and resume, applicants are required to submit a completed supplemental questionnaire and verification of education for this position. Incomplete applications will be disqualified.

Additional documents may be submitted to the Yolo County Human Resources Office in any one or more of the following ways:

• As an attachment to the online application
• By e-mail to Jobs@yolocounty.gov.

All required documents must be received by the Human Resources Office by the closing date. Postmarks will not be accepted. Human Resources is not responsible for the untimely delivery of materials sent via U.S./specialized mail, or County interoffice mail.

Selection Procedure

The following is a tentative schedule of events that will occur as part of the selection process. The selection process steps, and all listed dates, may change with or without notice.

• Screen for Minimum Qualifications

• Screen for Best Qualified

• Department Selection Interviews

• Reference Checks

• Conditional Job Offer, pending:

• Medical

• Confirmed Job Offer

• Estimated Start Date: To be determined

Verification of Education

Acceptable forms of educational documentation are official or unofficial transcripts that list the students name, institution name, field of study and date the degree was awarded.

For recent graduates who have not received proof of their degree yet, a letter from the registrars office stating that all requirements for graduation have been met and listing the field of study will be sufficient proof of graduation.

Please do not send originals; copies of the required documents are acceptable. Any submitted documents will not be returned.

All foreign transcripts or diplomas must be in English. If the institution does not provide these documents in English, the applicant will need to provide a translation which has been done by a professional agency. The County of Yolo will accept education as equivalent to U.S. accreditation from Institutions that are listed as members of the International Association of Universities. You may check for your school by visiting the IAU web site (http://www.iau-aiu.net/content/institutions).

Applicants who possess a degree or completed coursework that is not from an accredited college or university, must submit one of the following:

1. A written statement from a U.S. accredited university or college that states that the applicant is qualified for entrance to a program of graduate studies for which a degree in a related field is required.

2. An evaluation of the applicants degree and coursework equivalency by a private organization that provides foreign credential evaluation services. The evaluation must include a comparison of comparable U.S. courses for content, credit and grade.

Note: Foreign language documents must include a precise word-for-word English translation of all foreign language documents. It is the responsibility of each applicant to prove to the satisfaction of the County that the applicant meets the specific requirements listed on the job announcement for each specific examination. The following is a list of private organizations that provide foreign credential evaluation services. Fees range from $50 to $400 per document; processing times vary from 5-20 business days. For further information, please contact the organization(s). The County of Yolo does not endorse these business entities; this list has been developed for informational purposes only.

EDUCATIONAL RECORDS EVALUATION SERVICE

601 University Ave., Suite 127

Sacramento, CA 95825

(916) 921-0790

www.eres.com

FOREIGN EDUCATION DOCUMENT SERVICE

P.O. Box 151739

San Diego, CA 92175

(619) 265-5810

www.documentservice.org

CENTER FOR APPLIED RESEARCH, EVALUATION & EDUCATION, INC.

P.O. Box 18358 Anaheim, CA 92817

(714) 237-9272

www.iescaree.com

GLOBAL SERVICES ASSOCIATES, INC.

409 North Pacific Coast Highway, # 393

Redondo Beach, CA 90277

(310) 828-5709

www.globaleval.org

INTERNATIONAL EDUCATION RESEARCH FOUNDATION CREDENTIALS EVALUATION SERVICE

P.O. Box 3665

Culver City, CA 90231-3665

(310) 258-9451

www.ierf.org

Screening for Best Qualified

The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. Based upon responses to the supplemental questionnaire, the applicant's education, training, and experience will be evaluated to determine those applicants who are best qualified.

Contact Information

For questions about the position or about employment with the County, please contact Human Resources by e-mail at jobs@yolocounty.gov or by phone at (530) 666-8055.

Equal Employment Opportunity: It is the policy of the County of Yolo to provide equal employment opportunity for all qualified persons, regardless of sex, sexual orientation, race, color, ancestry, religious creed, national origin, physical disability (Including HIV and AIDS), mental disability, medical condition (cancer or genetic characteristics/information), age (40 or over), marital status, pregnancy, childbirth and related medical conditions, or any other classification protected by federal, state or local laws or ordinance. The County will comply with all of its obligations under State and Federal laws regarding the provision of reasonable accommodations to applicants. Reasonable testing arrangements may be made to accommodate applicants with disabilities or who are unable to attend a scheduled test due to religious reasons in accordance with the Fair Employment and Housing Act and the Americans with Disabilities Act. Please call the County of Yolo Human Resources Office at (530) 666-8055 at least five (5) business days prior to the scheduled test date to request accommodation. Documentation from a medical doctor, rehabilitation counselor, or other qualified professional will be required.

Yolo County, a place where YOU belong!

The average person spends one third of their life at work. Why not spend that time in an environment where you are seen for who you are, celebrated for the diversity you bring, and valued for your potential to contribute to an innovative and dynamic workforce? Yolo County is committed to creating and sustaining an inclusive and equitable workplace which supports and values our diverse community.

Come join us! This is where YOU belong.

RETIREMENT

Were you hired into a CalPERS or other public agency reciprocal system for the first time on or before January 1, 2013? If so, you most likely have "Classic" member status. Classic members of CalPERS (or CalPERS reciprocal) agencies who come to work for Yolo County will remain Classic members!

• "Classic" member CalPERS retirement formulas are:

Misc: 2.5% at 55

Safety: 3.0% at 55

Deputy Sheriff Safety: 3.0% at 50

• "New" member CalPERS retirement formulas (for employees hired into a CalPERS agency for the first time after January 1, 2013) are:

Misc: 2% @ 62

Safety: 2.7% @ 57

BENEFITS

The County of Yolo offers a generous benefits package including:

• Health, Dental, and Vision Insurance
• CalPERS Retirement
• Deferred Compensation Plans
• Flexible Spending Accounts
• Employee Assistance Program
• Vacation, Sick, and Administrative Leave
• Holidays & Floating Holidays
• Disability Plans
• Social Security & Medicare

Benefits for County positions are specific to the bargaining unit of the position. Review the job opportunity information to find the bargaining unit code or search the Countys Salary Resolution which identifies the bargaining unit for each County classification.

Once youve identified the bargaining unit, you can look up the MOU and benefits for a particular position by going to our Benefits by Bargaining Unit summary on the Labor Relations webpage.

01

Healthcare/Behavioral Health Experience Describe your experience working with or overseeing medical, behavioral health, correctional health, or other healthcare-related programs or services. Include your familiarity with healthcare terminology, standards of care, quality assurance, provider roles and scopes of practice, and evaluating whether services are being delivered as required.

02

Contract and Vendor Performance Describe your experience administering or monitoring a complex contract or vendor relationship, preferably involving healthcare, behavioral health, or other professional services. Include your role in monitoring staffing and service delivery, reviewing financial or performance data, identifying deficiencies, and holding the contractor accountable for corrective action.

03

Collaboration and Stakeholder Coordination Describe your experience coordinating a complex program or initiative involving multiple departments, agencies, contractors, or professional disciplines. What was your role, how did you address differing priorities or perspectives, and how did you ensure decisions, responsibilities, and follow-up actions were clearly communicated and completed?

Required Question

Employer County of Yolo

Address 625 Court Street, Room 101

Woodland, California, 95695

Phone (530) 666-8055

Website http://www.yolocounty.org