Senior Administrative Specialist

Now Hiring: Senior Administrative Specialist

Minnetonka, MN (100% Onsite) | Investment Banking

Join a growing, tight-knit investment banking firm where your versatility and initiative will make a real impact. We're looking for an Administrative Operations Specialist to support a variety of business functions-from marketing and recruiting to IT coordination and day-to-day operations.

If you're highly organized, proactive, and thrive in a dynamic, multi-functional role, we'd love to hear from you.

What You'll Do

• Coordinate IT-related projects and serve as liaison with outsourced helpdesk (cybersecurity, system updates, troubleshooting, onboarding/offboarding)
• Maintain CRM (HubSpot) and support marketing initiatives (newsletters, deal announcements, contact research)
• Assist with recruiting efforts (job postings, resume screening, interview coordination)
• Provide administrative support (calendar management, SOP development, meeting prep)
• Plan internal events and coordinate client gifting programs
• Manage vendor relationships and communications
• Act as backup receptionist as needed

What You Bring

• 5+ years of administrative or multi-functional experience
• Experience spanning admin, operations, marketing, or HR support
• Professional services background preferred
• High school diploma required (college degree not required)
• Familiarity with tools such as:
  • HubSpot (preferred), Monday.com
  • Microsoft Office 365, SharePoint, OneDrive
  • Adobe, DocuSign, Zoom
• Strong soft skills:
  • Self-starter with a proactive mindset
  • Adaptable and eager to learn
  • Highly organized with strong attention to detail

Compensation & Schedule

• Salary: $65,000 - $75,000
• Schedule: Monday-Friday, 8:00 AM - 5:00 PM
• Type: Direct Hire
• Location: Minnetonka

Benefits

• Medical, Dental, Vision insurance
• HSA
• 401(k) with 3% safe harbor contribution
• Long-term disability & life insurance
• PTO: 10 days starting
• 9.5 paid holidays

Perks & Culture

• Free, newly renovated on-site fitness center
• On-site cafeteria
• Company events (summer outing, fall outing, holiday party, bake-off, stock contest)
• Monthly company lunches + additional admin team lunches
• Strong, collaborative culture with engaging team activities

Ready to make an impact in a dynamic firm? Apply today or message us directly to learn more!

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.