Senior Analyst, Records Management

Summary

The Senior Analyst, Records Management will serve as the primary driver of VGLNG's records management (RM) program implementation across the organization. Reporting to the Manger, Records Management, this position bridges strategy and execution by working directly with business units to deploy standardized file plans, record repositories, ensure compliance, and build a culture of effective information governance. This is a hands-on role requiring technical expertise, stakeholder management skills, and the ability to thrive in a dynamic, growing organization.

This role offers direct impact on enterprise compliance and information governance while building trusted relationship across all organizational levels.

General Description Duties & Responsibilities

• Collaborate with business units to assess information needs, develop customized file plans, and deploy records management solutions that align with corporate policy and regulatory mandates.
• Serve as primary departmental liaison for records management guidance providing expert consultation on records classification, retention, retrieval and defensible disposition.
• Conduct compliance audits and assessments to evaluate adherence to established policies, identify gaps, and deliver actionable recommendations for remediation.
• Act as a liaison between business units and Legal, IT, and Regulatory teams to translate compliance and technical requirements into practical operational guidance.
• Gather and document business requirements for electronic document management systems (EDMS), including metadata structures, folder taxonomies, and retention workflows.
• Support ongoing maintenance and enhancement of the Records Management Policy, Retention Schedule, and related procedures to reflect evolving business needs and regulatory landscapes.
• Monitor and report on program performance metrics, including compliance rates, audit outcomes, and disposition activities, providing data-driven insights for strategic decision-making.
• Contribute to enterprise information governance initiatives, including privacy compliance legal hold management, and business continuity planning.

Qualifications

Required experience

• Minimum of 9 years of progressive records management experience with expertise in both electronic and physical records environments.
• At least 6 years of hands-on experience implementing records management programs, including file plan development, stakeholder training, and user adaption initiatives.
• Comprehensive knowledge of records management principles, legal and regulatory retention requirements, and information governance frameworks.
• Demonstrated ability to collaborate effectively with cross-functional teams, including Legal, IT, and Regulatory stakeholders, translating technical requirements into business solutions.
• Strong project management capabilities, including the ability to prioritize competing demands, manage multiple concurrent initiatives, and deliver results in dynamic environments.
• Superior written and verbal communication skills, with demonstrated experience in training delivery and executive level presentations.
• Self-directed work style with demonstrated resourcefulness, analytical problem-solving ability, and adaptability to evolving requirements.

Preferred Experience

• Experience working in the Oil and Gas, energy sector, or other highly regulated industries.
• Working knowledge of SharePoint functionality, including content types, metadata schemas, and retention policies.
• Familiarity with information governance frameworks and integration with privacy, data security, eDiscovery, and compliance functions.
• Understanding of data privacy regulations and their application to records retention.

Required Education

• Bachelor's degree in a related field (e.g., Information Management, Library Science, or Business Administration).

Licensing & Certifications

• Related certifications are plus: IGP, CRM, CIP, and PMP.

Skills

• Manage multiple concurrent priorities with time-sensitive deliverables.
• Balance strategic projects with operational support requests.
• Operate with autonomy while maintaining collaborative alignment.
• Translate strategy into action through hands-on implementation.