Senior Associate Athletics Director- Athletics Governance and Compliance

Senior Associate Athletics Director- Athletics Governance and Compliance 28312 

Description

 

The department of Athletics at West Virginia University is currently accepting applications for a Senior Associate Athletics Director for Governance and Compliance.

About the Opportunity

The Senior Associate Athletics Director will report directly to the Deputy Athletics Director/Senior Woman Administrator (Deputy AD/SWA); must also work closely with all others involved with carrying out the philosophy and objectives of the intercollegiate athletic program. This position will serve in a senior leadership capacity for the Department of Intercollegiate Athletics and create and implement operational policies and procedures, practices, and standards in consultation with the Deputy AD/SWA that ensure optimal efficiency within the department.  

We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:

• 37.5-hour work week 
• 13 paid holidays (staff holiday calendar)
• 24 annual leave (vacation) days per year or more based on years of service (employee leave)
• 18 sick days per year (for when you’re ill, for when you need time to care for sick family, for your own, or your family’s, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
• WVU offers a range of health insurance and other benefits
• 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ’s.
• Wellness programs

What You'll Do

• This position may have the potential for sport oversite. Duties would include oversight in the operation and conduct of the sport or unit.  Monitor work schedules, times sheets, leave requests and overtime; responsible for hiring, training and evaluations.   Communicate with the head coach on a continual basis regarding program development, budget, rules and scheduling issues.  Advise and assist the Director of Athletics on matters of personnel within program.  Attend select home and away competitions to observe the coaches and student-athletes to ensure compliance with various regulations.  Assist in game management duties to ensure quality, safety and enjoyment of university athletic events.  Function as the home game administrator.  
• Administer the operation and conduct of the Athletics Compliance unit and rules compliance program, assuring that the Department of Intercollegiate Athletics complies with all applicable rules and regulations of the NCAA, College Sports Commission (CSC), Big 12, and West Virginia University.      
• Direct the athletics compliance staff in the establishment of compliance strategies and design of monitoring systems to assure compliance with NCAA rules, regulations, guidelines and policies. Supervise assigned personnel within the unit.   Delegate and prioritize administrative and other responsibilities; monitor work schedules, times sheets, leave requests and overtime; responsible for hiring, training and evaluations. 
• Serve as the Department lead on student-athlete name, image, and likeness (NIL) and revenue sharing matters.  This includes educating and monitoring student-athletes, coaches, staff and constituents in applicable processes, rules, and regulations.  Serve as the primary liaison to monitoring systems contracted by the Department.  Coordinate with Gold and Blue Enterprises, and the WVU Trademark and Licensing office to ensure student-athlete compliance with WVU, CSC, NCAA and (if applicable) State of West Virginia rules and regulations.
• Provide oversight of the implementation and maintenance of systems for communication, organization, documentation and evaluation to establish accountability in all areas of compliance oversight. Provide oversight of procedures/processes and improving methods to assure institution or institutional representatives (coaches and staff) understand and follow NCAA regulations.    
• Oversee implementation and monitor computerized compliance system. Direct the compliance staff in the establishment of compliance strategies and design of monitoring systems to assure compliance with NCAA rules, regulations, guidelines and policies.  Monitoring systems include, but are not limited to, CARA (Countable Athletically Related Activities), complimentary admissions for student-athletes and coaching staff members, sideline passes, recruiting activity, student-athlete employment, and camps/clinics.        
• Direct investigation and reporting of all NCAA rules violations with the Big 12 Conference and/or NCAA. Requires in-depth knowledge of rules to process possible NCAA rules infractions and to write investigation findings, which includes the date and location of the violation, the identities of the student-athletes and coaching staff members, the means by which the institution became aware of the information, the reason the violation occurred, a list of corrective or punitive actions taken by the institution and the institution’s position.  
• Serve as advisor to senior leadership for the Department of Intercollegiate Athletics with oversight of NCAA and Conference governance issues. Direct the review and determination of institutional position for potential changes or additions to NCAA or Conference legislation. Duties include interaction and review with the Faculty Athletics Representative, Office of the President, Office of Legal Affairs, Athletic Council, Head Coaches and appropriate athletic staff.
• Develop procedures, systems and auditing practices to ensure rules compliance.  Coordinates self-studies of compliance within the athletic department.
• Administer the development and delivery of NCAA rules educational programs, seminars, workshops, and meetings, and other means of compliance updates for coaches, administrative staff, student-athletes and selected WVU personnel to ensure all involved are informed in a timely fashion regarding new rules, rule changes, interpretation of rules, etc. Duties include rules education programs, monthly newsletter, daily emails and game program features. Provide oversight of gambling education program.      
• Identify responsibilities of athletics staff for implementing and supervising compliance systems. Develop and perform responsibilities related to the athletic compliance operations documented by a general responsibility matrix.
• Compile and facilitate NCAA and conference waivers and appeals.  
• Communicate with departmental and university personnel regarding compliance issues; implements extensive rules education program that includes the development and delivery of NCAA rules educational programs, seminars, workshops, and meetings, and other means of compliance updates for coaches, administrative staff, and selected WVU personnel to ensure all involved are informed in a timely fashion regarding new rules, rule changes, interpretation of rules, etc.      
• Advise and assist the Vice President/Director of Athletics and President’s Office on matters relating to rules compliance and legislation.            
• Research rule interpretations for athletic department staff members, including researching questions regarding NCAA rules presented by coaching staff, athletic administrators, and personnel from other departments.            
• Serve on various departmental committees as requested.  Participate in various campus committees and state and regional professional organizations.
• Actively participate in game day duties for football and other athletic events. Attend select competitions and practices to observe the coaches, student-athletes, and game personnel to ensure compliance with various regulations.        
• Provide oversight of the High-Profile Student-Athlete Educational and Monitoring Program.  Assist in identifying student-athletes and implementing additional education and monitoring efforts including oversight of the Agent Policy.
• Administer rules education materials to all individuals identified as representatives of athletics interests (boosters).  Duties include ensuring that all identified individuals are receiving or are being referred to NCAA legislation annually.  
• Maintain professional growth and development through seminars, workshops, and professional affiliations; keep abreast of current information and changes in NCAA legislation.            
• Perform other job-related duties as assigned by the Vice President/Director of Athletics or designee.
• Maintain knowledge of and comply with all rules, regulations, policies, and guidelines of West Virginia University, the Big 12 Conference, CSC, and the NCAA; must adhere to NCAA Bylaw 11.1 Conduct of Athletic Personnel. Failure to adhere to these policies will result in appropriate disciplinary action including possible suspension and termination.  
• Represent the University on the highest professional level with dignity, integrity, and strength of character and will exhibit ethical behavior; must respect the rights and dignity of individuals with sensitivity to problems that may arise from racial and ethnical differences. 
• Demonstrate a cooperative attitude towards all sports within the intercollegiate athletic program.
• Possess the ability to adapt to any situation, make decisions and work independently; position must have the ability to build and maintain relationships with student-athletes, coaches, staff members and contractors; required to use creative abilities to develop new techniques and approaches in dealing with many issues controlled by this position; responsibilities of the position are ever-changing and require constant research and education.
• Manage sensitive and confidential information related to student-athletes, coaches and staff utilizing discretion and correct decisions. Failure to use proper discretion at required level could result in major and significant embarrassment to the University and/or have a significant impact on image, revenues, and eligibility of student-athletes.
• Manage professional and personal time to handle time sensitive-issues, tight deadlines, extended hours beyond the normal workday, weekend work, regular travel in-season and on-call availability.
   

 

Qualifications

 

• A Master’s degree is required, preferably in business, public administration, sports administration, or related field
• A minimum of six (6) years of experience in NCAA rules compliance at the Division I level is required.
• Any equivalent combination of related education and/or experience will be considered.
• All qualifications must be met by the time of employment.

Knowledge, Skills, & Abilities

• Maintain high standard of ethics and integrity related to intercollegiate athletics
• Demonstrated knowledge of Division I (FBS) intercollegiate athletics
• Demonstrated knowledge of NCAA and conference guidelines, policies, rules, and regulations with the ability to interpret, apply, enforce and explain such policies and rules
• Maintain knowledge of state and University policies and procedures
• Exhibit strong creative, organizational, and interpersonal skills
• Demonstrated ability in public speaking skills
• Demonstrated ability to function professionally under high stress and confrontational circumstances
• Demonstrated ability to independently plan and organize work; Proactive attitude towards work and assignments
• Demonstrated ability to maintain and develop personal contacts with outside groups, i.e. student-athletes, coaches, professional representatives, fans, media, donors, University community
• Demonstrated interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community
• Ability to stay abreast of information impacting the affected area
• Ability to maintain proper unit attendance and punctuality standards, work extended hours including nights and weekends (often with extensive walking and standing) when necessary
• Demonstrated ability to effectively lead and manage personnel
• Ability to make administrative/procedural decisions and judgments
• Ability to communicate effectively and comprehensively, both verbally and in writing
• Ability to function as a liaison for Athletics with several administrative departments within higher education and at the conference and national level
• Demonstrated ability to operate compliance software programs
• Demonstrated knowledge of financial aid and eligibility requirements of student-athletes 
• Demonstrated ability to prepare educational and monitoring plan for NCAA rules compliance
• Ability to participate in an investigation, including the preparation and submission of reports to the NCAA