Senior Associate/Planner, Meetings & Events

Overview:

Our Culture and Impact

Cvent is a leading meetings, events, and hospitality technology provider with more than 5,500+ employees and 30,000 customers worldwide, including 60% of the Fortune 500. Founded in 1999, Cvent delivers a comprehensive event marketing and management platform for marketers and event professionals and offers software solutions to hotels, special event venues and destinations to help them grow their group/MICE and corporate travel business. Our technology brings millions of people together at events around the world. In short, we're transforming the meetings and events industry through innovative technology that powers the human connection.

Cvent's strength lies in its people, fostering a culture where everyone is encouraged to think like entrepreneurs, taking risks and making decisions confidently. We value diverse perspectives and celebrate differences, working together with colleagues and clients to build strong connections.

AI at Cvent: Leading the Future

Are you ready to shape the future of work at the intersection of human expertise and AI innovation? At Cvent, we're committed to continuous learning and adaptation-AI isn't just a tool for us, it's part of our DNA. We're looking for candidates who are eager to evolve alongside technology. If you love to experiment boldly, share your discoveries, and help define best practices for AI-augmented work, you'll thrive here. Our team values professionals who thoughtfully integrate AI into their daily work, delivering exceptional results while relying on the human judgment and creativity that drive real innovation.

Throughout our interview process, you'll have the chance to demonstrate how you use AI to learn, iterate, and amplify your impact. If you're excited to be part of a team that's leading the way in AI-powered collaboration, we'd love to meet you.

Cvent's Meetings & Events team is seeking a Meeting & Event Senior Associate Planner to help plan Cvent's internal and external company events, customer conferences, and other meetings. The successful candidate for this position must have proven ability to manage a high volume of concurrent meetings and events projects and programs in a fast-paced environment, with a hospitality first approach and orientation to the work. Experience coordinating internal and external groups and possessing highly effective communication skills to build constructive and effective relationships in required.

In This Role, You Will:

What You Will Be Doing

• Plan and Execute Cvent Events Annually
• Coordinate and execute internal and external company events with oversight from Meetings & Events Leadership.
• Perform all event logistics including but not limited to event specifications, food and beverage, audio/visual, décor, room blocks and housing, creative elements, signage plans, etc.
• Leverage AI tools responsibly to streamline planning workflows, enhance event execution, and improve decision-making while applying sound judgment, accuracy, and compliance with company standards.
• Implement project work plans, staff timelines, milestone and goal setting, cross team coordination, deadlines met.
• Regularly facilitate alignment meetings across personnel supporting and/or contributing to event-related activities across the organization.
• Develop & maintain event and conference spend tracking while identifying opportunities for efficiencies and cost savings.
• Source for venues and vendor using RFP's, lead supplier selection, and maintaining vendor relationships post contract completion.
• Oversee event technology logistics including event and registration builds, attendee reporting, onsite staffing and tech management, and pre/post-event evaluations.
• Manage and support visa management processes and spend reconciliation.

Here's What You Need:

What You Need for this Position

• Bachelor's Degree.
• 3-5 years of current relevant meeting and event execution experience required.
• Experience with project management and cross team coordination skills across levels, geographies, and culture.
• Ability to work on multiple projects and events simultaneously.
• Excellent written and verbal communication skills.
• Self-motivated able to work alone and team player with 'roll up your sleeves' attitude and record of experience in high-intensity, evolving, team-based environments.
• Food & Beverage experience a must.
• Sourcing and supplier coordination experience a must.
• Experience with sponsorships / partnerships is a bonus.
• Experience planning tradeshows is helpful.
• Contract execution & negotiation skills a plus.
• A.I. knowledge and use a plus.
• Ability to recognize problems and to take appropriate actions toward solutions.
• High degree of computer literacy and proficient in Microsoft Office suite.
• Proven aptitude for quick creative thinking with acute attention to detail within demanding deadlines.
• Experience with Cvent Event Management, Cvent Virtual and Sourcing Solutions, MS Office Suite (Word, Excel, PPT), Zoom, Slack, Workday, Concur and Salesforce a plus.