Every day, our team members do amazing things in pursuit of our shared purpose to build trust with our clients, partners, subcontractors, and teammates. No matter your background, education, or career path, if you share our vision to create extraordinary experiences, you belong at HITT.
Senior Associate, Project Accounting
Job Description:
The Senior Associate of Project Accounting has a comprehensive level of understanding regarding commercial construction cost accounting. This individual is responsible for project finances that are more complex and larger in size. The Senior Associate will be responsible for mentoring and training associates and new Senior Associates. This is an advisory role due to their broad knowledge base.
Responsibilities
CONSTRUCTION COST ACCOUNTING SUBJECT MATTER EXPERT
Trouble-shooter - Detailed knowledge of JDE processes
Capacity to manage large complex projects
Perform all Project Accounting responsibilities (high level)
JDE / DATA PROCESSING
Accounts Receivable
Job Billings - Review for compliance and generate AIA and HITT specific invoices
Cash Receipts/Posting - record payments received by clients
Collection follow up for invoices past payment terms
Maintain 3rd party billing portals
Process Minor AR write-offs (Signature approval needed from Manager prior to issuance)
Accounts Payable
Execute subcontracts
Enter Subcontractor Invoices for approval in JDE
Review and cost code Supplier invoices for approval in Docusphere
Generate Subcontractor Waivers
Prepare weekly batches for Subcontractor check run
Submit subcontractor and supplier NSPRs when requested by Operations
Initiate Void Check requests as needed
Validate SharePoint Void Check Request forms and Void AP Supplier Invoice forms (PA initiates, SPA verifies)
Process Subcontractor Check Run (currently managers process the run, future state to include all senior associates on the rotating schedule)
Process Client and/or Subcontractor refunds (signature approval needed from Manager prior to issuance)
Budget SOV Management
Maintain job cost records
Active budget monitoring - track financial performance against the budget
Enter budget revisions as necessary
PROJECT MANAGEMENT SUPPORT
Run weekly PM accounting meetings
Provide JDE training, testing and support for Ops team
General conditions review - analysis on labor overages, remaining budget
Cost trend analysis
Provide Marketing inquiries
Provide accurate and timely financial information using the following reports
SCCA
Fee Analysis
Job Profit Summary
Profit Reporting
AR Aging
AP Aging
Unidentified Costs (UICs)
PRS Metrics (Days to Collect A/R; Days to Close Jobs)
Assist HITT Project Management in tracking all costs associated with complex GMP Projects
Provide month end comments for open A/R, underbilling's and unidentified costs
Oversee risk management for each project, specifically regarding subcontractors, lien waiver documentation, joint check agreements, subcontractor bonding and proper insurance requirements to mitigate risks, exposure, etc
Assist Operations with strategic planning/forecasting of project financials
Provide training and assistance to support improved understanding of the financial data
COMPLIANCE
New Project Setup
Review supporting documents for validity
Owner Agreement - written authorization from client
Original Budget entered as submitted to the client