Job Summary:
The Senior Benefits Analyst is responsible for the administration, analysis, compliance, communication, and continuous improvement of the organization's health and welfare, retirement, wellness, and leave of absence programs. This role serves as a subject matter expert, ensuring benefit plans are administered accurately, remain compliant with federal and state regulations, and support the organization's talent and business objectives.
The Senior Benefits Analyst partners closely with HR, Payroll, Finance, vendors, and employees while leading complex benefits initiatives and projects.
Job Description:
Essential Duties and Responsibilities
Benefits Administration
- Administer medical, dental, vision, life insurance, disability, HSA, FSA, voluntary benefits, and wellness programs.
- Ensure accurate enrollment, eligibility, termination, and life event processing.
- Coordinate and support annual Open Enrollment planning, testing, communications, and implementation.
- Monitor benefit plan operations and identify opportunities for process improvement.
Retirement Plan Administration
- Manage administration of 401(k), employer match, profit-sharing, and other retirement programs.
- Coordinate annual nondiscrimination testing, audits, Form 5500 reporting, and compliance activities.
- Partner with recordkeepers, trustees, auditors, and legal counsel as needed.
- Review contribution remittances and ensure compliance with plan documents and regulatory requirements.
- Support corrections related to plan operational issues, including QNEC and employer contribution adjustments when necessary.
Compliance and Regulatory Oversight
- Maintain compliance with ERISA, ACA, HIPAA, COBRA, FMLA, Section 125, Medicare Part D, and other applicable regulations.
- Prepare and distribute required annual notices and plan communications.
- Support internal and external audits and ensure timely resolution of findings.
- Monitor legislative and regulatory developments and recommend required plan changes.
Vendor Management
- Serve as primary point of contact for benefit vendors and consultants.
- Monitor vendor performance and service level agreements.
- Investigate and resolve escalated employee and vendor issues.
- Participate in vendor implementations, renewals, and RFP processes.
Data Analytics and Reporting
- Analyze benefit utilization, enrollment, participation, and cost trends.
- Prepare reports and presentations for HR leadership and executive stakeholders.
- Reconcile carrier invoices and identify discrepancies.
- Develop and maintain metrics to evaluate program effectiveness and financial performance.
Employee Support and Communications
- Provide guidance on complex benefits and retirement plan questions.
- Create employee communications, educational materials, and training resources.
- Support employee engagement and benefits education initiatives throughout the year.
Project Management
- Lead benefits-related implementations, acquisitions, integrations, and system enhancements.
- Partner with HRIS, Payroll, Finance, and external vendors on testing and system configuration.
- Document business requirements and process improvements.
- Manage multiple priorities while ensuring high levels of accuracy and compliance.
Job Requirements:
Education:
Bachelor’s degree in Human Resources, Finance, Business, or a related field.
Experience:
- 5-8+ years of progressive benefits administration experience.
- Strong experience managing both health and welfare and retirement plans.
- Experience supporting self-funded plans preferred.
- Experience with annual audits, compliance reporting, and vendor management.
- Experience using human capital management (HCM) or HRIS platforms to support benefits administration required; Dayforce experience strongly preferred.
Skills:
- Knowledge of employee benefit plan administration and applicable regulations.
- Strong analytical and problem-solving skills.
- Advanced Excel skills and reporting capabilities.
- Ability to manage multiple priorities while maintaining attention to detail.
- Excellent verbal and written communication skills.
- Strong customer service orientation and employee advocacy mindset.
Certifications/Licenses:
Not required.
Preferred Qualifications:
- CEBS
- SHRM-CP/SHRM-SCP
- PHR/SPHR
Physical and Mental Requirements
- Ability to sit for extended periods.
- Ability to perform work requiring prolonged keyboard and computer use.
- Visual acuity, including close and peripheral vision and the ability to adjust visual focus.
- Manual dexterity and coordination necessary to operate standard office equipment, including a computer, telephone, copier, and calculator.
- Ability to communicate information effectively by telephone, computer, and other standard communication methods.
- Ability to maintain moderate to intense concentration when performing complex analytical work.
- Ability to bend, stoop, twist, kneel, crouch, crawl, and/or stretch from seated or standing positions as required.
- Ability to lift and/or move up to 25 pounds.
- Ability to travel as needed to support business requirements.
Work Environment
- This position may work in a remote, hybrid, or onsite environment based on business requirements and WellBe’s applicable work arrangement.
- Typical work environments include an office setting with a moderate noise level.
- Minimal travel may be required.
- This position does not have supervisory responsibilities.
Sponsorship Statement
WellBe does not offer employment-based visa sponsorship for this position. Applicants must be legally authorized to work in the United States without the need for employer sponsorship now or in the future.
Pay Transparency Statement
Compensation for this position will be disclosed in accordance with applicable state and local pay transparency laws.
Drug Screening Requirement:
As a condition of employment, WellBe Senior Medical requires all candidates to successfully complete a pre-employment drug screening. Ongoing employment may also be contingent upon compliance with the company’s Drug-Free Workplace Policy, which includes random, post-accident, and reasonable suspicion drug testing. The company reserves the right to test for substances that may impair an employee’s ability to safely and effectively perform their job duties.
Background Check Statement
Employment is contingent upon successful completion of a background check, as permitted by law. As a healthcare organization, WellBe conducts monthly FACIS (Fraud and Abuse Control Information System) checks on all employees. Continued employment is contingent upon satisfactory results of these checks, in accordance with applicable laws and regulations.
Equal Employment Opportunity (EEO) Statement
WellBe is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected status.
Americans with Disabilities Act
WellBe Senior Medical is committed to complying with the Americans with Disabilities Act (ADA) and applicable state and local laws. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the job. If you require an accommodation during the application, interview or employment process, please contact Human Resources at
HRPeopleLine@wellbe.com
At-Will Employment Statement
Employment with WellBe is at-will unless otherwise specified by contract. This job description does not constitute an employment contract.
Disclaimer
This job description is intended to describe the general nature and level of work performed. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required. Management reserves the right to modify, add, or remove duties as necessary.