Senior Bookkeeper / Accounting Associate

Job Title: Senior Bookkeeper / Accounting Associate

Location: Ventura, CA

Employment Type: Full-Time

Pay: $30/hour

Job Summary

Seeking a detail-oriented Senior Bookkeeper / Accounting Associate to manage daily accounting operations and support financial reporting, payroll, compliance, and audit preparation for a nonprofit organization. This position works closely with leadership and the Finance & Operations team to maintain accurate financial records and ensure proper accounting procedures.

Key Responsibilities

• Manage accounts payable, accounts receivable, deposits, journal entries, and bank reconciliations.
• Track and record revenue across multiple funds.
• Maintain prepaid expenses, deferred revenue, payroll accounts, and other financial records.
• Maintain and update the chart of accounts.
• Process payroll for salaried, hourly, seasonal, union employees, and contractors.
• Manage timekeeping and verify employee hours.
• Calculate and submit union dues, benefit payments, pension, health contributions, and agent fees.
• Prepare monthly financial statements and reports for leadership and the Board.
• Reconcile concession sales, petty cash, inventory, and other accounts.
• Prepare workers' compensation reports and assist with audits.
• Coordinate with outside CPAs and auditors for annual financial audits.
• Prepare audit schedules, documentation, and annual 1099 reporting.
• Handle required business licenses and regulatory filings.
• Manage insurance policies, renewals, and claims.
• Maintain vendor financial records and serve as a financial contact for vendors.
• Maintain internal controls and financial procedures.
• Track equipment, inventory, and service contracts.
• Support payroll-related HR compliance.

Requirements

• Bachelor's degree in Accounting or a related field preferred.
• 3–5 years of progressive accounting experience.
• Nonprofit multi-fund accounting experience required.
• Knowledge of GAAP and nonprofit accounting/IRS regulations.
• Experience supporting financial audits.
• Strong experience with QuickBooks Desktop and Excel.
• Payroll experience, including union payroll, preferred.
• Strong organizational and communication skills.
• Detail-oriented with excellent follow-through.
• Ability to work independently and as part of a team.

Work Details

• Full-time position in Ventura, CA.
• Primarily office-based accounting and administrative work.
• Works closely with executive leadership, finance staff, and outside accounting professionals.
• Requires accuracy, confidentiality, organization, and attention to detail.

Additional Info

This position offers an opportunity to support the financial operations of an established nonprofit organization. The Finance & Operations Director will provide training and support.