Senior Bookkeeper / Accounting Coordinator

Olson Defendorf Custom Homes (OD Custom Homes)

Senior Bookkeeper / Accounting Coordinator

Location: Austin, TX (100% On-site)

Schedule: Part-time to start, with the potential to grow into full-time

Pay: $35 to $45 per hour, based on experience

Own the Numbers. Stay Ahead. Keep the Business Moving.

Olson Defendorf Custom Homes is a boutique luxury custom home builder in Austin. We build true one-of-a-kind custom homes for discerning clients, and we're known for a laid-back, collaborative culture where people enjoy working together and take pride in doing things well.

We're looking for an experienced Senior Bookkeeper / Accounting Coordinator to take ownership of the day-to-day financial administration of the business and help keep our accounting operation organized, responsive, and ahead of the curve.

This is not a CFO or financial strategy position. It is also not a role for someone who simply waits for transactions to be handed to them.

We need someone who can keep the books accurate, make sure vendors and trade partners are paid on time, stay ahead of invoices and reconciliations, prepare useful reports, respond quickly to financial questions, and take everyday accounting issues off the owner's plate.

Most importantly, we're looking for someone with a positive attitude and a proactive mindset. If you see something that needs attention, we want you to handle it, ask the right questions, or bring us a solution rather than waiting to be told exactly what to do.

Key responsibilities:

• Manage day-to-day bookkeeping and accounting administration
• Receive, review, enter, code, and track vendor and subcontractor invoices
• Manage accounts payable and help ensure vendors and trade partners are paid accurately and on time
• Reconcile bank accounts, credit cards, and other financial accounts
• Process and track checks, credit card transactions, payments, and other financial activity
• Prepare recurring accounting and financial reports for leadership
• Assist with construction draws and project-related financial documentation
• Maintain accurate and organized accounting records across multiple custom home projects
• Respond promptly to accounting-related emails, payment questions, and requests from vendors, subcontractors, clients, and the internal team
• Work within accounting, project management, and digital bill-processing systems to keep financial workflows moving
• Identify missing information, discrepancies, overdue items, or potential problems before they become bigger issues
• Suggest better reports, processes, or systems when you see opportunities to improve how we operate
• Take ownership of assigned responsibilities and follow them through to completion without constant supervision

Qualifications:

• Previous bookkeeping or accounting experience
• Strong understanding of accounts payable, reconciliations, transaction entry, and general bookkeeping practices
• Experience in construction, custom home building, remodeling, real estate, or another project-based business is a strong plus
• Comfortable working with accounting software, spreadsheets, and digital workflow systems
• Highly organized and detail-oriented, with the ability to manage multiple priorities at once
• Strong written and verbal communication skills
• Responsive and dependable, especially when vendors or team members are waiting on financial information
• Proactive and resourceful. You naturally look one or two steps ahead rather than waiting for detailed instructions
• Comfortable bringing ideas, reports, processes, or systems from previous roles and suggesting ways we can improve
• Positive, collaborative attitude and comfortable working as part of a small, close-knit team
• Able and willing to work 100% on-site in our Austin office. This is not a remote or hybrid position.

Pay and benefits:

• Pay: $35 to $45 per hour, based on experience
• Part-time to start, with the potential to grow into a full-time position
• Compensation flexibility for an exceptional candidate who brings strong construction accounting experience and can take substantial ownership of the function
• Stable, long-term opportunity with a growing luxury custom home builder
• Direct access to company leadership and the ability to make an immediate impact on how the business operates
• Supportive, collaborative, non-corporate team environment

Why Olson Defendorf Custom Homes

You won't be buried inside a large accounting department here.

You'll be the person the team relies on to make sure the financial side of the business stays accurate, organized, responsive, and moving forward. Your work will directly affect our relationships with subcontractors, vendors, clients, and the rest of the team.

We value people who take ownership, communicate clearly, bring a good attitude to work, and look for ways to make things better. We don't want someone who needs every step mapped out before they can move forward. We want someone who can understand the goal, take initiative, and come back with the job done.

If you like being trusted to handle your responsibilities, enjoy bringing order to a busy operation, and would rather solve a problem than wait for someone to tell you exactly what to do, you'll fit in well here.

Olson Defendorf Custom Homes is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, genetic information, military status, or any other protected characteristic under federal, state, or local law.