Senior Bookkeeper
We are seeking a highly organized and detail-oriented Senior Bookkeeper to join our team. The ideal candidate is a hands-on professional with strong accounting knowledge, excellent follow-through, and the ability to manage multiple priorities in a fast-paced environment. This individual will play a critical role in the day-to-day financial operations of the company, ensuring accuracy, timeliness, and compliance while working closely with management and our external accounting partners.
This is a "roll up your sleeves" opportunity for someone who enjoys taking ownership of accounting processes and contributing to the overall success of the organization.
Responsibilities
Accounting & Bookkeeping
- Manage all day-to-day bookkeeping functions.
- Maintain the general ledger and ensure accurate financial records.
- Process and reconcile all bank accounts and credit card accounts.
- Prepare account reconciliations and supporting schedules.
- Record journal entries and maintain month-end workpapers.
- Assist with monthly and year-end close processes in coordination with outside accounting oversight.
- Ensure compliance with accounting policies and procedures.
Accounts Payable & Accounts Receivable
- Manage full-cycle Accounts Payable and Accounts Receivable functions.
- Process vendor invoices and payments.
- Generate customer invoices and monitor collections.
- Maintain aging reports and follow up on outstanding balances.
- Post daily cash receipts and deposits.
Payroll & Commission Administration
- Process payroll accurately and timely for all employees.
- Review payroll reports, deductions, taxes, benefits, and garnishments.
- Coordinate payroll tax filings and compliance with payroll providers.
- Calculate and process monthly commission reports and payouts.
- Reconcile payroll accounts and prepare payroll accrual entries.
Month-End Financial Close
- Perform monthly account reconciliations and general ledger analysis.
- Prepare balance sheet schedules and supporting documentation.
- Assist with financial reporting packages for management.
- Work closely with external accountants to ensure timely and accurate monthly financial close.
- Support annual audit and tax preparation requirements.
Reporting & Financial Support
- Prepare weekly and monthly financial reports for management.
- Assist with cash flow monitoring and budgeting activities.
- Analyze financial data and identify discrepancies or trends.
- Support process improvements and accounting system enhancements.
HR & Compliance Support
- Coordinate with HR on payroll-related matters, benefits administration, workers' compensation, unemployment, 401(k), and related programs.
- Maintain confidentiality of employee and financial information.
- Assist with regulatory compliance and documentation requests.
Qualifications
- 5+ years of progressive bookkeeping or accounting experience.
- Experience managing full-cycle Accounts Payable, Accounts Receivable, payroll, and bank reconciliations.
- Strong experience processing payroll and commission calculations.
- Experience performing monthly close activities and account reconciliations.
- Knowledge of GAAP and accounting best practices.
- Advanced proficiency in QuickBooks Online and Microsoft Excel.
- Experience working with outside accountants, auditors, or CPA firms.
- Exceptional attention to detail and organizational skills.
- Strong analytical and problem-solving abilities.
- Ability to prioritize multiple deadlines and work independently.
- Excellent written and verbal communication skills.
- Professional, dependable, and team-oriented attitude.
Preferred Qualifications
- Associate's or Bachelor's degree in Accounting, Finance, or related field.
- Experience in a sales or service-based organization.
- Experience with payroll systems and commission-based compensation structures.
- Full-charge bookkeeping experience strongly preferred.
Position Type: Full-Time
Location: Melville, NY - Onsite
Reports To: Chief Operating Officer
Opportunity: Growth potential within a stable and expanding organization.
This role is ideal for a seasoned bookkeeping professional who can independently manage the company's day-to-day accounting operations while partnering with external accounting professionals to ensure accurate monthly financial reporting.
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