Reporting to the Associate Director of Finance, this position requires finance/budgeting, analytical, communication, and organizational skills to assist with the Division's annual budget development process and manage budget of the Division with focused oversight infiscal matters and operations for assigned departments within Development and Alumni Relations. This position requires an ability to work with a high level of independence and confidentiality, as well as having sensitivity to deadlines, and must remain knowledgeable of UGA and UGA Foundation policies and procedures related to fiduciary responsibilities of, and expectations for, the Division.
Knowledge, Skills, Abilities and/or Competencies - Self-starter, takes initiative, and can work independently as well as in a team environmentExemplary communications skills (both written and verbal); Active listeningDetail oriented, excellent memory for details, and critical thinking skillsAbility to prioritize, work with, and complete multiple tasks simultaneously under deadlinesProficiency using Microsoft Office software, for instance MS Word and ExcelDemonstrates a commitment to outstanding customer service; Must work well in dealing with a variety of personality typesCommunicates and employs interpersonal actions that model high standards of professional, responsible, accountable, and ethical conductAdditional Division Expectations:Through open, honest, and respectful communication, all staff, supervisors, and colleagues of the Division of Development & Alumni Relations are expected to interact with fairness, compassion, and decency. All employees will be held accountable to meet the expectations of promoting a stable, productive, and healthy work environment.Adherence to CASE standards and commonly accepted industry standards relating to fundraising reporting are expected of all fundraisers. All fundraisers will be held accountable to meet this expectation.
Duties/Responsibilities - Budget Development and ManagementAssist with the Division's annual budget development process and manage budget of the Division with focused oversight in fiscal matters and operations for assigned departments. This includes financial consulting with Executive Directors and the Finance Associate Director.Regularly lead strategic budget discussions and updates with the Finance Associate Director and each assigned Executive Director in the Division. Assist in facilitating strategic planning within departments and represent the priorities to the Division's central budget office.Oversight of accounting, reporting, and financial monitoring of assigned departments and serve as the liaison for departments to Development & Alumni Relations (DAR) central finance office as well as to UGA central operating offices and UGA Foundation expenditure control office.Independent responsibility for financial health of assigned departments with oversight from the Finance Associate Director.In collaboration with assigned departments, recommend and submit budget modifications to the original budget to the Finance Associate Director.Independent responsibility for the tracking and clearing of required accounting entries for assigned departments, including tracking and clearing payables and open encumbrances.Independent responsibility for managing the restricted account activity of assigned departments and ensuring all information is uploaded and correct into appropriate financial systems.Manage the year end process for assigned departments and provide guidance and strategy to effectively manage and use the financial resources of the departments.
Duties/Responsibilities - Reporting and AnalysisCreate efficient and timely budget reporting to the Finance Associate Director, Senior Director,AVPand Executive Directors of assigned departments to ensure informed and strategic decision making. Includes identification and analysis of data from the budget cube, Financial and Budget Management systems, and other sources of data to identify trends, make projections and create reports.Supervises and approves all financial transactions for the assigned departments.Works collaboratively with departments and serves as a resource to help identify and resolve complex problems encountered in UGA's financial and data-based systems.
Duties/Responsibilities - Contracts ManagementOversee and manage contracts for assigned departments in Division. Includes providing guidance and direction to assigned departments in the preparation of required documentation and process for executing contracts. Includes understanding the terms allowed by UGA or UGAF legal and procurement and establishing contacts in those units to facilitate the process. Helping the department with communicating and negotiating with the vendor. Track all contracts for assigned departments regarding execution, payments, and renewals. Proactively initiate renewals to allow sufficient time to execute the contract with UGA Procurement or UGAF Expenditure Control.Lead regular training and refresher sessions with assigned departments regarding contracts.
Duties/Responsibilities - Operations ManagementWorks collaboratively with assigned departments on day-to-day budget tracking and operations procedures and serves as a resource to help identify and resolve complex problems encountered in UGA's financial and data-based systems.Provide training, leading and mentoring to Departmental administrative staff for new hires and existing staff.Provide oversight and lead strategy for efficient operating and financial processes of assigned departments.Provides consultation and open-door customer service to all DAR employees regarding budget and operations topics.
Duties/Responsibilities - Professional Development and EngagementAttend Training and Development classes to improve skills and keep abreast of new and changing policies and procedures related to accounting, budgets and other University Policies and Procedures.Attend meetings as needed.