Senior Business Administrator

Overview

We are seeking a highly motivated, detail-oriented Senior Business Administrator to support the Product Management & Data Science organization within M365 Cores IC3 organization. As a trusted partner and point of coordination, you will blend proactive planning with responsive support to keep operations running smoothly. This role encompasses team support, calendar management, budget tracking, space management, and overall business operations. Your presence onsite will be key to maintaining a vibrant, inclusive team culture and ensuring seamless operational support. The ideal candidate thrives in a fast-paced environment, demonstrates sound judgment, and brings enthusiasm for helping others, streamlining processes, and enabling strategic priorities.

Microsoft's mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.

Responsibilities

Team Experience and Onsite Support

• Coordinate onboarding for new employees, vendors, and interns (e.g., equipment orders, workstation setup, distribution lists, security groups) and serve as primary contact for questions.
• Provide in-person assistance for team experience activities, workspace logistics, and supply management.
• Partner with managers and space planners to maintain accurate space assignments and utilization data, for space planning and move logistics as necessary.
• Track and process discretionary budgets and expense reports in compliance with Microsoft policy.
• Coordinate meeting logistics, including room bookings, virtual setup, and catering.
• Plan and execute team events, including itineraries, communications, and post-event follow-up.

Leader Support

• Provide strategic calendar and time planning support for org leader and align calendar to their preferences and style.
• Arrange travel as needed for org leader, ensuring compliance with policies and documentation requirements.
• Manage expenses and expense reports for org leader in compliance with Microsoft policy.

Business Operations Support

• Collaborate with the IC3 Business Management Office to drive organizational effectiveness.
• Support rhythm-of-business activities by scheduling and meeting logistics aligned with the team's business cadence.
• Create purchase orders (POs) and track non-people spend to ensure accurate financial reporting and compliance with Microsoft policies.
• Support headcount reporting and onboarding/offboarding processes, including staff movement, transfers, and transactions in relevant tools (Employee Central, The Oracle, etc.).
• Partner with Global Talent Acquisition and hiring managers to ensure smooth recruitment and onboarding.
• Foster an inclusive team culture, contribute to team morale, and participate in the Business Support community.

Qualifications

Required Qualifications:

• 2+ years administrative, business support, and/or customer service experience.

Preferred Qualifications:

• 3+ years administrative, business support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and basic administration work.
• Associates/Bachelors Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience.
• 1+ year(s) experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).

Business Support ATR-C - The typical base pay range for this role across the U.S. is USD $25.82 - $45.05 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $36.73 - $52.55 per hour.

Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here:

https://careers.microsoft.com/us/en/us-corporate-pay

This position will be open for a minimum of 5 days, with applications accepted on an ongoing basis until the position is filled.

Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance with religious accommodations and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations.