Major/Essential Functions
Responsible for overall operation of the 2nd floor faculty suite. Senior Business Assistant to 10 full-time faculty members and several adjunct faculty members. Collaborate with the 3rd Floor Senior Business Assistant to help the Personnel Committee. Collaborate to post advertisements in multiple sources. Collaborate to make all schedule arrangements, including, but not limited to, hotel reservations, dinner reservations, lunch orders, extensive and continuous coordination with the candidate, the personnel committee, the faculty, the student leaders, the Dean’s assistant, the Provost’s assistant (as necessary), and IT Department. Collaborate with lunch setup for the candidates’ presentations. Upload Pcard receipts and prepare and submit food forms. Available to provide assistance to leaders of specialty centers. Some duties include creation and maintenance of confidential files, schedule entrance and exit interviews between students and Directors, review transcripts to ensure grade and course requirements have been met.
Enter test/quiz questions on Raider Campus. Pull essay answers individually from students’ exams to prepare for anonymous grading, then enter the grades on Raider Campus. Pull LP assignments from Raider Campus. Proofread and edit journal articles from faculty on the 2nd floor and other areas as needed. Available to perform edits to update and revise book(s) written by faculty member(s). Proofread and edit books and/or book chapters written by faculty members. Proofread and format exams, administer and check-in exams; complete scantron test keys, weight sheets, and assist with spreadsheets for grades and grade rolls.
Provide general administrative support by typing, copying, scanning, sorting mail, creating seating charts and maintaining attendance records. Proofread and format letters and class materials. Inventory, order, and maintain supplies for the 2nd floor and copiers. Troubleshoot copier and computer problems and request service as needed. Assist other departments with special projects as requested. Coordinate calendars, set appointments, make room reservations, maintain and manage records and receipts from use of Pcard. Assist during receptionist's absence in administration and provide frequent assistance with faculty requests during 3rd floor senior business assistant's absence. Ability to multi-task, be extremely dependable, trustworthy, organized, accurate and detail-oriented. Ability to work with many different personality types.
Grant Funded?
No
Pay Basis
Hourly
Schedule Details
8:00 a.m. to 5:00 p.m. Monday through Friday
Work Location
Lubbock
Preferred Qualifications
Proficient with Microsoft Outlook, Word, Excel, PowerPoint, Publisher, and Access. Working knowledge of Word Perfect and Adobe Acrobat.
Be professional, dependable, organized, administratively adept, able to multi-task, communicate effectively and be customer-service oriented. Be able to develop positive working relationships. Be dependable and on time to work. Be flexible and adaptable to changes. Keep information confidential.
Department
School of Law
Required Attachments
Cover Letter, Resume / CV
Job Type
Full Time
Shift
Day
Required Qualifications
A minimum of a high school diploma or the equivalent. Three years progressively responsible clerical experience. Additional education and/or related experience to equal three years may substitute on a year for year basis.
Does this position work in a research laboratory?
No
About the Department and/or College
The School of Law has approximately 450 students and 41 full-time faculty members. The School of Law is an integral part of the University and offers a robust curriculum including nine clinics and ten dual-degree programs. The School of Law has a strong student-centered focus and is committed to a practical education designed to produce skilled, knowledgeable graduates.
Safety Information
Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.
Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan.
EEO Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.
About the University
Founded in 1923, Texas Tech University began with a mission to serve the needs of West Texas, but its impact has always reached far beyond. Today, Texas Tech, located in Lubbock (pop. 300,000+), is home to a vibrant community of more than 42,000 students.Texas Tech's 1,800-acre campus showcases Spanish Renaissance architecture and is home to one of the country's largest public art collections. Its 13 colleges include a prestigious School of Law and a distinguished School of Veterinary Medicine. These programs equip students with the skills and knowledge needed to excel in their respective fields. Built on the values of West Texas — hard work, grit and authenticity — the university graduates students who are deeply engaged in service to their communities and well-positioned to succeed in the world. Texas Tech is committed to achieving research and scholarly accomplishments that compare favorably to the member institutions of the Association of American Universities (AAU). For more than 100 years, Texas Tech has been a premier destination for those seeking a world-class education and a unique, personalized experience as a member of the Red Raider family.
Job Family
Organizational Administration
Job Sub Family
Administrative Operations
Hourly Pay Range
$17.69 - $22.98 - $28.32