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Senior Business Assistant

Texas Tech University

Lubbock, TX

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JOB DETAILS
SALARY
$17.69–$22.98 Per Hour
SKILLS
Accounting, Administrative Skills, Budgeting, Calendar Management, Card Processing, Communication Skills, Conference Management, Copying Machines, Customer Support/Service, Data Entry, Detail Oriented, Documentation, Equipment Maintenance/Repair, IBM Cognos, Mail Processing, Microsoft Excel, Onboarding, Organizational Skills, Photocopy, Plan Meetings, Presentation/Verbal Skills, Purchase Orders, Purchasing/Procurement, Reconciliation, Regulations, Safety Compliance, Safety/Work Safety, Vendor/Supplier Selection, Writing Skills
LOCATION
Lubbock, TX
POSTED
4 days ago

Major/Essential Functions

  • Serves as the receptionist for the CECE department and handles various inquiries and requests, which include welcoming guests, clients, candidates, and other visitors in a professional and friendly manner, determining the purpose of their visit, and directing them to the appropriate person or department.
  • Serve as purchasing lead for departmental purchases which includes identifying vendors, processing requisitions, and making purchases using the Procurement Card.
  • Responsible for creating and maintaining an excel spreadsheet of all departmental expenditures which is sharable with the Business Manager for accounting purposes.
  • Attend procurement meetings to stay abreast of purchasing policy and procedures and travel updates
  • Handles incoming and outgoing mail, including sorting, distributing, and preparing shipments.
  • Oversee Xerox copy machines use and maintenance. Monitor and replenish supplies as needed Arrange for repairs when equipment malfunctions
  • Oversees scheduling and coordinating meetings for conference rooms 209 and 108 bookings.
  • Assist the department with various data entry projects, filing, photocopying, and scanning.
  • Responsible for reconciliation of procurement card transactions for department Administrative Coordinators and Unit Manager, and maintaining processes and proper supporting documentation as needed (i.e., food forms, missing receipt forms, vendor hold forms, account authorization forms)
  • Assist Business Manager with undergraduate and graduate onboarding
  • Serve as Key Management System Coordinator. Implements electronic key requests and hard key requests for the CE building, including requests for electronic access through outside doors. Regularly monitors key activity


Grant Funded?

No

Pay Basis

Hourly

Schedule Details

Monday - Friday 8 a.m. - 5 p.m.

Work Location

Lubbock

Preferred Qualifications

Experience with budgeting, and basic accounting principles.



Department

Civil Environ Construct Engineering

Required Attachments

Cover Letter, Professional/Personal References, Resume / CV

Job Type

Full Time

Shift

Day

Required Qualifications

A minimum of a high school diploma or the equivalent. Three years progressively responsible clerical experience. Additional education and/or related experience to equal three years may substitute on a year for year basis.



Does this position work in a research laboratory?

No

Safety Information

Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan.

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.

About the University

Founded in 1923, Texas Tech University began with a mission to serve the needs of West Texas, but its impact has always reached far beyond. Today, Texas Tech, located in Lubbock (pop. 300,000+), is home to a vibrant community of more than 42,000 students. Texas Tech's 1,800-acre campus showcases Spanish Renaissance architecture and is home to one of the country's largest public art collections. Its 13 colleges include a prestigious School of Law and a distinguished School of Veterinary Medicine. These programs equip students with the skills and knowledge needed to excel in their respective fields. Built on the values of West Texas — hard work, grit and authenticity — the university graduates students who are deeply engaged in service to their communities and well-positioned to succeed in the world. Texas Tech is committed to achieving research and scholarly accomplishments that compare favorably to the member institutions of the Association of American Universities (AAU). For more than 100 years, Texas Tech has been a premier destination for those seeking a world-class education and a unique, personalized experience as a member of the Red Raider family.

Job Family

Organizational Administration

Job Sub Family

Administrative Operations

Knowledge, Skills, and Abilities

  • Written and oral communications skills
  • Ability to possess critical thinking skills and exercise independent judgement
  • Knowledge of TTU policies and procedures
  • Knowledge of TTU systems: Emburse, Cognos, Banner 
  • Abikity to be detailed oriented and well organized 
  • Ability to be customer service oriented 


Hourly Pay Range

$17.69 - $22.98 - $28.32

About the Company

T

Texas Tech University

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