Senior Contracts Manager

Senior Contracts Manager

About Trilogy Innovations
At Trilogy Innovations, we are committed to driving meaningful change for our customers and communities through smart, innovative technology that solves real problems. As a growing systems and software engineering company, we partner across public and private sectors to modernize enterprise systems, strengthen security, and deliver high value solutions. We are scaling with purpose, investing in our people, processes, and platforms as we expand. We work hard, think creatively, and value every perspective as we push boundaries and build systems that matter.

Who you are

The Senior Contracts Manager is Trilogy’s senior authority for cradle-to-grave administration of federal prime contracts, subcontracts, and strategic agreements. Reporting to the Chief Financial Officer and working closely with corporate executive leadership, Operations, Finance, Business Development, Capture, Proposal, Pricing, Security, and Delivery, this role protects Trilogy’s contractual position, ensures disciplined compliance, and enables timely, low-risk execution from opportunity shaping through contract closeout. 

Scope & environment

This is a senior, highly autonomous role operating across Trilogy’s federal portfolio as both a prime contractor and subcontractor. The Senior Contracts Manager governs multi-million-dollar agreements spanning firm-fixed-price, time-and-materials/labor-hour, cost-reimbursement, GSA MAS, 8(a), small-business set-aside, full-and-open, IDIQ, BPA, task-order, and negotiated subcontract environments. 

The role requires expert judgment, urgency, and the ability to balance business objectives with FAR, DFARS, agency-specific requirements, funding constraints, security obligations, small-business rules, and the operational realities of mission-critical federal programs. The Senior Contracts Manager is expected to identify issues early, present practical options, and operate independently within established authority and escalation thresholds. 

What you will do:

Federal Prime Contract Administration and Governance 

• Lead full lifecycle administration from pre-award review and negotiation through award, kickoff, modifications, funding actions, option exercises, performance, and closeout 

• Interpret solicitations, awards, task orders, contract clauses, statements of work, performance work statements, schedules, deliverables, and special provisions and translate them into clear operating requirements 

• Establish and maintain obligation matrices, notice requirements, deliverable calendars, authority limits, and formal correspondence protocols for each contract 

• Draft and negotiate contract modifications, change orders, extensions, equitable-adjustment support, and other contractual instruments while protecting Trilogy’s contractual and business interests, including scope, schedule, fee, data, and intellectual property 

• Prepare timely, accurate communications to Contracting Officers, Contract Specialists, CORs/COTRs, prime contractors, and internal leadership 

• Resolve complex contractual issues at the working level using established authority and escalation thresholds 

Subcontract, Teaming, and Strategic Agreement Management 

• Draft, review, and negotiate Non-Disclosure Agreements, Teaming Agreements, subcontracts, consulting agreements, vendor agreements, and related amendments 

• Support the contractual structuring of joint ventures, contractor teaming arrangements, Mentor-Protégé relationships, and other strategic alliances in coordination with executive leadership and legal counsel 

• Develop appropriate FAR/DFARS and prime-contract flow-downs, workshare terms, payment provisions, intellectual-property protections, data-rights terms, security obligations, and compliance requirements 

• Oversee subcontractor deliverables, funding, invoicing terms, representations and certifications, insurance, security requirements, and performance obligations 

Financial, Funding, and Portfolio Controls 

• In partnership with Finance and Program Management, proactively monitor contract value, funded value, ceilings, CLIN/SLIN balances, burn rates, backlog, periods of performance, and option dates across the portfolio 

• Administer Limitation of Funds and Limitation of Cost requirements, including advance-warning thresholds, formal notices, and coordination with Program Management and Finance 

• Produce decision-ready 60-, 90-, and 120-day contractual forecasts on an established cadence, addressing funding needs, ceiling risks, option actions, renewals, notice deadlines, and contractual milestones 

• Validate contract and subcontract funding records against internal financial systems and resolve discrepancies before they affect invoicing, staffing, or delivery 

• Partner with Finance, Pricing, and Program leadership on revenue assumptions, fee protection, rate application, invoice requirements, and financial exposure 

• Identify underfunding, overrun, out-of-scope work, unpriced commitments, and expiring authority early and drive corrective action 

Compliance, Risk, and OCI Management 

• Maintain expert working knowledge of the FAR, DFARS, agency supplements, GSA MAS requirements, SBA 8(a) and small-business rules, and applicable federal procurement standards 

• Identify contractual, financial, performance, security, data-rights, intellectual-property, and regulatory risks and maintain actionable mitigation plans 

• Lead Organizational Conflict of Interest identification, disclosure, mitigation, firewall, and monitoring activities for pursuits and active contracts 

• Recommend alternative clauses, negotiation positions, reservations, assumptions, and risk-acceptance options to executive leadership 

• Coordinate with Trilogy’s Facility Security Officer, cybersecurity leaders, Finance, Human Resources, and legal counsel on clearance, CUI, privacy, export-control, labor, and mandatory-flow-down obligations 

• Support audit and review readiness for customer, DCMA, DCAA, Inspector General, GSA, SBA, and prime-contractor inquiries as applicable 

• Ensure formal notices, disclosures, certifications, and records are complete, accurate, timely, and supportable 

Capture, Proposal, and Pricing Support 

• Partner with Business Development and Capture leadership to review RFIs, RFPs, RFQs, draft solicitations, task-order requests, and teaming opportunities before bid decisions 

• Develop or validate solicitation compliance matrices, clause and risk matrices, representations and certifications, exceptions, assumptions, and contractual inputs to proposal volumes 

• Advise on contract type, labor-category structures, key-personnel terms, workshare, subcontracting plans, organizational conflicts, data rights, transition requirements, and evaluation risk 

• Support cost and pricing development by validating contractual assumptions, fee structures, escalation, indirect-rate application, funding profiles, and subcontractor terms 

• Participate in Blue, Pink, Red, Green, and Gold Team reviews with emphasis on compliance, commitment control, risk, and consistency across technical, management, and pricing volumes 

• Support clarification questions, evaluation notices, discussions, negotiations, final proposal revisions, and related negotiation activities with timely, defensible contractual input 

Customer, Partner, and Executive Engagement 

• Serve as the principal contractual point of contact for Government Contracting Officers, Contract Specialists, CORs/COTRs, other authorized acquisition representatives, prime-contractor representatives, subcontractors, and Trilogy executive leadership 

• Provide concise executive briefings that define the issue, contractual basis, financial and operational impact, available options, recommended action, and decision deadline 

• Lead negotiations to timely closure while protecting Trilogy’s contractual and business interests, including scope, fee, funding, schedule, staffing flexibility, and long-term customer relationships 

• Coach program and corporate leaders on contractual authority, notice requirements, change control, documentation, and the prevention of unauthorized commitments 

• Represent Trilogy with professionalism, sound judgment, and disciplined follow-through in sensitive or high-stakes contractual matters 

Contract Systems, Records, and Process Discipline 

• Maintain complete, audit-ready prime and subcontract files, including awards, modifications, correspondence, approvals, funding records, deliverables, invoices, and closeout documentation 

• Administer contract data and workflows in Unanet or other enterprise contract-management systems and ensure records remain current and reconciled 

• Maintain a portfolio-level contracts dashboard covering value, funding, ceiling, period of performance, options, deliverables, notices, risks, and pending actions 

• Develop and improve templates, playbooks, checklists, approval workflows, clause libraries, and standard operating procedures that scale with Trilogy’s growth 

• Train and advise program managers, capture teams, and corporate staff on contract administration, subcontract management, and federal compliance expectations 

Closeout and Continuous Improvement 

• Lead timely prime and subcontract closeout, including final deliverables, final invoices, property, security, data, releases, records retention, and subcontractor completion actions 

• Confirm that all obligations, claims, funding actions, indirect-rate matters, and customer property issues are resolved before final release 

• Capture lessons learned from negotiations, protests, audits, modifications, disputes, and delivery execution and convert them into improved controls and templates 

• Use portfolio trends and recurring issues to recommend policy, system, staffing, and governance improvements to executive leadership 

What you bring:

We require: 

• 8+ years of progressive federal government contracts and subcontracts experience, including independent responsibility for complex prime contracts, subcontracts, and strategic agreements 

• Demonstrated cradle-to-grave administration of multi-million-dollar federal prime contracts and subcontracts 

• Direct experience across major contract types, including FFP, T&M/Labor Hour, CPFF, CPAF, IDIQ, BPA, and task-order environments 

• Expert-level knowledge of FAR, DFARS, federal procurement standards, and contract interpretation, with the ability to apply requirements to practical business decisions 

• Proven experience negotiating complex prime-contract, subcontract, teaming, NDA, and strategic-partner terms with government authorities and enterprise-level contractors 

• Demonstrated experience managing Limitation of Funds, Limitation of Cost, funding increments, burn-rate and ceiling controls, options, and formal notice requirements 

• Experience supporting federal capture and proposal activities, including solicitation review, compliance matrices, clause analysis, labor-category and subcontract structures, pricing assumptions, and discussions 

• Strong record of identifying and mitigating contractual, financial, compliance, and Organizational Conflict of Interest risks 

• Ability to operate independently, manage competing corporate priorities, make sound decisions under time pressure, and escalate selectively 

• Exceptional written communication, negotiation, organization, executive briefing, and stakeholder-management skills 

• High integrity, discretion, and sound judgment in handling sensitive corporate, financial, personnel, and customer information 

• Ability to obtain and maintain a federal security clearance required; an active Secret, Top Secret, or TS/SCI clearance is preferred 

• Bachelor’s degree in Business Administration, Legal Studies, Supply Chain Management, Finance, Accounting, or a related field; equivalent directly relevant experience may be considered 

Nice to have:

• Certified Professional Contracts Manager (CPCM), Certified Federal Contracts Manager (CFCM), or comparable NCMA credential 

• Hands-on experience with Unanet or a comparable enterprise resource planning and contract-management platform 

• Experience administering GSA Multiple Award Schedule, SBA 8(a), small-business set-aside, sole-source, full-and-open, IDIQ, BPA, and federal task-order contracts 

• Experience supporting a federal contractor’s transition from 8(a) and set-aside markets into unrestricted and full-and-open competition 

• Experience supporting joint ventures, contractor teaming arrangements, Mentor-Protégé relationships, and complex workshare structures 

• Experience with DCAA, DCMA, GSA, SBA, or prime-contractor audits, reviews, and corrective-action responses 

• Experience in a growth-stage federal small business where the contracts function requires broad personal ownership and rapid decision-making 

• Familiarity with cleared national-security, law-enforcement, defense, or other mission-critical federal programs 

Work Environment: Remote with occasional travel 

Compensation and Benefits:

Salary range: $65 - $75/hr

• Competitive base salary
• 401k with company match
• Medical, dental, and vision coverage
• Life and disability insurance
• Health Savings Account
• Professional development programs
• Employee referral bonus program

Why Trilogy Innovations

At Trilogy Innovations, we believe strong teams build meaningful solutions. We deliver high quality systems and software engineering services across public and private sectors, supporting complex and mission critical environments with integrity, collaboration, and care.

Since 2010, our talented team has partnered with organizations such as the FBI, U.S. Air Force, NASA, Department of Education, Department of Energy, DHS, SOCOM, and leading private sector clients. We are known for combining technical excellence with a thoughtful, people first approach.

At Trilogy, you will work alongside smart, committed professionals in a supportive, learning oriented environment. We value innovation, accountability, and continuous growth, and we encourage our people to bring both expertise and humanity to the work they do.

If you are looking to contribute to impactful work while growing your skills in a collaborative and forward-thinking organization, Trilogy Innovations is a place where you can do just that.

Trilogy Innovations, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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