Senior Contracts Manager

Position Title: Senior Contracts Manager

Department: Legal, Compliance and Risk Management

Location: Remote in CT, DC, FL, GA, IL, MD, MA, NC, NJ, NY, OR, PA, Puerto Rico, TN, TX, VA, and WA

Reports to: Associate General Counsel

Assignment Type: Full time

Compensation: $110,565 to $121,500 USD gross annually

We will determine where the salary offer will fall within this range based upon the evaluation of the competencies during the stages of the recruitment process. Our transparent and equitable pay bands, as well as our salary offer based on the qualifications evaluated in our process, are integral parts of our organizational systems and intentional culture. The salary offer is not negotiated as we know that negotiation is not aligned with equity and best practices for ensuring fair pay for employees of all identities and backgrounds.

Benefits: Please review our benefits on our Americares jobs page

Application Requirements: Resume, cover letter, and completed application questions

About Americares:

Americares is a global health and disaster relief organization that helps people and communities around the world access health in times of disaster and every day. Each year, Americares reaches 85 countries on average, including the United States, with life-changing health programs, medicine, medical supplies and emergency aid. Americares is one of the world's leading nonprofit providers of donated medicine and medical supplies. For more information, visit americares.org.

Americares Values:

We create global community, treating people as they want to be treated.

We respond effectively and responsibly, putting plans into practice.

We embed ethics and equity in our work and workplace.

We are better together; partnership is at our core.

We ask and listen, to create sustainable solutions for a healthier tomorrow.

We commit to quality, growing and improving to ensure individuals and communities thrive.

About the position:

This role will help to establish and lead Americares global contracts management function. This role is responsible for designing, implementing, and managing an organization-wide Contracts Lifecycle Management (CLM) framework. Additionally, this role supports the Legal, Compliance, and Risk Management (LCRM) department in contracts review, legal issues, dispute and litigation management.

Key Outcomes:

In the first 90 days, the Senior Contracts Manager will:

• Learn and live Americares values
• Actively participate in onboarding activities and training
• Map all existing contracts processes, tools, and templates across departments and teams
• Develop a 90-day action plan and a longer-term roadmap for implementing a CLM framework
• Establish relationships with key internal stakeholders
• Begin reviewing assigned contracts under the supervision of counsel

In the first 6 months, the Senior Contracts Manager will:

• Identify and implement an interim or permanent contracts repository
• Meet agreed upon milestones in the roadmap of implementing the CLM framework
• Streamline and reorganize the department's SharePoint site and file system, creating a logical, user-friendly file structure to ensure efficient access, version control, and consistency across the legal team

In the first year, the Senior Contracts Manager will:

• Onboard all teams onto contracts repository
• Roll out contracts playbook and associated trainings
• Identify desired features for software solution and develop roadmap for its procurement and implementation

Duties and Responsibilities:

• Lead the development and implementation of a contracts lifecycle management (CLM) framework, including workflow mapping, templates, approval protocols, collaborating with stakeholders, assessing and selecting desired software features, change management and training, and related tasks.
• Manage the full CLM process, ensuring consistency, compliance, efficiency, risk mitigation, alignment with department and business objectives, integration with key stakeholders, such as Procurement, and timely handling of contracts.
• Lead the research, selection, and rollout of a software solution to centralize contract management processes and contracts repository.
• Define and document end-to-end processes related to CLM, and develop any interim solutions for contracts management.
• Maintain assigned templates and template development and revision processes. Assist with revisions of templates as needed.
• Review assigned contracts, such as service agreements, vendor contracts, consulting agreements, NDAs, event contracts, SOWs, MOUs, engagement letters, and other standard form contracts.
• Collect, monitor, and analyze key contract metrics, with a lens towards enhancing efficiencies and quality.
• Assist with conducting Labor & Employment investigations and other employment related matters at the direction of counsel.
• Support practice areas, domestically and internationally, such as: Trust and Estates, Intellectual property/Trademarks, Marketing/Communications, Development, Supply Chain/Logistics, and Real Estate.
• Drive strategic projects, particularly those related to CLM, for the LCRM and collaborate with cross-functional stakeholders.
• Serve as team Records Custodian, managing LCRM SharePoint site and maintain corporate records, filings, and documents.
• Provide support for litigation management, dispute resolution, external investigations and regulatory matters, as needed.
• Conduct legal research.
• Actively model and contribute to Americares values, work culture and mission.
• Engage in and contribute to team spaces with openness, global competencies, and a growth mindset.
• Other duties and responsibilities as assigned.

Competencies required for the role:

• At least 7-10 years' experience leading contracts management (including developing or implementing a contracts lifecycle management process or system from the ground up),
• Extensive experience developing and overseeing the entire life cycle of contracts management for the full enterprise needs of non-profit organizations.
• Demonstrated experience in drafting, reviewing, and negotiating agreements.
• Excellent legal research and writing skills.
• Strong prioritization and time management skills to manage multiple concurrent projects effectively.
• Expertise in applying project management methodologies and best practices to meet deadlines, optimize resources, and successfully drive outcomes.
• Skilled communicator with internal and external stakeholders.
• Effective assessment and issue resolution skills to best address needs and scope of contracts and projects in a fast-paced environment.
• Ability to work independently in a remote environment while also successfully being a team player.
• Impeccable attention to detail.
• Advanced knowledge of Lexis Nexis, Microsoft 365 package, SharePoint and contract management software solutions.
• This role requires occasional travel for annual meetings and activities.

This role requires U.S.A work authorization.

Preferred qualifications for the role include:

• Fluency in languages that are spoken in at least one of our core locations (India, Philippines, Tanzania, El Salvador, Colombia, etc.), in addition to English.
• NCMA certification or similar contracts management certification preferred.
• Prior contracts management experience in an international humanitarian/development organization.

Additionally, our core competencies as an organization are:

• Ownership and results
• Communication
• Problem solving
• Equity and inclusion
• Teamwork and conflict resolution
• Leadership
• Prioritization
• Management
• Strategy and planning
• Decision making

For candidates who continue in the process, the steps of the process include:

• Written application (resume and answering written questions)
• People and Talent interview (videocall)
• Competency Assessment (in writing with a time limit)
• Hiring Manager Interview
• Panel Interview (with key internal stakeholders)
• Interview with the General Counsel
• Reference Check
• Offer (for the candidate offered the role)
• Background check
• Onboarding

Americares complies with the EEOC: https://www.eeoc.gov/laws

Americares is currently authorized to support remote work employees in the following locations: CT, DC, FL, GA, IL, MD, MA, NC, NJ, NY, OR, PA, Puerto Rico, TN, TX, VA, and WA. Please note that we do not provide relocation assistance at this time. #LI-REMOTE

Americares is committed to ensuring safe and accountable workplaces and programs. Our code of conduct, organizational values, and policies and procedures help to safeguard the welfare of everyone working for and participating in Americares programs. Americares is committed to the prevention of all types of abuse, discrimination, harassment, and exploitation. Employment with Americares will be subject to appropriate screening, reference, credentials, and background checks. By applying to our organization, job applicants confirm their understanding of and consent to our procedures during recruitment, and to adhering to our values and commitment to safe and accountable workplaces and programs as an employee.

This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of Americares. At any point in the recruitment process, we may request additional information to confirm qualifications. Any misrepresentation of qualifications in any stage of the process will prevent the applicant from moving forward in the process.

If you have a specific request or need assistance to fully participate in the application or recruitment process, please email us at talentcenter@americares.org.