Senior Coordinator, Business Operations

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Job Description

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Job Title: Senior Coordinator, Business Operations

Division: Pediatrics

Work Arrangement: Onsite only

Location: Houston, TX

Salary Range: $57,320 - $67,500

FLSA Status: Nonexempt

Work Schedule: Monday - Friday, 8 a.m. - 5 p.m.

Summary

The Division of Pediatric Endocrinology is seeking to hire a highly organized and proactive professional to deliver advanced administrative support to department leadership, faculty, program operations and events. This role will handle day-to-day operations, coordinate financial and business processes, process personnel related transactions, and act as the primary liaison with central departments. The ideal candidate excels in a dynamic, fast-paced environment, demonstrates exceptional attention to detail, and embodies a collaborative, service-oriented, team-focused approach.

Job Duties

• Provides comprehensive administrative support to faculty, including calendar management, event coordination, licensure reimbursement, and credentialing activities.
• Prepares professional materials, including meeting minutes, correspondence, reports, and presentations.
• Coordinates travel arrangements for conferences through Concur and third-party payers, ensuring timely reimbursement and accurate reconciliation.
• Manages and reconciles financial transactions across Jaggaer and Concur systems.
• Coordinates and facilitates regular meetings with the Director, Associate Director, and Division Administrator, providing updates on outstanding priorities and operational matters.
• Supports monthly PI research meetings, including preparation of materials and tracking of deliverables.
• Partners with pre-award and post-award teams to ensure complete and timely submission of grant documentation in alignment with deadlines.
• Maintains and updates faculty biosketches for grant proposals and research submissions.
• Manages research observer program and onboarding.
• Supports the monitoring of fiscal performance and budgets to ensure research projects remain compliant and achieve established objectives.
• Collaborates with faculty and research staff to develop and implement standard operating procedures (SOPs) for programs requiring timely regulatory submissions.
• Provides support in the preparation and formatting of manuscripts and grant applications.
• Manages and monitor REDCap feasibility surveys, ensuring timely and appropriate responses to all inquiries.
• Creates and maintain research publication databases and oversee the tracking of key metrics and reporting.
• Develops and distribute a monthly research newsletter to communicate updates and accomplishments.
• Designs and implement surveys and tracking tools to support division-wide research initiatives.
• Provides administrative and project-based support to faculty and staff on special research-related initiatives.
• Supports updates and maintenance of the department's website and social media platforms to ensure accurate and timely communication.
• Coordinates and contribute to the planning and execution of the Annual Research Retreat, as well as other meetings and events.
• Manages office operations, including maintaining supply inventory and coordinating resolution of facilities and telecommunications issues.
• Serves as a departmental timekeeper, ensuring accurate time reporting and compliance with organizational policies.
• Performs other job-related duties as assigned.

Minimum Qualifications

• High School diploma or GED.
• Four years of relevant experience.

Preferred Qualifications

• Strong technical skills in Microsoft Word, Excel, PowerPoint.
• RedCap experience.
• Access database experience.

Work Authorization Requirement:

This position is not eligible for visa sponsorship. Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment.

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

Requisition ID: 25566

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