Senior Coordinator for Aerospace & Mechanical Engineering

Position Information

Hiring Department: Aerospace & Mechanical Engineering

Reports To: Manager

Job Location: On-site; El Paso, TX

Posting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received.

Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekends

FLSA status: Exempt

Earliest Start Date: As soon as possible.

Salary: $46,550 annually

Required Application Materials:

• Resume
• Cover Letter
• List of three references

Position Summary

Under limited supervision and with considerable latitude for the use of initiative and independent judgment, coordinates and directly supports the academic and business process functions of the Aerospace and Mechanical Engineering Department, which provides various financial, analytical, and business process transactional services to faculty and staff within area of assigned responsibility.

Statement of Duties and Responsibilities:

Coordinate and Process Financial, Procurement, Travel, and Budget Functions (60%)

• Responsible for processing payments, reimbursements, travel, POs, and SNOAs; investigates vendor and purchasing issues and provides onboarding support.
• Tracks expenses, reconciles departmental cost centers, faculty start-ups, and grant activities; resolves discrepancies and follows up on transactions to ensure timely processing.
• Reviews award expenditures with the Principal Investigator (PI) as needed.
• Organizes budget requests, monitors budget expenditures, and makes adjustments as necessary.
• Assists with Procurement Card (Pro Card) reconciliation, verifies receipts, reconciles transactions in PeopleSoft, and updates transaction logs.

Coordinate Departmental Operations, Recruitment, Onboarding, and Events (25%)

• Processes e-form documents and utilizes PeopleSoft to support departmental operations and onboarding activities.
• Coordinates recruitment and hiring efforts for faculty, creates employment requisitions, and assists with onboarding.
• Assists with the coordination and management of event logistics.
• Participates in outreach and retention activities to promote AME program opportunities to students and the community.

Maintain Records, Compliance, Policies, and Customer Service Support (15%)

• Identifies and resolves issues, concerns, discrepancies, problems, and inconsistencies.
• Coordinates implementation of techniques for evaluating business functions and departmental activities.
• Coordinates, monitors, and evaluates policies and procedures and ensures compliance.
• Provides front desk support by greeting visitors, answering phones, handling inquiries, and assisting students, faculty, and staff.
• Maintains knowledge of Microsoft Office and institutional software systems.
• Complies with all State and University policies.
• Other duties as assigned.

Supervisory Responsibilities: Carries out supervisory responsibilities in accordance with the organizations policies and applicable laws.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Required Qualifications:

Education: Bachelor's Degree

and

Experience: Three years of related experience; or equivalent combination of education and experience.

Why Pick UTEP

The University of Texas at El Paso (UTEP) is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.

UTEP is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 26,000 students are Hispanic, and half are the first in their families to go to college. UTEP offers 170 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America.

This is an especially exciting time to join UTEP as it advances the goals of its 2030 Strategic Plan. Built around the institution's core strengths-its location, its people, its supportive culture, and its community partnerships-the plan lays out a bold vision for the next decade, aimed at maximizing the University's regional impact and national stature.

Miner Perks and Benefits

What UTEP Offers:

• Benefit Package includes: Medical, Prescription, Life Insurance and Wellness platform
• Voluntary Benefits: Dental, Vision, Additional life insurance, UT Flex, Short and Long - term disability plans
• Retirement Programs
• Longevity Pay
• Paid Vacation & Sick Leave
• Paid Holidays
• Employee Discounts & Perks
• Employee Education Assistance program
• And much more! Visit our Benefits Summary Page for more information on our additional benefits.

Disclaimer: Eligibility for perks and benefits may vary based on part-time or full-time employment.

Additional Information

Note: To the extent that this position involves research, work, or access to critical infrastructure as referenced in Executive Order GA-48, being hired for and continuing to be employed in this position requires the ability to maintain the security or integrity of the infrastructure.

The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the positions essential functions.

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to feel; and reach with hands and arms. The employee is occasionally required to stand; walk; and talk or hear.

The noise level for this work environment is usually moderate.

In keeping with its access, excellence, and impact mission, The University of Texas at El Paso is committed to a learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.

The University of Texas at El Paso is an Equal Opportunity Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, sexual orientation, or gender identity in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. Inquiries-including the filing of a Formal Complaint or reporting an incident-about the application of Title IX may be referred to the Title IX Coordinator, who can be reached by phone at (915) 747-8358, by email at titleix@utep.edu, or by mail at 500 W. University Ave., El Paso, TX, Kelly Hall, Room 223C.

For accommodation information for employees and applicants with disabilities, please contact UTEPs Equal Opportunity Office at eoaa@utep.edu.