Job Overview
Responsible for managing facility operations, showroom activities, and office support to ensure a safe, efficient, and well-maintained environment.
Responsibilities
Facility & Equipment Management: • Coordinate with building management for maintenance and inspections • Oversee HVAC, lighting, and safety equipment checks • Manage office furniture, IT devices, and multifunction printers
Safety & Emergency Management: • Develop and update fire prevention and disaster plans • Conduct and record fire prevention and disaster inspection • Lead participation in building fire drills and safety training • Manage AED, emergency supplies, and contact lists • Coordinate for industry waste • Other internal communication
Showroom Operations: • Maintain and renew showroom displays • Manage sample inventory and lending • Support for preparation of exhibitions • Develop usage guidelines and rules
Contracts & Finance: • Handle lease agreements and vendor contracts • Purchasing coordination • Manage asset inventory and payment processing
Office Support & Administration: • Reception and visitor support • Manage mail/parcels, shipments, and office supplies • Update seating charts, distribution lists, SharePoint update • Office orientation • Cleaning & housekeeping
Qualifications
• Knowledge of facility and safety management • Communication skills and coordination capability with both internal and external members • Basic IT proficiency • Problem-solving skills