Senior Data Entry Administrator

Senior Data Entry Administrator

Location: South San Francisco, CA
Employment Type: Full-Time, Onsite
Industry: Grocery Retail

We are seeking a highly organized and detail-oriented Senior Data Entry Administrator to support the accuracy, integrity, and maintenance of critical business data across multiple grocery store locations. This role is responsible for managing high-volume data entry, item setup, pricing updates, promotional information, and system records while ensuring consistency across POS and back-office platforms.

The ideal candidate has strong data management experience, exceptional attention to detail, and the ability to maintain accurate records in a fast-paced, deadline-driven environment. This position plays a key role in supporting merchandising, operations, accounting, and leadership teams through accurate data administration and reporting.

Key Responsibilities

Data Entry & Records Management

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• Perform high-volume data entry and maintenance of item master records, UPCs, PLUs, departments, categories, and product attributes.
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• Create, update, and validate new product setups across multiple store locations.
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• Process pricing updates, promotional pricing changes, markdowns, and vendor-supported promotions.
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• Maintain accurate product, pricing, and promotional data across POS and back-office systems.
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• Ensure data accuracy through regular audits, validation, and quality control procedures.
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• Maintain organized documentation and records for data management processes.
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Data Integrity & Quality Assurance

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• Review, reconcile, and validate data to ensure accuracy and consistency across systems.
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• Identify, investigate, and resolve data discrepancies in a timely manner.
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• Conduct routine audits of product, pricing, and promotional information.
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• Support data governance initiatives and establish best practices for maintaining data quality.
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Cross-Functional Coordination

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• Serve as a primary point of contact for stores regarding item, pricing, and data-related inquiries.
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• Collaborate with merchandising, purchasing, operations, vendors, and technology teams to resolve data issues.
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• Support system upgrades, process improvements, and data migration initiatives.
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• Assist with seasonal updates, product transitions, and company-wide data projects.
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Qualifications

Required

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• 3+ years of experience in data entry, data administration, records management, retail administration, or related roles.
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• Experience maintaining large datasets with a strong focus on accuracy and data integrity.
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• Advanced Microsoft Excel skills, including formulas, lookups, sorting, filtering, and reporting.
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• Exceptional attention to detail and organizational skills.
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• Strong analytical, problem-solving, and reconciliation abilities.
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• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
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• Excellent communication and customer service skills.
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Preferred

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• Experience working with POS, ERP, or retail back-office systems.
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• Knowledge of item setup, pricing administration, inventory, or merchandising processes.
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• Experience supporting multi-location operations.
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• Familiarity with BR Data, Encore, Truno, or similar retail platforms.
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• Experience with data audits, reporting, and process improvement initiatives.
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Compensation

Salary Range: $100,000 – $120,000 DOE

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