Senior Department Administrator, SPVR

Position Details

Position Information

Recruitment/Posting Title Senior Department Administrator, SPVR Job Category Staff & Executive - Administrative & Support - General Department Theater Arts Overview

Mason Gross School of the Arts is a vibrant community of artists and scholars committed to pursuing excellence, innovation, and inclusivity. Its mission is to create socially relevant art, foster diverse programming and curricula, cultivate community partnerships, and advance the arts through teaching, creative activity, advocacy, and research that contributes to the public good. Comprising 1200 undergraduate and graduate students across programs in music, theater, dance, filmmaking, and art & design, Mason Gross is housed within Rutgers-New Brunswick, a premier Big Ten research university that serves some 50,000 students and is the flagship campus of Rutgers, The State University of New Jersey. The nation's eighth oldest institution of higher learning, Rutgers reflects the diversity of New Jersey, which is one of the most diverse states in the nation. The Rutgers-New Brunswick campus is located less than an hour by train or car to New York City and the beautiful beaches of the Jersey Shore and is just over an hour to Philadelphia.

Posting Summary

Rutgers, The State University of New Jersey is seeking a Senior Department Administrator Supervisor for the Theater Department, Mason Gross School of the Arts (MGSA). Reporting directly to the Chair, Theater Department and dotted line reporting to Associate Dean for Finance & Administration of MGSA, the Senior Department Administrator serves as a chief non-academic officer for the Theater Department.

Among the key duties of the position are the following:

• Provide administrative leadership and management of budgeting, accounting, purchasing, personnel, facilities coordination, events, and all administrative operational and financial functions.
• Oversee a team of administrative staff and ensuring an inviting, professional, responsive atmosphere for students, faculty, staff and other stakeholders.
• Prepare, review and analyze financial data and reports for internal and external purposes.
• Maintain records and regularly reconcile accounts and reports to ensure that expenses are within budget.
• Manage faculty and staff personnel and payroll processes.
• Interact extensively with the University community, students and prospective students, the public, and external agencies and organizations.
• Work with a professional demeanor and multitasks in a fast-paced, stakeholder focused, team environment and complete work with an understanding of the mission, vision, role, and goal of the Department, MGSA, and RU, and the role the tasks and responsibilities of this position play in achievement of these goals.

FLSA Exempt Grade 06 Salary Details $85,000 to $98,000 starting salary Minimum Salary 82166.000 Mid Range Salary 104002.000 Maximum Salary 125837.000 Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status Full Time Working Hours Standard Hours 37.50 Daily Work Shift Work Arrangement

This position requires a fully on-site work arrangement.

Union Description Admin Assembly (MPSC) Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

• Bachelor's degree and at least five (5) years of administrative management experience, preferably in a higher education and/or arts environments.

Certifications/Licenses Required Knowledge, Skills, and Abilities

• Outstanding organizational, leadership, communication, and management skills.
• Strong attention to detail and commitment to accuracy, balanced with an ability to meet deadlines. Outstanding multi-tasking and strategic planning skills.
• Must be trustworthy and able to effectively represent the university to external individuals and groups.
• Strong computer skills and proficiency with software for developing spreadsheets, budget forecasts, balance statements and other accounting reports.
• Must be able to maintain a high degree of confidentiality.

Preferred Qualifications

• Advanced degree.
• Theater or performing arts management and experience working at a college/university setting.

Equipment Utilized

• Regularly and extensively uses MS Office Suite, Cornerstone, Discoverer/Tableau, Course Scheduling System, ROCS, RAPSS, Researcher's Dashboard, HCM, ECRT, MGSA appointments system, Canvas, and know or will learn any and all systems Rutgers University (RU) uses for grants management and accounting, travel and expense reimbursement, parking, telephones, payroll, recruitment, personnel and performance management, absence reporting, course scheduling, facilities and space management, and knows or will learn all the equipment, software, and specialized materials needed to support the effective and efficient performance of this position.

Physical Demands and Work Environment

• Fast paced, deadline driven work environment.
• Department physical footprint is spread across multiple buildings on the Douglass campus. Occasional travel from building to building is required.
• Occasionally travel to other New Brunswick campus for meetings and to annual departmental event venues in New York City required along with hands on support for these events.

Special Conditions

Posting Details

Posting Number 26ST1495 Posting Open Date 07/08/2026 Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus Douglass (RU-New Brunswick) City New Brunswick State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Do you have a Bachelor's degree and at least five (5) years of administrative management experience?
• Yes
• No

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter/Letter of Application
• List of Professional References (contact Info)

Optional Documents