Our client, a prestigious global investment firm, is seeking a polished, proactive Senior Events Coordinator to join its growing Events & Experiences team in New York City. This individual will help coordinate and execute high-touch events and experiences for an impressive community of executives, investors, entrepreneurs, and other senior stakeholders.
This is a fantastic opportunity for a detail-oriented events professional who thrives in a fast-paced, high-expectation environment and enjoys taking an event from planning through execution. The ideal candidate is analytical, highly organized, polished, and comfortable juggling multiple priorities while delivering an exceptional guest experience.
RESPONSIBILITIES
Coordinate and execute firm-wide events and experiences from initial planning through onsite execution
Partner with internal stakeholders to establish event timelines, responsibilities, deliverables, and communications
Manage event registration and attendee tracking through event platforms and CRM systems
Coordinate all event logistics, including venues, catering, décor, entertainment, transportation, vendors, and budgets
Research venues and vendors and assist with vendor selection, relationships, contracts, and documentation
Prepare event decks, communications, and regular status updates
Track, reconcile, and report on event budgets and expenses
Conduct post-event reporting, including attendee feedback, success metrics, budget reconciliation, and key takeaways
Maintain event files, materials, and shared digital assets
Provide hands-on onsite support and troubleshoot logistical needs in real time
Stay current on event trends and identify creative ways to continually elevate the guest experience
REQUIREMENTS
3+ years of event planning/coordination experience within a fast-paced, high-touch environment
Experience or interest in technology, venture capital, financial services, or a similar professional environment is a plus
Excellent written and verbal communication skills
Highly organized with exceptional attention to detail and ability to manage multiple events and priorities simultaneously
Polished, professional, resourceful, and solutions-oriented
Strong interpersonal skills and ability to work effectively with senior stakeholders, vendors, and attendees
Comfortable working occasional non-traditional hours around events
Proficiency with Microsoft Office and Google Workspace; Salesforce experience strongly preferred
Canva, Illustrator, Photoshop, or other design experience is a plus
Interest in leveraging AI and new technology to improve workflows is a plus
SALARY
$105K–$115K base + discretionary bonus + comprehensive benefits.
HOURS
Hybrid schedule (Mon-Thurs in office) based in the NYC office; flexibility for occasional evening or non-traditional hours around events.