Senior Executive Administrative Assistant
San Diego, CA
Pay: $35.00 - $38.00 per hour
26-09540
Job summary
The Senior Executive Administrative Assistant provides high-level administrative and operational support to senior managers and directors in a fast-paced professional environment. This role involves managing complex calendars, coordinating meetings and travel, preparing executive-level materials, and supporting large internal events.
Responsibilities
Manage complex, high-volume calendars for senior managers and directors.
Prioritize meetings, resolve scheduling conflicts, and anticipate scheduling needs.
Coordinate recurring, fast-turnaround, and ad hoc meetings.
Prepare and support weekly, monthly, quarterly, and ad hoc reports and presentations.
Collect, organize, and summarize information for leadership deliverables.
Coordinate domestic and international travel arrangements.
Prepare and process expense reports accurately and on time.
Attend leadership and operational staff meetings, prepare agendas, document follow-up items, and track action items.
Coordinate large employee meetings and events, including all-hands meetings supporting 500+ employees.
Assist with presentation materials, facilities coordination, IT requirements, catering, and meeting logistics.
Coordinate customer meetings, executive visits, VIP events, and facility tours.
Prepare, review, proofread, edit, and distribute internal communications and announcements.
Coordinate conference rooms, catering, meeting materials, and other onsite and offsite meeting requirements.
Support new-hire welcome meetings and employee engagement activities.
Respond to employee and leadership requests and connect individuals with appropriate resources.
Manage special projects and provide backup support to other administrative team members as needed.
Qualifications
High school diploma or equivalent.
5+ years of experience as a Senior Administrative Assistant, Executive Assistant, or similar position supporting managers, directors, or senior leadership.
Demonstrated experience managing complex executive calendars and competing priorities.
Strong Microsoft Office skills, particularly Outlook, PowerPoint, Word, and Excel.
Excellent written and verbal communication skills.
Strong proofreading, document preparation, and organizational skills.
Ability to independently prioritize multiple assignments and meet deadlines.
Professional demeanor and strong interpersonal skills.
Ability to effectively support leaders and teams operating across multiple time zones.