Senior Executive Administrator - CFO & Investor Relations

Our client, a Coatings And Paints company, is looking for a Senior Executive Administrator - CFO & Investor Relations for their Pittsburgh, PA location.

Responsibilities:

• The Senior Executive Administrator provides high-level administrative and operational support to client's Chief Financial Officer (CFO), and Director of Investor Relations.
• This role is responsible for managing complex calendars, coordinating investor and executive activities, arranging domestic and international travel, processing expenses, and supporting critical Investor Relations and Finance initiatives.
• The ideal candidate is highly organized, detail-oriented, proactive, and capable of handling confidential information with professionalism and discretion.
• This individual will serve as a key partner to senior leadership and interact frequently with internal stakeholders, investors, analysts, and external business partners.
• Executive Support
• Manage complex and frequently changing calendars for senior Finance and Investor Relations leaders.
• Coordinate meetings, conference calls, and executive events across multiple time zones.
• Prepare meeting materials, presentations, agendas, and executive correspondence.
• Support special projects and administrative initiatives for Finance leadership.
• Travel and Expense Management
• Coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, visa requirements, and detailed travel itineraries.
• Process and reconcile executive expense reports in accordance with company policies.
• Manage invoices and purchase requests through company procurement and payment systems.
• Investor Relations Support
• Manage investor conference schedules, analyst meetings, non-deal roadshows, and investor visits to client headquarters.
• Coordinate logistics and communications for investor events and earnings-related activities.
• Assist in preparing presentations, briefing materials, spreadsheets, earnings support packages, and executive communications.
• Support interactions with analysts, shareholders, and external stakeholders as directed by the Investor Relations team.
• Earnings and Financial Reporting Support
• Assist with the preparation and coordination of quarterly earnings activities.
• Support document compilation, distribution, and administrative coordination for Investor Relations and Finance teams.
• Coordinate with Finance, Audit, Legal, and other internal partners to ensure timely completion of key deliverables.
• Office and Facilities Coordination
• Serve as a point of contact for visiting executives, employees, analysts, and investors.
• Coordinate office logistics, workspace moves, supply management, and facility-related requests.
• Support planning and execution of onsite meetings and executive events.
• Administrative Operations
• Maintain confidential records and sensitive business information with the highest degree of discretion.
• Identify opportunities to improve administrative processes and organizational effectiveness.
• Provide back-up support for other executive administrative professionals as needed.

Requirements:

• 5+ years of executive administrative support experience, preferably supporting senior leaders in a corporate, finance, investor relations, or professional services environment.
• Proven ability to manage multiple priorities in a fast-paced environment with limited supervision.
• Strong organizational, planning, and time-management skills.
• Exceptional attention to detail and commitment to accuracy.
• Excellent written and verbal communication skills.
• Advanced proficiency in Microsoft Office Suite, including Outlook, PowerPoint, Excel, and Word.
• Experience coordinating complex domestic and international travel arrangements.
• Ability to exercise sound judgment and maintain strict confidentiality.
• Demonstrated professionalism and strong interpersonal skills when working with executives and external stakeholders.
• Experience with expense management and procurement systems (e.g., Concur, Procurement-to-Pay) preferred.
• Experience supporting C-suite executives.
• Exposure to Investor Relations, Finance, Accounting, Treasury, or Corporate Governance functions.
• Strong event coordination and executive meeting management experience.
• Highly proactive, resourceful, and solutions-oriented with a strong customer-service mindset.

Why Should You Apply?

• Health Benefits
• Referral Program
• Excellent growth and advancement opportunities