Senior Executive Administrator

Job Title: Senior Executive Administrator

Location: Ideal candidate will be based in Jord’s St. Paul, MN office

Who are we and what do we do?  

Jord BioScience is not your typical microbial company—we’re transforming biologicals in agriculture by delivering more effective, consistent solutions to the marketplace. We are a scale-up company with a unique discovery platform of over 6500 proprietary microbial isolates.  Our science amplifies the performance of commercial microbial products and works with indigenous microbial communities to deliver dependable outcomes for farmers. We are collaborative by nature: from our technology to our team culture, to how we work within the agriculture industry. Combining deep technical expertise with operational rigor and commercial insight, we are building a new future for agriculture—and we’re growing.

Job Summary: 

We have an exciting opportunity for a Senior Executive Administrator. We are looking for a detail-oriented, collaborative strategic partner to support the CEO and senior leadership team with administrative excellence, including scheduling prioritization, communication management, select bookkeeping/payroll and office management responsibilities, and execution of strategic initiatives, all of which are crucial to develop and launch our novel technologies in the commercial marketplace. The Senior Executive Administrator will report to the CEO, will support Jord’s leadership team, and will bring strong judgment, discretion, organization, and follow-through in a fast-paced scale-up environment. The ideal candidate is proactive, detail-oriented, collaborative, and comfortable helping a growing company operate with discipline and clarity. Responsibilities include but are not limited to:

Responsibilities: 

• Build and lead daily operations for the office of the CEO, including assessing and prioritizing incoming requests and inquiries to the CEO, exercising judgement and discretion in handling requests, assigning prioritization, and ensuring calendar is aligned with organizational priorities
• Manage scheduling, travel arrangements, and expense reporting for company executives
• Prepare, review, and send communications/professional correspondence on behalf of CEO as assigned; prepare presentations, proposals, and reports with senior leaders and maintain appropriate records and files
• Support office operations and administrative processes, including coordination of supplies, mail, shipping, file and information management, expense report coordination, payroll administration, and selected monthly bookkeeping activities under the direction of the CFO
• Organize, prepare for, and execute leadership team meetings, including but not limited to preparing and distributing agendas and other meeting materials, reserving and preparing facilities, and recording and transcribing meeting minutes
• Proactively follow up on projects and action items
• Actively promote cross-functional collaboration and communication
• Support people-leaders with key HR administration, including employee records, organizational charts, role descriptions, onboarding coordination, policy documentation, and performance review planning

• Demonstrate a high level of professionalism in dealing with confidential and sensitive issues; ensure compliance with company policies
• Perform other related duties as assigned by management

Skills and Experience: 

• Bachelor's degree in business, administration, or related field is preferred, or an associate’s degree in a comparable area with considerable experience relevant to a startup/scale-up company environment
• Proven, 3-5 years’ experience as administrative coordinator, executive assistant, financial or HR specialist, or relevant role supporting a senior leader in a fast-paced business environment
• Excellent interpersonal skills with strong focus on teamwork and connecting others, and desire to work with a diversity of individuals at all organizational levels
• Exceptional verbal and written communication skills, including preparing correspondence, presentations, reports, and meeting materials
• Excellent organizational, scheduling, multi-tasking, and creative problem-solving skills with strong attention to detail and ability to achieve results on-time and of high quality
• Good judgement and professionalism with the ability to make timely and sound decisions with general direction and minimal guidance
• Strong business acumen and drive for managing multiple projects’ workflow execution, balanced with an ability to tolerate risk, ambiguity, and changing priorities
• Advanced Microsoft Office skills, and an ability to adapt and become familiar with new programs and software; experience with teleconferencing and productivity tools that facilitate remote/hybrid work, as well as experience with payroll and expense reporting programs are critical for success in this role
• Versatility, flexibility, and enthusiasm to work collaboratively in a fast-paced startup/scale-up environment
• Experience in commercial agriculture, biologicals, life sciences, and/or a startup/scale-up environment is preferred

Competencies

• Interpersonal Skills--Focuses on resolving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things
• Planning/Organizing--Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules people and their tasks; Develops realistic action plans
• Communication--Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Able to read and interpret written information
• Professionalism--Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments; Inspires the trust of others; Works with integrity and high ethical standards; Upholds organizational values
• Adaptability--Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events

The above is intended to describe the general content of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements.  Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.